Schedule a Meeting Room
To check meeting room availability, please call (219) 873-3049 on weekdays from 9:00 am to 5:00 pm. Library-sponsored activities will always take precedence when scheduling meeting room use. Non-library groups who wish to use the room will be scheduled on a first-come, first-served basis.
Please complete the meeting room application and submit it and any applicable fee at least two weeks prior to the desired meeting date. The application may be mailed to the library (Robin Kohn, Michigan City Public Library, 100 E. 4th Street, Michigan City, IN 46360), faxed to (219) 873-3475, or turned in to the Circulation Desk to the attention of Robin Kohn.
Facilities & Fees
Meeting Rooms are available free of charge. Groups who wish to serve refreshments at their meeting must pay a $10 fee to cover cleaning costs.
Meeting Rooms 1 & 2
The full meeting room has a seated capacity of 125. A half-room divider can create two rooms.
The room includes tables and chairs. The following equipment is also available: video projector, DVD player, laptop computer, microphone, display boards, podium, easel, and coffee pot. Please indicate any equipment needed on the meeting room application. Call Robin at 219-873-3049 with any questions.
Groups serving food and/or beverages must provide their own supplies. All groups are responsible for cleaning up after their meeting and leaving the room as they found it. Groups who wish to serve refreshments at their meeting must pay a $10 fee to cover cleaning costs.
Meeting Room 3
Meeting Room 3 is recommended for meetings with a maximum limit of ten (10) persons at a time. No food or drink is permitted in Meeting Room 3. Read all Meeting Room 3 policies here.
The room includes a long conference table, 10 chairs, a large monitor, computer, wireless keyboard and mouse, and whiteboard. Call Robin at 219-873-3049 to schedule Meeting Room 3 or with any questions.
Five small group study rooms are available on a first-come, first-served basis. These rooms can be used for quiet study and meetings with a maximum of four (4) people. No food or drink is allowed in the study rooms. Each room is equipped with a table, four chairs, large monitor, computer, and whiteboard. Patrons can use a study room for two hours a day (if available), for a maximum of 10 hours a week. Please ask at the Reference Desk to use a study room. The study room policies are available here.
Types of Meetings
All meetings scheduled in Meeting Rooms 1 & 2 shall be free and open to the public. Reservations for Meeting Room 3 (the 10-person conference room) may be private.
Meeting rooms are not to be used for solicitation purposes. The library adheres to a strict no-solicitation policy in the building and on its grounds with the exception of library and Friends of the Library business.
Library premises may be used for non-partisan political meetings or events such as candidate’s nights, which invite all candidates and are sponsored by independent organizations.
Library premises may be used by religious groups in order to hold non-denominational or interdenominational meetings.
Private social gatherings are not permitted.
Only the library or library-related groups may conduct a fundraiser in the library.
Rules for Meeting Room Use
- No activity shall be permitted which shall in any manner be potentially or directly destructive to library property or to the operation of the library. Organizations that reserve the meeting room assume full financial responsibility for any damage incurred resulting from the use of the meeting room.
- The library assumes no responsibility for the personal belongings of those attending meetings.
- Permission to use the meeting room does not in any way constitute approval or endorsement by the library of the group’s policies, beliefs, or activities.
- Medical organizations using the room to perform tests, vaccinations, or other procedures are responsible for the clean up and disposal of any medical and/or hazardous waste.
- Alcoholic beverages may not be served or consumed in the library.
- No smoking is permitted in the library.
- All open flames, including the use of candles, are prohibited.
- The use of balloons or other non-secured decorations is prohibited in the library.
- Patrons must follow the library’s Meeting Room Policy/Study Room & Meeting Room 3 Policy, Computer Use Policy (if applicable), and Patron Code of Conduct.
The library will comply with the provisions of the Americans With Disabilities Act (ADA) by providing a qualified interpreter or auxiliary aids upon request at least ten days in advance of library-sponsored programs. Outside groups using the meeting room must also comply with ADA. They are responsible for providing qualified interpreters or auxiliary aids upon request.