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(219) 873-3042 | 100 E. 4th Street, Michigan City, IN 46360 | Open Monday-Saturday, 9:00 AM - 6:00 PM

The Circulation/front lobby area is now open to the public! Public seating is now available, and the Computer Lab is open. The front door will remain closed until the new doors are installed. Please continue to use the temporary public entrance on the east side of the library, accessible from the parking lot near the drive-up book drop.  Find out more about the renovation project...

The regular board meetings of the Michigan City Public Library Board of Trustees are held on the 4th Wednesday of each month, except for November and December’s meetings (which are held on the 3rd Wednesday). The meetings are held at 2:30 PM in the Library Meeting Room.

These dates do not include meetings for the budget hearing and adoption, which are to be scheduled at a later date.

January 27, 2021

MINUTES OF THE MEETING

1. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Doug Wickstrom, President, on Wednesday, January 27, 2021, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Mark Jacobi, Member
Dale Cooper, Member

Those members absent:
Patrick Dougherty, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst and Assistant, Legal
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Tamara Ansel, Assist. Controller

2. OATH OF OFFICE: Mr. Kurt Earnst, our Legal Counsel, presided over the Oath of Office taken by Dr. Mark Jacobi, appointed by the Board of Commissioners. Dr. Jacobi was welcomed by the Library Board. Ms. Dale Cooper will be sworn in at the February meeting.

3. ADJOURNMENT: Motion was made by John Pugh and seconded by Mike Wilkerson to adjourn this portion of the meeting in order to hold a Board of Finance meeting. All yea. No nay. Motion carried.


1. CALL TO ORDER: The Board of Finance meeting was called to order by Doug Wickstrom, President, at 2:33 PM.

2. ELECT PRESIDENT AND SECRETARY: It was agreed by the Board members that Don Montgomery will preside as President and John Pugh will preside as Secretary for the Board of Finance. All yea. No nay. All agreed.

3. REPORT ON 2020 INVESTMENTS: Edward Claussen reported on the Library’s monies and fund accounts. The total monies on deposit at December 31, 2020, is $4,699,767.15. The Library’s General Checking Account and the Credit Card Account at Horizon Bank has a balance of $2,783,932.12. Fifth Third Bank, our 2nd depository account, has a balance of $35,068.39. Horizon Trust, where our Endowment Investments are held, has a total on deposit of $1,375,348.10. The Michigan City Public Library Investment Management Account, also held at Horizon Trust, has a total on deposit at December 31, 2020, of $505,418.54.

4. SET INVESTMENT POLICY: There is no change from the Library’s Investment Policy from last year. Briefly, the policy is the Board of Finance meets annually after the first Monday of the year and on or before that last day of January in order to review the written report of the investments made by the Library during the previous year and to review the investment policy. Receipts are deposited in our designated depository the same day they are collected. As received, county tax draws are deposited immediately. The Endowment Investment account and the IMA account are invested in fixed income certificates of deposit and fixed income mutual funds that invest in U.S. government securities made up of United States Treasury notes and Government Agencies on the advice of Trust Officers from the Horizon Trust and Investment Management. The Library receives 67% of the interest earned from the Endowment Investment account and 100% of the interest earned from the IMA account. This money is deposited quarterly into an Endowment Earnings Fund, which is expended according to a budget set every year. The Library receives a complete report every month from the designated depository that holds both the Endowment and IMA Investment Accounts. These reports are reconciled monthly to the Library’s records. Motion was made by Don Montgomery and seconded by John Pugh to accept the Investment Policy. All yea. No nay. Motion carried.

5. DESIGNATE DEPOSITORIES: It is recommended that the Library stay with the current depositories. Motion was made by Don Montgomery and seconded by John Pugh to stay with the current depositories of Horizon and Fifth Third Banks. All yea. No nay. Motion carried.

6. BOARD OF FINANCE ADJOURNMENT: Motion was made by John Pugh and seconded by Doug Wickstrom to adjourn this Board of Finance meeting. All yea. No nay. Motion carried. The Board of Finance meeting adjourned at 2:50 PM.


I. RESUME MCPL REGULAR BOARD MEETING: The Michigan City Public Library Board of Trustees’ meeting was called to order again by Doug Wickstrom, President, at 2:50 PM.

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by John Pugh to approve the Minutes of the regular Board meeting of December 16, 2020, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. The Statement of Receipts and Disbursements for the month ended December 31, 2020, shows an operating fund balance $169,736.00 and a total funds balance of $4,699,767.15. The operating fund receipts for December were $1,189,059.08 and the disbursements were $1,596,041.59.

On December 23, 2020, the Michigan City Public Library received from LaPorte County Auditor the December, 2020, Settlement. The total receipts on December 23, 2020, were $1,148,468.72 and were broken out as follows: Property Tax-$1,061,708.21, License Excise-Tax $73,251.47, Financial Institution Tax-$5,738.04 and CVET-$7,771.00.

In December, 2020, the Library Operating Fund paid back borrowings of $1,100,000.00 to the Rainy Day Fund. December 31, 2020, Rainy Day Fund ending balance is $2,342,367.89.

In December, 2020, the Library transferred $175,916.57 from the Operating Fund to the Library Improvement Reserve Fund (LIRF). The December 31, 2020, LIRF ending balance is $221,790.70.

On January 4, 2021, the Library Endowment Earnings Fund received fourth quarter 2020 dividends and interest of $7,732.11. Endowment Investment Fund contributed $5,294.67 and IMA Fund contributed $2,437.44.

2021 Money owed to the Library Rainy Day Fund is $1,100,000.

B. Approval of Bills: The revised list of warrants is increased by $4,853.62 which included Brown and Brown General Contractors in the amount of $4,764.00. Motion was made by Don Montgomery and seconded by John Pugh to approve the revised list of warrants of January 27, 2021, in the amount $172,616.90. All yea. No nay. Motion carried.

C. Cancellation of Outstanding Warrants: There were no outstanding warrants.

D. Other: No report.

V. CORRESPONDENCE: Letter from United States Dept. of Commerce, U.S. Census Bureau, thanking the Library for our valuable partnership during this Decennial Census.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.

VIII. COMMITTEE REPORTS: President Doug Wickstrom appointed the chairpersons and members as follows:

Building and Grounds: John Pugh, Chairperson and members are Mike Wilkerson, Don Montgomery and the alternate member is Dale Cooper.

Budget and Finance: Mike Wilkerson, Chairperson and members are Patrick Dougherty, Don Montgomery and the alternate member is John Pugh.

Policy and Procedures: John Pugh, Chairperson and members are Dale Cooper, Dr. Mark Jacobi and the alternate member is Mike Wilkerson.

Personnel: Patrick Dougherty, Chairperson and members are John Pugh, Dale Cooper and the alternate member is Dr. Mark Jacobi.

The liaison to the Friends of the Library is Dale Cooper.

IX. NEW BUSINESS:

A. Discretionary Budget for 2021: This discretionary budget helps us do extra services and programs for the community. This budget includes our Endowment Earnings/IMA, Friends of the Library, Unity Fund and Directed Gifts for a total amount of $38,000. Motion was made by Don Montgomery and seconded by John Pugh to approve of this budget as presented. All yea. No nay. Motion carried.

B. Old Library Building: It came to the attention of Administration that there was a reversion clause on the 1978 deed of sale for the Old Library building. The Director researched the Library’s archives and minute books. Attorney Terry Hiestand was engaged to guide us through this process.

When the search was complete, it was found that the Library got $25,000 for the sale to the Old Library Art Center. No reversion had been negotiated.

One of the recommendations Attorney Hiestand made was that the Library give a quit claim deed to the current owner of the Old Library. Mr. Glossinger, on behalf of the Senior Management Team, made this recommendation to the Board.

RESOLUTION:

RESOLVED, that the Board of Trustees of the Michigan City Public Library hereby terminates and releases the reversionary interest that appears in deed record 79-00800 as recorded in the Recorder’s Office of the County of LaPorte, State of Indiana, and described in the following legal description:

Thirty-five (35) feet off the South end of Lot Seven (7); all of Lots Eight (8) and Nine (9); Lot Ten (10), except Forty (40) feet off the North end; Fifteen (15) feet wide off the West side of the North end of Twenty-five (25) feet of Lot Ten (10); all in Block Forty –six (46) in Elston’s Original Survey of the City of Michigan City, Indiana, as recorded on plat in Deed Record “C” Page 13.

Commonly known as 312 E. 8th Street, Michigan City, Indiana 46360. Tax ID No. is 46-01-29-431-019.000-022.

Motion was made by Don Montgomery and seconded by John Pugh to authorize the President and Secretary of the Board of Trustees of Michigan City Public Library to sign any and all documents releasing any interest in the property at 312 E. 8th Street, Michigan City, Indiana, known as the Old Library Building, conveying said interest to Richard P. Murphy and Jill M. Grabowski. All yea. No nay. Motion carried.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:30 PM Wednesday, February 24, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by John Pugh and seconded by Don Montgomery to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 3:10 PM.

February 24, 2021

MINUTES OF THE MEETING

1. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Doug Wickstrom, President, on Wednesday, February 24, 2021, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Mark Jacobi, Member
Dale Cooper, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Susan Blumenfeld, Recording Secretary

Those members absent:
Patrick Dougherty, Member

2. OATH OF OFFICE: Mr. Kurt Earnst, our Legal Counsel, presided over the Oath of Office taken by Ms. Dale Cooper who was appointed by the County Council. Ms. Cooper was welcomed by the Library Board.

I. RESUME MCPL REGULAR BOARD MEETING: The Michigan City Public Library Board of Trustees’ meeting was called to order again by Doug Wickstrom, President, at 2:35 PM.

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by Doug Wickstrom to approve the minutes of the regular Board meeting of January 27, 2021, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ended January 31, 2021, shows an operating fund balance of $981,378.75 and a total funds balance of $4,403,413.82.

On February 9, 2021, the Michigan City Public Library received from the LaPorte County Auditor’s office the January, 2021, Local Income Tax (LIT) distribution for $36,825.67. On February 16, 2021, the Library received from the Auditor’s office the February, 2021, LIT distribution for $36,825.67. This 2021 monthly-LIT amount is $1,353.67 per month greater than 2020. A 3.8% per month increase over 2020.

2021 money owed to the Library Rainy Day Fund is $1,100,000.

B. APPROVAL OF BILLS: The revised list of warrants is increased by $6,577.30. Motion was made by Don Montgomery and seconded by John Pugh at approve the revised list of warrants of February 24, 2021, in the amount of $158,454.94. All yea. No nay. Motion carried.

C. OTHER: Mr. Claussen requested that Dale Cooper and Mark Jacobi schedule a time when they can watch an Internal Controls video that all employees and Board members are required to watch.

V. CORRESPONDENCE: No report.

VI. OLD BUSINESS:

A. OPERATIONS: Remodeling Phase 3 Report: The Circulation Department will be moving into their temporary location in the Meeting Room this week. The staff entrance on the east side of the building will become the public entrance when construction starts March 1.

B. VIRTUAL MEETINGS: When the COVID pandemic caused us to close the Library on March 14, 2020, a decision was made to continue Board meetings in person. There was a minimum of business and few attendees. There are quite a few technical challenges to making a Zoom meeting happen and we have only one IT professional to do troubleshooting.

VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City public Library Update – Liaison: Dale Cooper will be the liaison.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:30 PM Wednesday, March 24, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by John Pugh to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:42 PM.

March 24, 2021

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Doug Wickstrom, President, on Wednesday, March 24, 2021, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Tamara Ansell, Assistant Controller

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by Dr. Mark Jacobi to approve the Minutes of the regular Board meeting of February 24, 20231, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. The Statement of Receipts and Disbursements for the month ended February 28, 2021, shows an operating fund balance of $775,469.21 and a total funds balance of $4,196,989.38.

The Library has processed two Certificates of payments from Brown and Brown General Contractors for $40,786.00: $4,079.00 to retainage and $36,707.00 payment out of Library Improvement Reserve Fund (LIRF). This amount represents 10.2% of the original contract sum with Brown and Brown.

2021 money owed to the Library Rainy Day Fund is $1,100,000.

B. APPROVAL OF BILLS: The revised list of warrants has increased by $3,394.82. Motion was made by Don Montgomery and seconded by John Pugh to approve the revised list of warrants of March 24, 2021, in the amount of $131,144.44. All yea. No nay. Motion carried.

C. OTHER: No report.

V. CORRESPONDENCE: Mike Wilkerson reported that Patrick Dougherty resigned from the Michigan City public Library Board of Trustees on March 16, 2021. His term ends on December 31, 2021 and Library Directory Don Glossinger is working on filling Patrick’s board position. President Doug Wickstrom thanked Patrick Dougherty for his years of service on the Board.

VI. OLD BUSINESS: Andy Smith presented a written report, which was included in the Board Packet. He also stated there was nothing major to report on Phase III remodeling and everything looks good.

VII. DIRECTOR’S REPORT: Don Glossinger reported the retirement of Susan Blumenfeld after 35 years of service with the Library. The Library is now in search of her replacement. He also discusses the current COVID-19 Mask mandate in relationship to the Governor’s new announcement of when the mandate will be lifted. Don indicated the Library is a separate unit of government and has the authority to do our own COVID-19 mask mandate. After much discussion, the following motion was made by Dr. Mark Jacobi: Motion for the Library to continue the current mask policy of requiring masks, with the correction of signage, and will be reviewed at the next Library Board meeting on April 28, 2021. Motion seconded by Mike Wilkerson. All yea. No nay. Motion carried.

VIII. COMMITTEE REPORTS

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update – Liaison: No report.

D. Policy and Procedures Committee Update: John Pugh reported the Policy and Procedures Committee met prior to the meeting to discuss the Americans with Disabilities Act of 1990 (ADA) to insure the Library is in compliance with the American against Disability Discrimination and Accommodations. Motion was made by John Pugh Seconded by Dr. Mark Jacobi to adopt Administration’s proposed Policy Against Disability Discrimination. All yea. no nay. Motion carried.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:30 PM Wednesday, April 28, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by John Pugh to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:50 PM.

Download the minutes (PDF)

April 28, 2021

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Doug Wickstrom, President, on Wednesday, April 28, 2021, at 2:30 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Dr. Mark Jacobi, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamera Ansell, Assist. Controller

Note: Dr. Mark Jacobi arrived at 2:35 p.m., the March 24, 2021 minutes were approved prior to his arrival, this is why his signature is absent from the approved minutes.

Those members absent:
Dale Cooper, Member

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Doug Wickstrom requested his name to be spelled correctly on page 2 Item V. Correspondence. Motion was made by Don Montgomery and seconded by John Pugh to approve the corrected Minutes of the regular Board meeting of March 24, 2021. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending March 31, 2021, shows an operating fund balance of $589,875.78 and a total funds balance of $3,980,509.02.

The March 31, 2021 operating fund receipts were $40,107.94 and operating fund disbursements were $297,552.71

On April 1, 2021 the Library Endowment Earnings Fund received first quarter 2021 dividends and interest of $6,416.02. Endowment Investment Fund contributed $5,190.81 and IMA Fund contributed $1,225.21.

2021 Money owed to the Library Rainy Day Fund: Rainy Day Fund $1,100,000

B. APPROVAL OF BILLS: The revised list of warrants was increased by $10,936.80. Motion was made by Don Montgomery and seconded by John Pugh to approve the revised list of warrants of April 28, 2021, in the amount of $155,367.89. All yea. No nay. Motion carried.

C. OTHER: No report.

V. CORRESPONDENCE: Mike Wilkerson read the correspondence for the month of April noting donations given to the Endowment Fund and the Unity Foundation for the Michigan City Public Library.

VI. OLD BUSINESS:

A. Operations: Remodeling Phase 3 Report: Andy Smith informed the Board that a progress meeting was held on Friday, April 16 with the next meeting scheduled for April 29. The project continues to be on schedule and is expected to finish by June 8.

B. Library COVID-19 Mask Mandate: Don Glossinger recommended the board continue with the mask mandate for another month due to the rise of COVID-19 cases in Indiana. Motion was made by Dr. Mark Jacobi and seconded by Don Montgomery to extend the library COVID-19 mask mandate for another month. All yea. No Nay. Motion carried.

VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update – Liaison: No report.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:30 PM Wednesday, May 26, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by John Pugh to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:42 p.m.

Download the agenda (PDF)

Download the minutes (PDF)

May 26, 2021

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Doug Wickstrom, President, on Wednesday, May 26, 2021, at 2:30 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Stasi Benning, Member

Those members absent: None

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller

II. OATH OF OFFICE: Mr. Kurt Earnst, Legal Counsel, presided over the Oath of Office taken by Stasi Benning, appointed by the School Board. Ms. Benning was welcomed by the Library Board.

III. PUBLIC COMMENTS: No comments.

IV. MINUTES: Motion was made by Don Montgomery and seconded by John Pugh to approve the minutes of the regular Board meeting of April 28, 2021. All yea. No nay. Motion carried.

V. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending April 30, 2021, shows an operating fund balance of $409,510.91 and a total funds balance of $3,747,919.92.

The April 30, 2021 operating fund receipts were $39.766.85 and operating fund disbursements were $220,131.72.

The Treasurer also pointed out that on May 26, 2021, Michigan City Public Library received a Local Income Tax (LIT) supplemental distribution for 2021 of $35,072.00. The Treasurer reported that last year’s LIT supplemental distribution was $30,367.00.

2021 Money owed to the Library Rainy Day Fund

Rainy Day Fund $1,100,000

B. APPROVAL OF BILLS: The revised list of warrants was increased by $17,672.53. Motion was made by Don Montgomery and seconded by John Pugh to approve the revised list of warrants of May 26, 2021, in the amount of $178,942.32. All yea. No nay. Motion carried.

C. OTHER: No report.

VI. CORRESPONDENCE: None

VII. OLD BUSINESS:

1. Operations: Remodeling Phase 3 Report: Andy Smith informed to the Board that a progress meeting was held on Thursday, May 20, with the next meeting scheduled after the completion of millwork, lighting and panel installations. A delay in the manufacturing of the two sets of automatic doors will push the completion date to June 25.

2. Library COVID-19 Mask Mandate: Don Glossinger recommended the Board continue with the mask mandate for another month. Motion was made by Don Montgomery and seconded by Dr. Mark Jacobi to extend the library COVID-19 mask mandate for another month. All yea. No Nay. Motion carried.

VIII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.

IX. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update – Liaison: No report.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: Dale Cooper was appointed Chairperson and Stasi Benning was appointed Member.

X. NEW BUSINESS: No report.

XI. PUBLIC COMMENTS: No comments.

XII. BOARD COMMENTS: The Board welcomed Stasi Benning.

XIII. QUORUM DETERMINATION: The next regular Board Meeting is 2:30 PM Wednesday, June 23, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIV. ADJOURNMENT: Motion was made by John Pugh and seconded by Dr. Mark Jacobi to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:47 p.m.

Download the agenda (PDF)

Download the minutes (PDF)

June 23, 2021

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, June 23, 2021, at 2:30 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Stasi Benning, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller

Those members absent: None

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by John Pugh to approve the minutes of the regular Board meeting of May 26, 2021. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending May 31, 2021, shows an operating fund balance of $271,037.97 and a total funds balance of $3,522,093.46.

The May 31, 2021 operating fund receipts were $74,081.23 and operating fund disbursements were $212,554.17.

2021 Money owed to the Library Rainy Day Fund

Rainy Day Fund $1,100,000

B. APPROVAL OF BILLS: The revised list of warrants was increased by $6,486.09. Motion was made by Don Montgomery and seconded by John Pugh to approve the revised list of warrants of June 23, 2021, in the amount of $299,056.07. All yea. No nay. Motion carried.

C. OTHER: Chip Claussen reported to the board, that on Tuesday, June 22, 2021 he received notice from the La Porte County Auditor’s Office that the June 2021 settlement consisting of general property tax, license excise tax, financial institution tax and commercial vehicle excise tax (CVET), will be deposited into the Library’s bank account in the amount of $1,693,062.87.

V. CORRESPONDENCE: Mike Wilkerson announced that Kappa Kappa Kappa, Inc. donated $50.00 to the Library Endowment Fund.

VI. OLD BUSINESS:

1. Operations: Remodeling Phase 3 Report: Andy Smith informed to the Board that a progress meeting was held on Thursday, June 17, at which the building inspector reviewed the progress of the work and our request to secure the Certificate of Occupancy. The new re-opening date is scheduled for Tuesday, July 6.

2. Library COVID-19 Mask Mandate: Don Glossinger informed the Board that on the advice of the Library Attorney, Kurt Earnst and the Senior Management Team (Don Glossinger, Andy Smith and Chip Claussen) recommend the adoption of the following by the Board of Trustees to be our new Covid-19 Mask Mandate:

In accordance with CDC (Centers for Disease Control) guidelines, please wear a mask if you are not fully vaccinated.

Motion was made by Mike Wilkerson and seconded by Don Montgomery to approve the Mask Mandate as presented. All yea. No nay. Motion carried.

VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: Phase 3 Renovation Update and 2022 Lighting Project. Motion was made by John Pugh and seconded by Don Montgomery to authorize the Staff to proceed with the Phase 3 Renovation and the 2022 Lighting Project as they see fit and to keep the Board updated. All yea. No nay. Motion carried.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update – Liaison: No report.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: None.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:30 PM Wednesday, July 28, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by John Pugh to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:53 p.m.

Download the July 28, 2021 Agenda (PDF)

The minutes of the meeting will be posted following board approval.

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