The regular board meetings of the Michigan City Public Library Board of Trustees are held on the 4th Wednesday of each month, except for November and December’s meetings (which are held on the 3rd Wednesday). The meetings are now held at 2:00 PM in the Library Meeting Room.
January 27, 2021
MINUTES OF THE MEETING
1. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Doug Wickstrom, President, on Wednesday, January 27, 2021, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Mark Jacobi, Member
Dale Cooper, Member
Those members absent:
Patrick Dougherty, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst and Assistant, Legal
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Tamara Ansel, Assist. Controller
2. OATH OF OFFICE: Mr. Kurt Earnst, our Legal Counsel, presided over the Oath of Office taken by Dr. Mark Jacobi, appointed by the Board of Commissioners. Dr. Jacobi was welcomed by the Library Board. Ms. Dale Cooper will be sworn in at the February meeting.
3. ADJOURNMENT: Motion was made by John Pugh and seconded by Mike Wilkerson to adjourn this portion of the meeting in order to hold a Board of Finance meeting. All yea. No nay. Motion carried.
1. CALL TO ORDER: The Board of Finance meeting was called to order by Doug Wickstrom, President, at 2:33 PM.
2. ELECT PRESIDENT AND SECRETARY: It was agreed by the Board members that Don Montgomery will preside as President and John Pugh will preside as Secretary for the Board of Finance. All yea. No nay. All agreed.
3. REPORT ON 2020 INVESTMENTS: Edward Claussen reported on the Library’s monies and fund accounts. The total monies on deposit at December 31, 2020, is $4,699,767.15. The Library’s General Checking Account and the Credit Card Account at Horizon Bank has a balance of $2,783,932.12. Fifth Third Bank, our 2nd depository account, has a balance of $35,068.39. Horizon Trust, where our Endowment Investments are held, has a total on deposit of $1,375,348.10. The Michigan City Public Library Investment Management Account, also held at Horizon Trust, has a total on deposit at December 31, 2020, of $505,418.54.
4. SET INVESTMENT POLICY: There is no change from the Library’s Investment Policy from last year. Briefly, the policy is the Board of Finance meets annually after the first Monday of the year and on or before that last day of January in order to review the written report of the investments made by the Library during the previous year and to review the investment policy. Receipts are deposited in our designated depository the same day they are collected. As received, county tax draws are deposited immediately. The Endowment Investment account and the IMA account are invested in fixed income certificates of deposit and fixed income mutual funds that invest in U.S. government securities made up of United States Treasury notes and Government Agencies on the advice of Trust Officers from the Horizon Trust and Investment Management. The Library receives 67% of the interest earned from the Endowment Investment account and 100% of the interest earned from the IMA account. This money is deposited quarterly into an Endowment Earnings Fund, which is expended according to a budget set every year. The Library receives a complete report every month from the designated depository that holds both the Endowment and IMA Investment Accounts. These reports are reconciled monthly to the Library’s records. Motion was made by Don Montgomery and seconded by John Pugh to accept the Investment Policy. All yea. No nay. Motion carried.
5. DESIGNATE DEPOSITORIES: It is recommended that the Library stay with the current depositories. Motion was made by Don Montgomery and seconded by John Pugh to stay with the current depositories of Horizon and Fifth Third Banks. All yea. No nay. Motion carried.
6. BOARD OF FINANCE ADJOURNMENT: Motion was made by John Pugh and seconded by Doug Wickstrom to adjourn this Board of Finance meeting. All yea. No nay. Motion carried. The Board of Finance meeting adjourned at 2:50 PM.
I. RESUME MCPL REGULAR BOARD MEETING: The Michigan City Public Library Board of Trustees’ meeting was called to order again by Doug Wickstrom, President, at 2:50 PM.
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Motion was made by Don Montgomery and seconded by John Pugh to approve the Minutes of the regular Board meeting of December 16, 2020, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. The Statement of Receipts and Disbursements for the month ended December 31, 2020, shows an operating fund balance $169,736.00 and a total funds balance of $4,699,767.15. The operating fund receipts for December were $1,189,059.08 and the disbursements were $1,596,041.59.
On December 23, 2020, the Michigan City Public Library received from LaPorte County Auditor the December, 2020, Settlement. The total receipts on December 23, 2020, were $1,148,468.72 and were broken out as follows: Property Tax-$1,061,708.21, License Excise-Tax $73,251.47, Financial Institution Tax-$5,738.04 and CVET-$7,771.00.
In December, 2020, the Library Operating Fund paid back borrowings of $1,100,000.00 to the Rainy Day Fund. December 31, 2020, Rainy Day Fund ending balance is $2,342,367.89.
In December, 2020, the Library transferred $175,916.57 from the Operating Fund to the Library Improvement Reserve Fund (LIRF). The December 31, 2020, LIRF ending balance is $221,790.70.
On January 4, 2021, the Library Endowment Earnings Fund received fourth quarter 2020 dividends and interest of $7,732.11. Endowment Investment Fund contributed $5,294.67 and IMA Fund contributed $2,437.44.
2021 Money owed to the Library Rainy Day Fund is $1,100,000.
B. Approval of Bills: The revised list of warrants is increased by $4,853.62 which included Brown and Brown General Contractors in the amount of $4,764.00. Motion was made by Don Montgomery and seconded by John Pugh to approve the revised list of warrants of January 27, 2021, in the amount $172,616.90. All yea. No nay. Motion carried.
C. Cancellation of Outstanding Warrants: There were no outstanding warrants.
D. Other: No report.
V. CORRESPONDENCE: Letter from United States Dept. of Commerce, U.S. Census Bureau, thanking the Library for our valuable partnership during this Decennial Census.
VI. OLD BUSINESS: No report.
VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.
VIII. COMMITTEE REPORTS: President Doug Wickstrom appointed the chairpersons and members as follows:
Building and Grounds: John Pugh, Chairperson and members are Mike Wilkerson, Don Montgomery and the alternate member is Dale Cooper.
Budget and Finance: Mike Wilkerson, Chairperson and members are Patrick Dougherty, Don Montgomery and the alternate member is John Pugh.
Policy and Procedures: John Pugh, Chairperson and members are Dale Cooper, Dr. Mark Jacobi and the alternate member is Mike Wilkerson.
Personnel: Patrick Dougherty, Chairperson and members are John Pugh, Dale Cooper and the alternate member is Dr. Mark Jacobi.
The liaison to the Friends of the Library is Dale Cooper.
IX. NEW BUSINESS:
A. Discretionary Budget for 2021: This discretionary budget helps us do extra services and programs for the community. This budget includes our Endowment Earnings/IMA, Friends of the Library, Unity Fund and Directed Gifts for a total amount of $38,000. Motion was made by Don Montgomery and seconded by John Pugh to approve of this budget as presented. All yea. No nay. Motion carried.
B. Old Library Building: It came to the attention of Administration that there was a reversion clause on the 1978 deed of sale for the Old Library building. The Director researched the Library’s archives and minute books. Attorney Terry Hiestand was engaged to guide us through this process.
When the search was complete, it was found that the Library got $25,000 for the sale to the Old Library Art Center. No reversion had been negotiated.
One of the recommendations Attorney Hiestand made was that the Library give a quit claim deed to the current owner of the Old Library. Mr. Glossinger, on behalf of the Senior Management Team, made this recommendation to the Board.
RESOLUTION:
RESOLVED, that the Board of Trustees of the Michigan City Public Library hereby terminates and releases the reversionary interest that appears in deed record 79-00800 as recorded in the Recorder’s Office of the County of LaPorte, State of Indiana, and described in the following legal description:
Thirty-five (35) feet off the South end of Lot Seven (7); all of Lots Eight (8) and Nine (9); Lot Ten (10), except Forty (40) feet off the North end; Fifteen (15) feet wide off the West side of the North end of Twenty-five (25) feet of Lot Ten (10); all in Block Forty –six (46) in Elston’s Original Survey of the City of Michigan City, Indiana, as recorded on plat in Deed Record “C” Page 13.
Commonly known as 312 E. 8th Street, Michigan City, Indiana 46360. Tax ID No. is 46-01-29-431-019.000-022.
Motion was made by Don Montgomery and seconded by John Pugh to authorize the President and Secretary of the Board of Trustees of Michigan City Public Library to sign any and all documents releasing any interest in the property at 312 E. 8th Street, Michigan City, Indiana, known as the Old Library Building, conveying said interest to Richard P. Murphy and Jill M. Grabowski. All yea. No nay. Motion carried.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:30 PM Wednesday, February 24, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by John Pugh and seconded by Don Montgomery to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 3:10 PM.
February 24, 2021
MINUTES OF THE MEETING
1. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Doug Wickstrom, President, on Wednesday, February 24, 2021, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Mark Jacobi, Member
Dale Cooper, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Susan Blumenfeld, Recording Secretary
Those members absent:
Patrick Dougherty, Member
2. OATH OF OFFICE: Mr. Kurt Earnst, our Legal Counsel, presided over the Oath of Office taken by Ms. Dale Cooper who was appointed by the County Council. Ms. Cooper was welcomed by the Library Board.
I. RESUME MCPL REGULAR BOARD MEETING: The Michigan City Public Library Board of Trustees’ meeting was called to order again by Doug Wickstrom, President, at 2:35 PM.
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Motion was made by Don Montgomery and seconded by Doug Wickstrom to approve the minutes of the regular Board meeting of January 27, 2021, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ended January 31, 2021, shows an operating fund balance of $981,378.75 and a total funds balance of $4,403,413.82.
On February 9, 2021, the Michigan City Public Library received from the LaPorte County Auditor’s office the January, 2021, Local Income Tax (LIT) distribution for $36,825.67. On February 16, 2021, the Library received from the Auditor’s office the February, 2021, LIT distribution for $36,825.67. This 2021 monthly-LIT amount is $1,353.67 per month greater than 2020. A 3.8% per month increase over 2020.
2021 money owed to the Library Rainy Day Fund is $1,100,000.
B. APPROVAL OF BILLS: The revised list of warrants is increased by $6,577.30. Motion was made by Don Montgomery and seconded by John Pugh at approve the revised list of warrants of February 24, 2021, in the amount of $158,454.94. All yea. No nay. Motion carried.
C. OTHER: Mr. Claussen requested that Dale Cooper and Mark Jacobi schedule a time when they can watch an Internal Controls video that all employees and Board members are required to watch.
V. CORRESPONDENCE: No report.
VI. OLD BUSINESS:
A. OPERATIONS: Remodeling Phase 3 Report: The Circulation Department will be moving into their temporary location in the Meeting Room this week. The staff entrance on the east side of the building will become the public entrance when construction starts March 1.
B. VIRTUAL MEETINGS: When the COVID pandemic caused us to close the Library on March 14, 2020, a decision was made to continue Board meetings in person. There was a minimum of business and few attendees. There are quite a few technical challenges to making a Zoom meeting happen and we have only one IT professional to do troubleshooting.
VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City public Library Update – Liaison: Dale Cooper will be the liaison.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
IX. NEW BUSINESS: No report.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:30 PM Wednesday, March 24, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by John Pugh to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:42 PM.
March 24, 2021
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Doug Wickstrom, President, on Wednesday, March 24, 2021, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Tamara Ansell, Assistant Controller
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Motion was made by Don Montgomery and seconded by Dr. Mark Jacobi to approve the Minutes of the regular Board meeting of February 24, 20231, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. The Statement of Receipts and Disbursements for the month ended February 28, 2021, shows an operating fund balance of $775,469.21 and a total funds balance of $4,196,989.38.
The Library has processed two Certificates of payments from Brown and Brown General Contractors for $40,786.00: $4,079.00 to retainage and $36,707.00 payment out of Library Improvement Reserve Fund (LIRF). This amount represents 10.2% of the original contract sum with Brown and Brown.
2021 money owed to the Library Rainy Day Fund is $1,100,000.
B. APPROVAL OF BILLS: The revised list of warrants has increased by $3,394.82. Motion was made by Don Montgomery and seconded by John Pugh to approve the revised list of warrants of March 24, 2021, in the amount of $131,144.44. All yea. No nay. Motion carried.
C. OTHER: No report.
V. CORRESPONDENCE: Mike Wilkerson reported that Patrick Dougherty resigned from the Michigan City public Library Board of Trustees on March 16, 2021. His term ends on December 31, 2021 and Library Directory Don Glossinger is working on filling Patrick’s board position. President Doug Wickstrom thanked Patrick Dougherty for his years of service on the Board.
VI. OLD BUSINESS: Andy Smith presented a written report, which was included in the Board Packet. He also stated there was nothing major to report on Phase III remodeling and everything looks good.
VII. DIRECTOR’S REPORT: Don Glossinger reported the retirement of Susan Blumenfeld after 35 years of service with the Library. The Library is now in search of her replacement. He also discusses the current COVID-19 Mask mandate in relationship to the Governor’s new announcement of when the mandate will be lifted. Don indicated the Library is a separate unit of government and has the authority to do our own COVID-19 mask mandate. After much discussion, the following motion was made by Dr. Mark Jacobi: Motion for the Library to continue the current mask policy of requiring masks, with the correction of signage, and will be reviewed at the next Library Board meeting on April 28, 2021. Motion seconded by Mike Wilkerson. All yea. No nay. Motion carried.
VIII. COMMITTEE REPORTS
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: No report.
D. Policy and Procedures Committee Update: John Pugh reported the Policy and Procedures Committee met prior to the meeting to discuss the Americans with Disabilities Act of 1990 (ADA) to insure the Library is in compliance with the American against Disability Discrimination and Accommodations. Motion was made by John Pugh Seconded by Dr. Mark Jacobi to adopt Administration’s proposed Policy Against Disability Discrimination. All yea. no nay. Motion carried.
E. Personnel Committee Update: No report.
IX. NEW BUSINESS: No report.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:30 PM Wednesday, April 28, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by John Pugh to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:50 PM.
April 28, 2021
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Doug Wickstrom, President, on Wednesday, April 28, 2021, at 2:30 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Dr. Mark Jacobi, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamera Ansell, Assist. Controller
Note: Dr. Mark Jacobi arrived at 2:35 p.m., the March 24, 2021 minutes were approved prior to his arrival, this is why his signature is absent from the approved minutes.
Those members absent:
Dale Cooper, Member
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Doug Wickstrom requested his name to be spelled correctly on page 2 Item V. Correspondence. Motion was made by Don Montgomery and seconded by John Pugh to approve the corrected Minutes of the regular Board meeting of March 24, 2021. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending March 31, 2021, shows an operating fund balance of $589,875.78 and a total funds balance of $3,980,509.02.
The March 31, 2021 operating fund receipts were $40,107.94 and operating fund disbursements were $297,552.71
On April 1, 2021 the Library Endowment Earnings Fund received first quarter 2021 dividends and interest of $6,416.02. Endowment Investment Fund contributed $5,190.81 and IMA Fund contributed $1,225.21.
2021 Money owed to the Library Rainy Day Fund: Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $10,936.80. Motion was made by Don Montgomery and seconded by John Pugh to approve the revised list of warrants of April 28, 2021, in the amount of $155,367.89. All yea. No nay. Motion carried.
C. OTHER: No report.
V. CORRESPONDENCE: Mike Wilkerson read the correspondence for the month of April noting donations given to the Endowment Fund and the Unity Foundation for the Michigan City Public Library.
VI. OLD BUSINESS:
A. Operations: Remodeling Phase 3 Report: Andy Smith informed the Board that a progress meeting was held on Friday, April 16 with the next meeting scheduled for April 29. The project continues to be on schedule and is expected to finish by June 8.
B. Library COVID-19 Mask Mandate: Don Glossinger recommended the board continue with the mask mandate for another month due to the rise of COVID-19 cases in Indiana. Motion was made by Dr. Mark Jacobi and seconded by Don Montgomery to extend the library COVID-19 mask mandate for another month. All yea. No Nay. Motion carried.
VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: No report.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
IX. NEW BUSINESS: No report.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:30 PM Wednesday, May 26, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by John Pugh to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:42 p.m.
May 26, 2021
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Doug Wickstrom, President, on Wednesday, May 26, 2021, at 2:30 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Stasi Benning, Member
Those members absent: None
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller
II. OATH OF OFFICE: Mr. Kurt Earnst, Legal Counsel, presided over the Oath of Office taken by Stasi Benning, appointed by the School Board. Ms. Benning was welcomed by the Library Board.
III. PUBLIC COMMENTS: No comments.
IV. MINUTES: Motion was made by Don Montgomery and seconded by John Pugh to approve the minutes of the regular Board meeting of April 28, 2021. All yea. No nay. Motion carried.
V. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending April 30, 2021, shows an operating fund balance of $409,510.91 and a total funds balance of $3,747,919.92.
The April 30, 2021 operating fund receipts were $39.766.85 and operating fund disbursements were $220,131.72.
The Treasurer also pointed out that on May 26, 2021, Michigan City Public Library received a Local Income Tax (LIT) supplemental distribution for 2021 of $35,072.00. The Treasurer reported that last year’s LIT supplemental distribution was $30,367.00.
2021 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $17,672.53. Motion was made by Don Montgomery and seconded by John Pugh to approve the revised list of warrants of May 26, 2021, in the amount of $178,942.32. All yea. No nay. Motion carried.
C. OTHER: No report.
VI. CORRESPONDENCE: None
VII. OLD BUSINESS:
1. Operations: Remodeling Phase 3 Report: Andy Smith informed to the Board that a progress meeting was held on Thursday, May 20, with the next meeting scheduled after the completion of millwork, lighting and panel installations. A delay in the manufacturing of the two sets of automatic doors will push the completion date to June 25.
2. Library COVID-19 Mask Mandate: Don Glossinger recommended the Board continue with the mask mandate for another month. Motion was made by Don Montgomery and seconded by Dr. Mark Jacobi to extend the library COVID-19 mask mandate for another month. All yea. No Nay. Motion carried.
VIII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.
IX. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: No report.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: Dale Cooper was appointed Chairperson and Stasi Benning was appointed Member.
X. NEW BUSINESS: No report.
XI. PUBLIC COMMENTS: No comments.
XII. BOARD COMMENTS: The Board welcomed Stasi Benning.
XIII. QUORUM DETERMINATION: The next regular Board Meeting is 2:30 PM Wednesday, June 23, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIV. ADJOURNMENT: Motion was made by John Pugh and seconded by Dr. Mark Jacobi to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:47 p.m.
June 23, 2021
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, June 23, 2021, at 2:30 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Stasi Benning, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller
Those members absent: None
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Motion was made by Don Montgomery and seconded by John Pugh to approve the minutes of the regular Board meeting of May 26, 2021. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending May 31, 2021, shows an operating fund balance of $271,037.97 and a total funds balance of $3,522,093.46.
The May 31, 2021 operating fund receipts were $74,081.23 and operating fund disbursements were $212,554.17.
2021 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $6,486.09. Motion was made by Don Montgomery and seconded by John Pugh to approve the revised list of warrants of June 23, 2021, in the amount of $299,056.07. All yea. No nay. Motion carried.
C. OTHER: Chip Claussen reported to the board, that on Tuesday, June 22, 2021 he received notice from the La Porte County Auditor’s Office that the June 2021 settlement consisting of general property tax, license excise tax, financial institution tax and commercial vehicle excise tax (CVET), will be deposited into the Library’s bank account in the amount of $1,693,062.87.
V. CORRESPONDENCE: Mike Wilkerson announced that Kappa Kappa Kappa, Inc. donated $50.00 to the Library Endowment Fund.
VI. OLD BUSINESS:
1. Operations: Remodeling Phase 3 Report: Andy Smith informed to the Board that a progress meeting was held on Thursday, June 17, at which the building inspector reviewed the progress of the work and our request to secure the Certificate of Occupancy. The new re-opening date is scheduled for Tuesday, July 6.
2. Library COVID-19 Mask Mandate: Don Glossinger informed the Board that on the advice of the Library Attorney, Kurt Earnst and the Senior Management Team (Don Glossinger, Andy Smith and Chip Claussen) recommend the adoption of the following by the Board of Trustees to be our new Covid-19 Mask Mandate:
In accordance with CDC (Centers for Disease Control) guidelines, please wear a mask if you are not fully vaccinated.
Motion was made by Mike Wilkerson and seconded by Don Montgomery to approve the Mask Mandate as presented. All yea. No nay. Motion carried.
VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: Phase 3 Renovation Update and 2022 Lighting Project. Motion was made by John Pugh and seconded by Don Montgomery to authorize the Staff to proceed with the Phase 3 Renovation and the 2022 Lighting Project as they see fit and to keep the Board updated. All yea. No nay. Motion carried.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: No report.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
IX. NEW BUSINESS: No report.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: None.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:30 PM Wednesday, July 28, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by John Pugh to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:53 p.m.
Download the July 28, 2021 agenda (PDF)
Download the July 28, 2021 minutes (PDF)
MINUTES OF THE REGULAR MEETING
JULY 28, 2021
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, July 28, 2021, at 2:30 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Stasi Benning, Member
Others in attendance:
Don Glossinger, Director
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller
Those members absent: None
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Motion was made by Don Montgomery and seconded by John Pugh to approve the minutes of the regular Board meeting of June 28, 2021. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending June 30, 2021, shows an operating fund balance of $1,719,736.26 and a total funds balance of $4,838,263.85.
The June 30, 2021 operating fund receipts were $1,735,246.38 and operating fund disbursements were $286,548.09.
Chip Claussen reported the following:
On June 24, 2021, the Michigan City Public Library received and we reported at the June 23, 2021 Board Meeting the receipt of $1,693,062.87 from the LaPorte County Auditor’s office. Contributing to this total were the following taxes: $1,610,410.10 General Property Tax, $68,961.74 License Excise Tax, $5,738.03 Financial Institution Tax and $7,953.00 Commercial Vehicle Excise Tax.
On July 1, 2021 the Library Endowment Earnings Fund received second quarter 2021 Dividends and Interest of $5,431.71. Endowment Investment Fund contributed $4,432.38 and the IMA Fund contributed $999.33.
On July 22, 2021 the Michigan City Public Library received $5,433.00 from the Unity Foundation of LaPorte County. This amount came from the Library’s Request for Direction of 2020 Agency Fund Payout from the Michigan City Library Endowment fund $4,689.00, Library Services for the Disabled Fund $507.00 and Donald Zalec M.D. Library Fund $237.00. This $5,433.00 total was deposited into the Endowment Earnings Fund.
2021 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $38,224.48. Motion was made by Don Montgomery and seconded by John Pugh to approve the revised list of warrants of July 28, 2021, in the amount of $120,620.37. All yea. No nay. Motion carried.
C. OTHER: Chip Claussen supplied the Board with a list of 2022 Budget dates as follows: 8/9/21 – Don, Chip and Tamara meet virtually with DLGF, 8/20/21 – 2022 Budget sent to Board Members, 8/25/21 – Finance/Budget Committee meet prior to the August 26 Board Meeting, 8/25/21 – Review 2022 Budget and approve Gateway Form 3 at the Board Meeting, 8/25/21 – Online Submission of Libraries Gateway Form 3 which will serve as notice to taxpayers of Library’s public hearing for the 2022 Budget, 9/8/21 – Public Hearing, 9/22/21 – Adopt 2022 Budget at Regular Board Meeting, 9/24/21 – 2022 Budget submitted to DLGF through Gateway website.
V. CORRESPONDENCE: Mike Wilkerson announced that the Michigan City Exchange Club Charity Gaming donated $500.00 to the Library Endowment Fund.
VI. OLD BUSINESS: None
VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes. Also, Don Glossinger informed the Board that Chip Claussen will be retiring at the end of January 2022.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper informed the Board that they have met and are in the process of collecting books for the book sale in October.
D. Policy and Procedures Committee Update: The committee met to discuss the computer use policy and library hours and holiday. The motions are as follows:
Motion was made by John Pugh and seconded by Dale Cooper to accept the proposed computer use policy as presented. All yea. No nay. Motion carried.
Motion was made by John Pugh and seconded by Dr. Mark Jacobi to add Juneteenth (June 19) as a paid holiday, closing the library on this day. Should June 19 fall on a Sunday, when the library is closed, observance will be on Monday. All yea. No nay. Motion carried.
Motion was made by John Pugh and seconded by Stasi Benning to keep the temporary hours now in place until September 7, 2021. Monday through Saturday 9:00 a.m. until 6:00 p.m. All yea. No nay. Motion carried.
Motion was made by John Pugh and seconded by Don Montgomery to permanently close the library on Sundays. All yea. No nay. Motion carried.
E. Personnel Committee Update: None.
IX. NEW BUSINESS: An Executive Session was held on Wednesday, July 28, 2021 to discuss Personnel Litigation. Motion made as follows:
Motion was made by John Wilkerson and seconded by Don Montgomery to authorize the Executive Director to settle a pending Equal Employment Opportunity Commission (EEOC) lawsuit involving Effie Fowler. All yea. No nay. Motion carried.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:30 PM Wednesday, August 25, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by Dr. Mark Jacobi to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:48 p.m.
Download the August 5, 2021 minutes (PDF)
MINUTES OF THE SPECIAL MEETING
AUGUST 5, 2021
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Thursday, August 5, 2021 at 2:40 PM.
Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Dale Cooper, Member
Those members absent:
Dr. Mark Jacobi
Stasi Benning
Others in attendance:
Don Glossinger, Director
Edward Claussen, Treasurer
Margaret Whitaker, Recording Secretary
Tamara Ansell, Asst. Controller
II. PURPOSE OF MEETING: Resolution to reduce operating fund appropriation July – December 2021.
Motion was made by John Pugh and seconded by Dale Cooper as follows: WHEREAS, the Board of Trustees of the Michigan City Public Library finds that it is necessary to reduce the 2021 OPERATING FUND July through December Current Year Appropriation Balance found on Line 7 of the DLGF Current Tear Financial Worksheet.
NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Michigan City Public Library resolves to reduce OPERATING FUND July – December 2021 Current Year Appropriation Balance in the following amounts:
| Operating Fund | Line 7. Appropriation Balance July-Dec. 2021 | Line 8. Reduction July through Dec. 2021 | Line 9. Estimated Current Year Exp. July-Dec. 2021 |
|---|---|---|---|
| Current Year 2021 Financial Worksheet | $2,384,521 | ($825,167) | $1,559,354 |
DULY ADOPTED by the Board of Trustees of the Michigan City Public Library at a special meeting held on the 5th day of August 2021, at which meeting a quorum was present.
All yea. No nay. Motion carried.
ADJOURNMENT: This meeting adjourned at 2:45 p.m.
Download the August 25, 2021 minutes (PDF)
MINUTES OF THE REGULAR MEETING
AUGUST 25, 2021
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, August 25, 2021, at 2:30 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Stasi Benning, Member
Those members absent:
Dale Cooper, Member
Dr. Mark Jacobi, Member
Others in attendance:
Don Glossinger, Director
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Motion was made by Don Montgomery and seconded by John Pugh to approve the minutes of the Regular Board Meeting of July 28, 2021. All yea. No nay. Motion carried.
Motion was made by Don Montgomery and seconded by John Pugh to approve the minutes of the Executive Session of July 28, 2021. All yea. No nay. Motion carried.
Don Montgomery noticed that Dale Cooper was marked both in attendance and absent for the Special Meeting. Dale was in attendance. The minutes have been corrected. Motion was made by Don Montgomery and seconded by John Pugh to approve the corrected minutes of the Special Meeting of August 5, 2021. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending July 31, 2021, shows an operating fund balance of $1,491,369.74 and a total funds balance of $4,585,466.19.
The July 31, 2021 operating fund receipts were $39,314.14 and operating fund disbursements were $267,680.66.
Chip Claussen reported the following:
The Library Finance Committee met at 2:00 p.m. on Wednesday, August 25, 2021, with the Library Administration to discuss the 2022 Budget for the Operating and Rainy Day Fund. The 2022 Budget was included in the Board packet for review before the 2:30 p.m. August 25, 2021 regular Board meeting.
The public hearing of the Library’s 2022 Budget will take place at a special Board meeting on September 8, 2021 at 9:30 a.m. in the Michigan City Public Library meeting room. This special Board meeting will be announced to the public on the DLGF Gateway website via form No. 3, Notice to Taxpayers. Form No. 3 will be submitted to the Gateway website on August 25, 2021 after the Board meeting.
The Library Board will adopt the 2022 Library Budget at the September 22, 2021 regular Board meeting. After adoption, the final 2022 Library Budget will be submitted into the DLGF Gateway website.
2021 Money owed to the Library Rainy Day Fund
Rainy Day Fund: $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $3,809.26. Motion was made by Don Montgomery and seconded by John Pugh to approve the revised list of warrants of August 25, 2021, in the amount of $76,972.81. All yea. No nay. Motion carried.
V. CORRESPONDENCE: Mike Wilkerson announced the numerous donations to the Reading Out Loud Program. The list will be filed with these minutes.
VI. OLD BUSINESS: Don Glossinger updated the Board on the Phase 3 project.
VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes. Also, Don Glossinger informed the Board that the staff will be required to wear masks while in the library even if they are fully vaccinated to help protect the children who visit the library and are not old enough to receive a vaccine.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: The committee met at 2:00 p.m. on August 25, 2021 to review the 2022 Budget and Gateway Form No. 3. A motion was made as follows:
Motion was made by Mike Wilkerson and seconded by Don Montgomery to schedule a public hearing on September 8, 2021 at 9:30 a.m. in the Library’s meeting room to answer any questions the public may have regarding the Library’s 2022 Budget. All yea. No nay. Motion carried.
C. Friends of the Michigan City Public Library Update – Liaison: No report.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: None.
IX. NEW BUSINESS: Discussion was held in regards to changing the regular Board meeting times from 2:30 p.m. to 2:00 p.m.
Motion was made by Don Montgomery and seconded by Stasi Benning to change the regular Board meeting times from 2:30 p.m. to 2:00 p.m. effective starting the next regular Board meeting September 22, 2021. All yea. No nay. Motion carried.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, September 22, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Meeting adjourned at 2:53 p.m.
Download the September 8, 2021 minutes (PDF)
MINUTES OF THE SPECIAL BOARD MEETING
FOR PUBLIC HEARING OF 2022 BUDGET
SEPTEMBER 8, 2021
1. CALL TO ORDER: The Michigan City Public Library Board of Trustees Special Meeting was called to order by John Pugh, Vice President, on Wednesday, September 8, 2021, at 9:30 A.M. This Special Meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance:
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Dale Cooper, Member
Dr. Mark Jacobi, Member
Those members absent:
Doug Wickstrom, President
Stasi Benning, Member
Others in attendance:
Don Glossinger, Director
Edward Claussen, Treasurer
Margaret Whitaker, Rec. Secretary
Tamara Ansell, Assist. Controller
2. PUBLIC HEARING: A quorum of the Library Board exists for this Public Hearing for the proposed 2022 budget of the Michigan City Public Library. No one from the public is in attendance. The proper advertising procedures were followed by submitting Budget Form 3, Notice to Taxpayers, in the Indiana Gateway website that the hearing will be held on today’s date and time, September 8, 2021, at 9:30 A.M.
3. ADJOURNMENT: This Special Board Meeting for the Public Hearing of the 2022 Budget adjourned at 9:33 A.M.
Download the September 22, 2021 minutes (PDF)
MINUTES OF THE REGULAR MEETING
SEPTEMBER 22, 2021
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, September 22, 2021, at 2:00 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Member
Dale Cooper, Member
Dr. Mark Jacobi, Member
Stasi Benning, Member
Those members absent:
John Pugh, Vice President
Mike Wilkerson, Secretary
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Edward Claussen, Treasurer
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller
Robin Kohn, Public Relations
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the minutes of the Regular Board Meeting of August 25, 2021. All yea. No nay. Motion carried.
Motion was made by Don Montgomery and seconded by Dale Cooper to approve the minutes of the Special Meeting for Public Hearing of the 2022 Budget, September 8, 2021. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending August 31, 2021, shows an Operating Fund Balance of $1,344,591.50 and a total Funds Balance of $4,438,451.21.
The August 31, 2021 Operating Fund Receipts were $39,721.00 and Operating Fund Disbursements were $186,499.24.
Chip Claussen reported the following:
The adoption of the 2022 Budget is on the agenda this month. This 2022 Budget is a non-binding budget that stayed under the Indiana State mandated 4.3% growth factor. Gateway schedules 4 and 4B are included in the financial packet. After the 2022 Budget is adopted and the Board signs schedule 4, we will submit all budget schedules to the State of Indiana, the DLGF and the Laporte County Auditor’s office via the Indiana Gateway website.
2021 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $9,032.01. Motion was made by Don Montgomery and seconded by Stasi Benning to approve the revised list of warrants of September 22, 2021, in the amount of $85,485.97. All yea. No nay. Motion carried.
C. ADOPT 2022 BUDGET: Edward Claussen read the resolution for appropriations and tax rates. Be it ordained/resolved by the Michigan City Public Library Board of Trustees that for the expenses of Michigan City Public Library for the year ending December 31, 2022 the sums herein specified are hereby appropriated and ordered set apart out of the several funds herein named for the purposes herein specified, subject to the laws governing the same. Such sums herein appropriated shall be held to include all expenditures authorized to be made during the year, unless otherwise expressly stipulated and provided for by law. In addition, for the purposes of raising revenue to meet the necessary expenses of Michigan City Public Library, the property tax levies and property tax rates as herein specified are included herein. Budget Form 4-B for all funds must be completed and submitted in the manner prescribed by the Department of Local Government Finance. Total Budget is $4,254,260, Adopted Tax Levy is $3,943,670 and Adopted Tax Rate is 0.2491. Motion was made by Don Montgomery and seconded by Stasi Benning to adopt the 2022 Library Budget as presented. All yea. No nay. Motion carried.
V. CORRESPONDENCE: Stasi Benning announced the numerous donations to the Writing Out Loud Program. The list will be filed with these minutes.
VI. OLD BUSINESS: Dan Pohrte and Tiffany Nash from Product Architecture and Design gave a presentation on the 2022 Lighting Project.
VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes. Also, Don Glossinger informed the Board that he is in the process of interviewing for the Controller position and hopes to have someone start on November 1st. He also hired new employees in circulation and maintenance.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper reported that the group did meet to sort through approximately 1000 books that they will sell for the Library.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
IX. NEW BUSINESS: None
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: Doug Wickstrom commented that he was impressed with the many services the Library has to offer and the donation of reading glasses from Peepers as stated in the Director’s report.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, October 27, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by Dr. Mark Jacobi to adjourn the meeting. All yea. No nay. Meeting adjourned at 2:57 p.m.
Download the October 27, 2021 minutes (PDF)
October 27, 2021
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, October 27, 2021, at 2:00 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Stasi Benning, Member
Those members absent:
Dr. Mark Jacobi
Dale Cooper
Others in attendance:
Andrew Smith, Assist. Director
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller
II. NEW EMPLOYEES: Three new employees were introduced to the Board: Samantha Royal, Controller; Sue Lucas, Maintenance and Molly Cannon, Circulation.
III. PUBLIC COMMENTS: No comments.
IV. MINUTES: Motion was made by Don Montgomery and seconded by John Pugh to approve the minutes of the Regular Board Meeting of September 22, 2021. All yea. No nay. Motion carried.
V. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending September 30, 2021, shows an operating fund balance of $1,184,142.63 and a total funds balance of $4,266,510.48.
The September 30, 2021 operating fund receipts were $39,867.21 and operating fund disbursements were $200,316.08.
2021 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $6,777.35. Motion was made by Don Montgomery and seconded by Stasi Benning to approve the revised list of warrants of October 27, 2021, in the amount of $103,107.23. All yea. No nay. Motion carried.
C. OTHER: None.
VI. CORRESPONDENCE: Mike Wilkerson announced the donations to the Writing Out Loud Program. Maureen Strombaugh donated $100.00 and Larry Zimmer & Ted Perzanowski donated $100.00.
VII. OLD BUSINESS: None.
VIII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.
IX. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: The committee met prior to this board meeting to discuss the 2022 Lighting Project.
Motion was made by Don Montgomery and seconded by Stasi Benning to proceed with bidding the “Venture” LED fixture to replace the existing light fixtures and the Traxon color fixture for the sloped roof and vestibule areas at the front of the library. All yea. No nay. Motion carried.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: Robin Kohn reported that the Friends of the Library held a book sale to raise money for the Library and that the sale went very well.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
X. NEW BUSINESS:
A. Board of Trustees 2022 Board Meeting Dates and Time: Motion was made by Don Montgomery and seconded by John Pugh to approve the Regular Board Meeting dates for 2022 which are the 4th Wednesday of each month, except for November and December’s meeting (because of the holidays): November and December’s will be the 3rd Wednesday. The meetings are held at 2:00 PM in the Meeting Room. All yea. No nay. Motion carried.
B. Library 2022 Holiday Closings and Comp Time Holidays: Motion was made by John Pugh and seconded by Don Montgomery to approve the 2022 Library Holiday Closings and Comp Time Holidays. All yea. No nay. Motion carried.
XI. PUBLIC COMMENTS: None.
XII. BOARD COMMENTS: Doug Wickstrom informed the Board that he received a call from former Board Member Judy Lange that Barbara Holdcraft, also a former Board Member, had passed away.
XIII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, November 17, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIV. ADJOURNMENT: Motion was made by Don Montgomery and seconded by John Pugh to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:17 PM.
Download the November 17, 2021 minutes (PDF)
MINUTES OF THE REGULAR MEETING
NOVEMBER 17, 2021
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by John Pugh, Vice-President, on Wednesday, November 17, 2021, at 2:00 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
John Pugh, Vice President
Don Montgomery, Member
Dale Cooper, Member
Dr. Mark Jacobi, Member
Stasi Benning, Member
Those members absent:
Doug Wickstrom, President
Mike Wilkerson, Secretary
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Edward Claussen, Treasurer
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller
Robin Kohn, Public Relations
Samantha Royal, Controller/Treasurer
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the minutes of the Regular Board Meeting of October 27, 2021. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending October 31, 2021, shows an Operating Fund Balance of $987,056.51 and a total Funds Balance of $4,064,150.17.
The October 31, 2021 Operating Fund Receipts were $39,952.25 and Operating Fund Disbursements were $237,038.37.
Chip Claussen reported the following:
On October 1, 2021 the Library Endowment Earnings Fund received third quarter 2021 dividends and interest of $6,649.03 from the Endowment Investment Fund ($4,853.04) and IMA Fund ($1,795.99). Year to date the Endowment Earnings Fund has received $26,628.87 from both investment funds.
This month the Library will transfer $2,275.92 from the Endowment Trust Fund to the Endowment Investment Fund.
Our current forecasted 2021 end of the year Operating Fund cash balance is $516,839.00.
2021 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $46,236.62. Motion was made by Don Montgomery and seconded by Dale Cooper to approve the revised list of warrants of November 17, 2021, in the amount of $150,941.52. All yea. No nay. Motion carried.
C. OTHER: None.
V. CORRESPONDENCE: Stasi Benning announced the Duneland Stamp Club donated $100.00 to the Endowment Fund. The list will be filed with these minutes.
VI. OLD BUSINESS: None.
VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper reported that the group will box unsold books into smaller boxes and will have them removed from the Library Meeting Room.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: The Personnel Committee met September 22, 2021 at 1:45 p.m. to discuss Reclassification and Raise Proposals.
Motion was made by Dale Cooper and seconded by Stasi Benning to change the classification/title of Administrative Assistant (Specialist III) in the Administration Department to Administrative Assistant/Office Manager (Specialist I). All yea. No nay. Motion carried.
Motion was made by Dale Cooper and seconded by Stasi Benning to give a three percent across the board raise for all employees, except for anyone who would move beyond their pay range. In this case, the employee will receive a one-time payout (calculated for a year) for any amount that does not fit into their range, beginning the pay period November 14, 2021 to November 27, 2021 to be paid December 3, 2021. All yea. No nay. Motion carried.
F. Nominating Committee: Board President is to appoint 3 members. President Doug Wickstrom was absent. Director Don Glossinger will contact him to find out who he would like to appoint.
IX. NEW BUSINESS: Board of Trustees Bylaws Are To Be Reviewed Annually. Due to 2 members being absent, renewal of the bylaws will be put on the agenda for the December 15, 2021 Regular Board Meeting.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, December 15, 2021, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by Stasi Benning to adjourn the meeting. All yea. No nay. Meeting adjourned at 2:12 p.m.
Download the December 15, 2021, minutes (PDF)
December 15, 2021
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, December 15, 2021, at 2:00 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
John Pugh, Vice President
Mike Wilkerson, Secretary
Don Montgomery, Member
Dr. Mark Jacobi, Member
Stasi Benning, Member
Dale Cooper, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller
Samantha Royal, Treasurer/Controller
II. NEW EMPLOYEE: Jennifer Isbister from Circulation was introduced to the Board.
III. PUBLIC COMMENTS: No comments.
IV. MINUTES: Motion was made by Don Montgomery and seconded by Dr. Mark Jacobi to approve the minutes of the Regular Board Meeting of November 17, 2021. All yea. No nay. Motion carried.
V. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending November 30, 2021, shows an operating fund balance of $756,044.52 and a total funds balance of $3,832,156.18.
The November 30, 2021 operating fund receipts were $39,929.41 and operating fund disbursements were $270,941.40.
2021 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $37,281.23. Motion was made by Don Montgomery and seconded by Stasi Benning to approve the revised list of warrants of December 15, 2021, in the amount of $132,674.40. All yea. No nay. Motion carried.
C. ENCUMBRANCES: WHEREAS, It has been determined that it is now necessary to encumber appropriations from the Operating Fund for items which have purchase orders having not yet been delivered and services which have yet to be met to further the projects of Michigan City Public Library during 2022; Now, therefore be it resolved by the Library Board of the Michigan City Public Library, LaPorte County, Indiana, that the following appropriations hereby be encumbered from the 2021 budget for the Operating Fund and ordered set apart out of that fund herein named and for the purposes herein specified, subject to the laws governing the same. Motion was made by Don Montgomery and seconded by Dale Cooper to encumber $51,595.04. All yea. No nay. Motion carried.
D. LINE TRANSFERS: Resolution to transfer funds within the Library Operating Fund is as follows: Whereas, it has been shown that certain existing appropriations in the Library Operating Fund now need to be transferred from one line to another. We, the Library Board of Michigan City Public Library do resolve that the following transfers be made within the Library Operating Fund: Motion was made by Don Montgomery and seconded by John Pugh to transfer from:
Line 2. Supplies 19,000
Line 3.-35 Utility Services 1,700
Line 3.-36 Repairs and Maintenance 22,000
Line 3.-39 Other Miscellaneous Charges 1,000
Line 4. Capital Outlays 15,000
58,700
Transfer to:
Line 1. Personal Services 48,000
Line 3.-33 Printing and Advertising 1,500
Line 3.-31 Professional Services 7,200
Line 3.-32 Communication and Transportation 2,000
58,700
All yea. No nay. Motion carried.
E. RAINY DAY FUND TRANSFER TO OPERATING FUND: Motion was made by Don Montgomery and seconded by John Pugh to approve the following resolution: Whereas, the Michigan City Public Library Board has been delayed in receiving various forms of revenue from LaPorte County and the State of Indiana, the Michigan City Public Library Board authorizes the Michigan City Public Library Treasurer to make a transfer of funds from the Rainy Day Fund on January 4, of 2022. Be it resolved, by the Board of Trustees of the Michigan City Public Library, Michigan City, LaPorte County, Indiana, to authorize transfer of $1,100,000 from Rainy Day Fund to the Library Operating Fund. This total transfer of $1,100,000 to be repaid at such time our 2021 pay 2022 Property Tax Draw is received in December of 2022. All yea. No nay. Motion carried.
F. NON-RESIDENT FEE: motion was made by Don Montgomery and seconded by Stasi Benning to approve the following resolution: WHEREAS, IC 36-12-2-25(c) requires that an individual nonresident fee be established for a local library card; and WHEREAS, the minimum fee that the board may set under the statute is the greater of the following: (1) The library district’s operating fund expenditure per capita in the most recent year for which that information is available in the Indiana state library’s annual “Statistics of Indiana Libraries” or (2) Twenty-five dollars ($25). NOW THEREFORE BE IT RESOLVED, that the nonresident fee is hereby set at ($95.00) for an individual nonresident card; and BE IT FURTHER RESOLVED, that this fee will remain in effect until such time that the library board passes a new nonresident fee resolution. DULY ADOPTED by the Board of Trustees of the Michigan City Public Library at its regular meeting held on the 15th day of December, 2021, at which meeting a quorum was present. All aye. No nay. Motion carried.
G. OTHER: No report.
VI. CORRESPONDENCE: Mike Wilkerson announced donations to the Endowment Fund. Paul and Therace Sammann donated $100.00 and Tivity Health donated $9.75 on behalf of Sarah Volckmann.
VII. OLD BUSINESS: Approval of Board of Trustees Bylaws. Motion was made by Don Montgomery and seconded by Dale Cooper to approve the Board of Trustees Bylaws as presented. All yea. No nay. Motion carried.
VIII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes. Don Glossinger also informed the Board that due to the increase of Covid-19 cases, patrons and staff are asked to wear masks while indoors as recommended by the CDC (Center for Disease Control).
IX. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: The committee met prior to this meeting. Motions were made as follows:
Motion made by Mike Wilkerson and seconded by Don Montgomery to payout 3+ year employees (those who receive their vacation time on January 1) for 2021 unused, earned vacation and personal time. The payment is to be made with the December 30, 2021 payroll. All ayes. No nays. Motion carried.
Motion made by Mike Wilkerson and seconded by Don Montgomery to payout 3 year transition employees (those who receive ½ vacation time each 6 months) or roll over their vacation and personal time if they prefer. If payment is elected, it will be made with the December 30, 2021 payroll. All ayes. No nays. Motion carried.
Motion made by Mike Wilkerson and seconded by Stasi Benning to authorize the Controller to borrow $35,500.00 from Endowment Earnings to be repaid from Maintenance and Repairs of the Operating Fund in January 2022. This money is to be used for new coils for the northwest HVAC Unit. All ayes. No nays. Motion carried.
C. Friends of the Michigan City Public Library Update – Liaison: No report.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
F. Nominating Committee Update: John Pugh reported the new officers for next year.
Doug Wickstrom – President
Don Montgomery – Vice-President
Mike Wilkerson – Secretary
Samantha Royal – Treasurer
Motion was made by John Pugh and seconded by Dale Cooper to accept the new officers of the Michigan City Public Library Board of Trustees for 2022. All yea. No Nay. Motion carried.
X. NEW BUSINESS:
A. Discretionary Budget for 2021: This discretionary budget helps to do extra services and programs for the community. This budget includes Endowment Earnings/IMA, Friends of the Library, Unity Fund and Directed Gifts for a total amount of $38,000.00. Motion was made by Don Montgomery and seconded by Mike Wilkerson to approve this budget as presented. All yea. No nay. Motion carried.
B. Michigan City Public Library Employee Salary Range Table: Motion was made by Don Montgomery and seconded by Dr. Mark Jacobi to approve the Michigan City Public Library Employee Salary Range Table as presented. All yea. No nay. Motion carried.
XI. PUBLIC COMMENTS: None.
XII. BOARD COMMENTS: John Pugh announced that his term expires this year and he will not be seeking to serve another term. Doug Wickstrom, on behalf of the Board, thanked him for his years of service and stated that he will be missed.
XIII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, January 26, 2022 in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIV. ADJOURNMENT: Motion was made by Don Montgomery and seconded by John Pugh to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:28 PM.