The regular board meetings of the Michigan City Public Library Board of Trustees are held on the 4th Wednesday of each month, except for November and December’s meetings (which are held on the 3rd Wednesday). The meetings are held at 2:00 PM in the Library Meeting Room. Meetings for the budget hearing and adoption will be scheduled at a later date.
January 24, 2024
MINUTES OF THE MEETING
1. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Mike Wilkerson, President, on Wednesday, January 24, 2024, at 2:00 P.M. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance:
Mike Wilkerson, President
Dale Cooper, Vice-President
Stasi Benning, Secretary
Doug Wickstrom, Member
Don Montgomery, Member
Rose Tejeda, Member
Matt Kubik, Member
Those members absent: None
Others in attendance:
Don Glossinger, Director
Andy Smith, Asst. Director
Samantha Royal, Treasurer
Kurt Earnst, Legal Counsel
Margaret Whitaker, Rec. Secretary
Tamara Ansel, Asst. Controller
Robin Kohn, Public Relations
2. ADJOURNMENT: The Regular Meeting was adjourned at 2:01 P.M.
1. CALL TO ORDER: The Board of Finance meeting was called to order by Mike Wilkerson, President, at 2:02 P.M.
2. APPOINT PRESIDENT AND SECRETARY: The Board appointed Stasi Benning to preside as President and Don Montgomery to preside as Secretary for the Board of Finance.
3. REPORT ON 2023 INVESTMENTS: Samantha Royal reported on the Library’s monies and fund accounts. The total monies on deposit at December 31, 2023, is
$5,509,726.46. The Library’s General Checking Account and the Credit Card Account at Horizon Bank has a balance of $3,668,528.46. Fifth Third Bank, our 2nd depository account, has a balance of $37,239.44. Horizon Trust, where our Endowment Investments are held, has a total on deposit of $1,346,185.61. The Michigan City Public Library Investment Management Account, also held at Horizon Trust, has a total on deposit at December 31, 2023 of $457,772.95.
4. SET INVESTMENT POLICY: Briefly, the policy is the Board of Finance meets annually after the first Monday of the year and on or before the last day of January in order to review the written report of the investments made by the Library during the previous year and to review the investment policy. Receipts are deposited in our designated depository the same day they are collected. As received, county tax draws are deposited immediately. The Endowment Investment account and the IMA account are invested in fixed income certificates of deposit and fixed income mutual funds that invest in U.S. government securities made up of United States Treasury notes and Government Agencies on the advice of Trust Officers from the Horizon Trust and Investment Management. The Library receives 67% of the interest earned from the Endowment Investment account and 100% of the interest earned from the IMA account. This money is deposited quarterly into an Endowment Earnings Fund, which is expended according to a budget set every year. The Library receives a complete report every month from the designated depository that holds both the Endowment and IMA Investment Accounts. These reports are reconciled monthly to the Library’s records. Motion was made by Stasi Benning and seconded by Don Montgomery to accept the Investment Policy as presented. All yea. No nay. Motion carried.
5. DESIGNATE DEPOSITORIES: It is recommended that the Library stay with the current depositories. Motion was made by Stasi Benning and seconded by Don Montgomery to stay with the current depositories of Horizon and Fifth Third Banks. All yea. No nay. Motion carried.
6. BOARD OF FINANCE ADJOURNMENT: The Board of Finance meeting adjourned at 2:07 P.M.
I. RESUME MCPL REGULAR BOARD MEETING: The Michigan City Public Library Board of Trustees meeting resumed at 2:08 P.M.
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Motion was made by Don Montgomery and seconded by Doug Wickstrom to approve the Minutes of the regular Board meeting of December 20, 2023, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. The Statement of Receipts and Disbursements for the month ended December 31, 2023, shows an operating fund balance $748,597.44 and a total funds balance of $5,509,726.46. The operating fund receipts for December were $1,502,044.32 and operating fund disbursements were $1,631,628.70.
In December 2023, the Michigan City Public Library received from LaPorte County Auditor the December 2023 Settlement. The total receipts were $1,450,235.54 and were broken out as follows: Property Tax $1,363,128.16, License Excise Tax $70,844.44, Financial Institution Tax $7,721.94 and CVET $8,541.00.
In December, 2023, the Library Operating Fund paid back borrowings of $1,100,000.00 to the Rainy Day Fund. December 31, 2023 Rainy Day Fund ending balance is $2,387,713.37.
The ending fund balance for the Operating Fund on December 31, 2023 was $748,597.44.
B. Approval of Bills: The revised list of warrants is increased by $5,637.10. Motion was made by Don Montgomery and seconded by Stasi Benning to approve the revised list of warrants of January 24, 2024 in the amount $114,682.14. All yea. No nay. Motion carried.
C. Other: No report.
V. CORRESPONDENCE: None.
VI. OLD BUSINESS: No report.
VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.
VIII. COMMITTEE REPORTS: President Mike Wilkerson appointed the chairpersons and members as follows:
Building and Grounds: Don Montgomery, Chairperson and members are Doug Wickstrom, Rose Tejeda and the alternate member is Dale Cooper.
Budget and Finance: Stasi Benning, Chairperson and members are Don Montgomery, Matt Kubik and the alternate member is Rose Tejeda.
Policy and Procedures: Doug Wickstrom, Chairperson and members are Dale Cooper, Matt Kubik and the alternate member is Don Montgomery.
Personnel: Dale Cooper, Chairperson and members are Rose Tejeda, Stasi Benning and the alternate member is Doug Wickstrom.
The liaison to the Friends of the Library is Dale Cooper.
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Policy and Procedures Committee Update: No report.
D. Personnel Committee Update: No report.
E. Friends of the Michigan City Public Library – Liaison: No report.
IX. NEW BUSINESS: No report.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 P.M. Wednesday, February 28, 2024, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: This meeting adjourned at 2:14 P.M.
Download the minutes from the February 28, 2024 meeting (PDF)
February 28, 2024
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Mike Wilkerson, President, on Wednesday, February 28, 2024 at 2:00 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Mike Wilkerson, President
Dale Cooper, Vice President
Stasi Benning, Secretary
Don Montgomery, Member
Doug Wickstrom, Member
Matt Kubik, Member
Those members absent: Rose Tejeda, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Samantha Royal, Treasurer
Dave Fink, Videographer
Margaret Whitaker, Recording Secretary
II. OATH OF OFFICE: The Oath of Office was not administered due to Mr. Kurt Earnst, Legal Counsel, being unable to attend the meeting.
III. PUBLIC COMMENTS: No comments.
IV. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the minutes of the regular Board meeting of January 24, 2024. All yea. No nay. Motion carried.
V. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending January 31, 2024, shows an operating fund balance of $1,075,996.97 and a total funds balance of $5,316,336.06.
The January 31, 2024 operating fund receipts were $1,150,665.92 and operating fund disbursements were $823,266.39
The Treasurer reported that on January 31, 2024 the Library received a Local Income Tax (LIT) distribution in the amount of $43,305.75 from the LaPorte County Auditor. This monthly amount is $638.25 or 1.5% more than 2023.
In January the Library Endowment Earnings Fund received Fourth Quarter 2023 dividends and interest from the IMA Fund in the amount of $6,834.20.
In January 2024 the Library transferred $579,524.49 from the Operating Fund to the Rainy Day Fund.
2024 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $9,516.91. Motion was made by Don Montgomery and seconded by Doug Wickstrom to approve the revised list of warrants of February 28, 2024 in the amount of $137,084.58. All yea. No nay. Motion carried.
C. OTHER: No report.
VI. CORRESPONDENCE: Stasi Benning reported Gene & Dorothea Plath donated $30.00 to the Endowment Fund.
VII. OLD BUSINESS: None.
VIII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.
IX. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: No report.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
X. NEW BUSINESS: None.
XI. PUBLIC COMMENTS: No comments.
XII. BOARD COMMENTS: None.
XIII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, March 27, 2024 in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIV. ADJOURNMENT: This meeting adjourned at 2:06 p.m.
Download the March 27, 2024 minutes (PDF)
March 27, 2024
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Dale Cooper, Vice President, on Wednesday, March 27, 2024 at 2:00 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Dale Cooper, Vice President
Stasi Benning, Secretary
Rose Tejeda, Member
Don Montgomery, Member
Doug Wickstrom, Member
Matt Kubik, Member
Those members absent: Mike Wilkerson, President
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Samantha Royal, Treasurer
Dave Fink, Videographer
Margaret Whitaker, Recording Secretary
Kurt Earnst, Legal Counsel
II. OATH OF OFFICE: Mr. Kurt Earnst, Legal Counsel, presided over the Oath of Office taken by Doug Wickstrom who was appointed by the School Board.
III. PUBLIC COMMENTS: No comments, but Andy Smith introduced Nick Spickard, the new IT Specialist to the Board.
IV. MINUTES: Motion was made by Don Montgomery and seconded by Rose Tejeda to approve the minutes of the regular Board meeting of February 28, 2024. All yea. No nay. Motion carried.
V. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending February 29, 2024, shows an operating fund balance of $856,563.70 and a total funds balance of $5,082,204.18.
The February 29, 2024 operating fund receipts were $50,329.25 and operating fund disbursements were $269,762.52
2024 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $11,457.99. Motion was made by Rose Tejeda and seconded by Don Montgomery to approve the revised list of warrants of March 27, 2024 in the amount of $136,533.74. All yea. No nay. Motion carried.
C. OTHER: No report.
VI. CORRESPONDENCE: None.
VII. OLD BUSINESS: None.
VIII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes. Don Glossinger also brought to the Board’s attention the progress being made with the students in the Learning Center.
IX. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper reported that the Friends Collector’s Breakfast will be Saturday, April 20th at 9:00 a.m.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: The Personnel Committee met prior to this meeting to discuss a personnel matter.
X. NEW BUSINESS: None.
XI. PUBLIC COMMENTS: No comments.
XII. BOARD COMMENTS: None.
XIII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, April 24, 2024 in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIV. ADJOURNMENT: Motion was made by Doug Wickstrom and seconded by Rose Tejeda to adjourn the meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:07 p.m.
The meeting minutes will be published following board approval.