The regular board meetings of the Michigan City Public Library Board of Trustees are held on the 4th Wednesday of each month, except for November and December’s meetings (which are held on the 3rd Wednesday). The meetings are held at 2:00 PM in the Library Meeting Room. Meetings for the budget hearing and adoption will be scheduled at a later date.
Download the January 25, 2023 minutes (PDF)
January 25, 2023
MINUTES OF THE MEETING
1. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, January 25, 2023, at 2:00 P.M. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice-President
Mike Wilkerson, Secretary
Stasi Benning, Member
Rose Tejeda, Member
Dale Cooper, Member
Mark Jacobi, Member
Those members absent: None
Others in attendance:
Don Glossinger, Director
Samantha Royal, Treasurer
Robin Kohn, Public Relations
Tamara Ansel, Asst. Controller
Margaret Whitaker, Rec. Secretary
Kurt Earnst, Legal Counsel
2. OATH OF OFFICE: Mr. Kurt Earnst, Legal Counsel, presided over the Oath of Office taken by Don Montgomery who was reappointed by the County Council and Mike Wilkerson who was reappointed by the School Board. The Library Board Members welcomed Don and Mike for another term.
3. ADJOURNMENT: The Regular Meeting was adjourned at 2:05 P.M.
1. CALL TO ORDER: The Board of Finance meeting was called to order by Doug Wickstrom, President, at 2:06 P.M.
2. ELECT PRESIDENT AND SECRETARY: Motion was made by Doug Wickstrom and seconded by Dale Cooper to elect Don Montgomery to preside as President and Mike Wilkerson to preside as Secretary for the Board of Finance. All yea. No nay. Motion carried.
3. REPORT ON 2022 INVESTMENTS: Samantha Royal reported on the Library’s monies and fund accounts. The total monies on deposit at December 31, 2022, is $5,072,274.49. The Library’s General Checking Account and the Credit Card Account at Horizon Bank has a balance of $3,255,460.08. Fifth Third Bank, our 2nd depository account, has a balance of $36,224.86. Horizon Trust, where our Endowment Investments are held, has a total on deposit of $1,323,846.85. The Michigan City Public Library Investment Management Account, also held at Horizon Trust, has a total on deposit at December 31, 2022, of $456,742.70.
4. SET INVESTMENT POLICY: Briefly, the policy is the Board of Finance meets annually after the first Monday of the year and on or before that last day of January in order to review the written report of the investments made by the Library during the previous year and to review the investment policy. Receipts are deposited in our designated depository the same day they are collected. As received, county tax draws are deposited immediately. The Endowment Investment account and the IMA account are invested in fixed income certificates of deposit and fixed income mutual funds that invest in U.S. government securities made up of United States Treasury notes and Government Agencies on the advice of Trust Officers from the Horizon Trust and Investment Management. The Library receives 67% of the interest earned from the Endowment Investment account and 100% of the interest earned from the IMA account. This money is deposited quarterly into an Endowment Earnings Fund, which is expended according to a budget set every year. The Library receives a complete report every month from the designated depository that holds both the Endowment and IMA Investment Accounts. These reports are reconciled monthly to the Library’s records. Motion was made by Dale Cooper and seconded by Doug Wickstrom to accept the Investment Policy as presented. All yea. No nay. Motion carried.
5. DESIGNATE DEPOSITORIES: It is recommended that the Library stay with the current depositories. Motion was made by Mike Wilkerson and seconded by Stasi Benning to stay with the current depositories of Horizon and Fifth Third Banks. All yea. No nay. Motion carried.
6. BOARD OF FINANCE ADJOURNMENT: Motion was made by Dale Cooper and Seconded by Stasi Benning to adjourn The Board of Finance meeting. All yea. No nay. Meeting adjourned at 2:09 PM.
I. RESUME MCPL REGULAR BOARD MEETING: The Michigan City Public Library Board of Trustees meeting was called to order again by Doug Wickstrom, President, at 2:10 PM.
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Motion was made by Don Montgomery and seconded by Rose Tejeda to approve the Minutes of the regular Board meeting of December 21, 2022, as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS:
A. The Statement of Receipts and Disbursements for the month ended December 31, 2022, shows an operating fund balance $751,123.12 and a total funds balance of $5,072,274.49. The operating fund receipts for December were $1,349,386.38 and the disbursements were $1,372,030.78.
On December 20, 2022, the Michigan City Public Library received from LaPorte County Auditor the December 2022 Settlement. The total receipts on December 20, 2022 were $1,309,288.13 and were broken out as follows: Property Tax $1,220,586.36, License Excise Tax $72,665.25, Financial Institution Tax $7,816.52 and CVET $8,220.00.
In December, 2022, the Library Operating Fund paid back borrowings of $1,100,000.00 to the Rainy Day Fund. December 31, 2022 Rainy Day Fund ending balance is $2,286,489.09.
The ending fund balance for the Operating Fund on December 31, 2022 was $751,123.72.
B. Approval of Bills: The revised list of warrants is increased by $77,263.07. Motion was made by Don Montgomery and seconded by Stasi Benning to approve the revised list of warrants of January 25, 2023 in the amount $195,219.98. All yea. No nay. Motion carried.
C. Cancellation of Outstanding Warrants: Pursuant to IC 5-11-10.5, the following check has been outstanding for more than two years and therefore shall be voided and the amount returned to the fund upon which is was originally drawn. Motion was made by Don Montgomery and seconded by Dr. Mark Jacobi to cancel outstanding check #46605 to Jacqueline Leach Hinson in the amount of $15.00 and returned to Operating – Lost Book Refunds. All yea. No nay. Motion
D. Other: No report.
V. CORRESPONDENCE: Mike Wilkerson announced The William W. Wagley Revocable Trust donated $200.00 to the Endowment Fund.
VI. OLD BUSINESS: No report.
VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes. Also, Don Glossinger informed the Board that Arctic Engineering has delivered the new boilers and should be getting started soon.
VIII. COMMITTEE REPORTS: President Doug Wickstrom appointed the same chairpersons and members as previously appointed. They are:
Building and Grounds: Don Montgomery, Chairperson and members are Mike Wilkerson, Rose Tejeda and the alternate member is Dale Cooper.
Budget and Finance: Mike Wilkerson, Chairperson and members are Don Montgomery, Stasi Benning and the alternate member is Rose Tejeda.
Policy and Procedures: Dr. Mark Jacobi, Chairperson and members are Dale Cooper, Mike Wilkerson and the alternate member is Don Montgomery.
Personnel: Dale Cooper, Chairperson and members are Dr. Mark Jacobi, Stasi Benning and the alternate member is Rose Tejeda.
The liaison to the Friends of the Library is Dale Cooper.
A. Building and Grounds Committee Update: No report
B. Budget and Finance Committee Update: No report.
C. Policy and Procedures Committee Update: No report.
D. Personnel Committee Update: No report.
E. Friends of the Michigan City Public Library – Liaison: The Collector’s Breakfast is scheduled for April 22nd.
IX. NEW BUSINESS: No report.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: Doug Wickstrom commented that the Library’s Holiday Party was very nice.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 P.M. Wednesday, February 22, 2023, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: This meeting adjourned at 2:19 P.M.
Download the February 22, 2023 minutes (PDF)
February 22, 2023
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, February 22, 2023 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
Dale Cooper, Member
Rose Tejeda, Member
Stasi Benning, Member
Dr. Mark Jacobi, Member
Those members absent:
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Samantha Royal, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller
II. PUBLIC COMMENTS: None.
III. MINUTES: Motion was made by Dr. Mark Jacobi and seconded by Stasi Benning to approve the minutes of the regular Board meeting of January 25, 2023. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending January 31, 2023 shows an operating fund balance of $1,039,594.30 and a total funds balance of $4,826,193.77.
The January 31, 2023 operating fund receipts were $1,150,603.23 and operating fund disbursements were $862,132.65.
On January 13, 2023 the Library received the Local Income Tax (LIT) distribution in the amount of $42,667.50 from the LaPorte County Auditor. This monthly amount is $6,649.00 or 18.5% more than 2022.
In January the Library Endowment Earnings Fund received Fourth Quarter 2022 dividends and interest of $11,143.27. The Endowment Investment Fund contributed $5,937.36 and the IMA Fund contributed $5,205.91.
In January 2023 the Library transferred $551,224.28 from the Operating Fund to the Rainy Day Fund.
2023 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $1,466.39. Motion was made by Rose Tejeda and seconded by Dale Cooper to approve the revised list of warrants of February 22, 2023 in the amount of $166,731.54. All yea. No nay. Motion carried.
C. OTHER: None.
V. CORRESPONDENCE: Will be filed with these minutes.
VI. OLD BUSINESS: None.
VII. DIRECTOR’S REPORT: The monthly Director’s report was submitted in the Board packet and will be filed with these minutes.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: No report
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
IX. NEW BUSINESS: Dave Fink showed the Board video footage of the Library taken by Don Varda.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, March 22, 2023, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Stasi Benning and seconded by Rose Tejeda to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:13 p.m.
Download the March 22, 2023 meeting minutes (PDF)
March 22, 2023
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, March 22, 2023 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Those members absent:
Dale Cooper, Member
Rose Tejeda, Member
Dr. Mark Jacobi, Member
Others in attendance:
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Samantha Royal, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller
II. PUBLIC COMMENTS: None.
III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the minutes of the regular Board meeting of February 22, 2023. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending February 28, 2023 shows an operating fund balance of $797,884.33 and a total funds balance of $4,560,650.87.
The February 28, 2023 operating fund receipts were $47,631.29 and operating fund disbursements were $289,341.26.
2023 Money owed to the Library Rainy Day Fund:
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $8,886.53. Motion was made by Don Montgomery and seconded by Stasi Benning to approve the revised list of warrants of March 22, 2023 in the amount of $143,307.49. All yea. No nay. Motion carried.
C. OTHER: None.
V. CORRESPONDENCE: Will be filed with these minutes.
VI. OLD BUSINESS: None.
VII. DIRECTOR’S REPORT: The monthly Director’s report was submitted in the Board packet and will be filed with these minutes.
Doug Wickstrom commented that it is nice that the staff is trained in CPR and use of the AED. He also asked how taxes were coming along. Robin said things are running smoothly and the returns filed have already surpassed previous years.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: Andy gave an update on the Courtyard Heaters Project.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: Robin reminded the Board of the Friends Collector’s breakfast on April 22, 2023 at 9:00 a.m.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
IX. NEW BUSINESS: None.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, April 26, 2023, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Stasi Benning and seconded by Don Montgomery to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:06 p.m.
Download the April 26, 2023 minutes (PDF)
April 26, 2023
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, April 26, 2023 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Rose Tejeda, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Those members absent: Stasi Benning, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Samantha Royal, Treasurer
Tamara Ansell, Assist. Controller
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
II. PUBLIC COMMENTS: None.
A. Introduction of New Employees: Lori Richardson introduced Dustin Rhodes and Paige Lacey from the Youth Services Department, Kayla Weiss introduced Jim McKervey from the Circulation Department and Brandon Jones introduced Philo Herrold from the Maintenance Department.
III. MINUTES: Motion was made by Don Montgomery and seconded by Rose Tejeda to approve the minutes of the regular Board meeting of March 22, 2023. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending March 31, 2023 shows an operating fund balance of $609,160.68 and a total funds balance of $4,366,764.06.
The March 31, 2023 operating fund receipts were $48,951.29 and operating fund disbursements were $237,674.94.
In March the Library Endowment Earnings Fund received first quarter 2023 dividends and interest of $3,913.03 from the IMA Fund. The dividends and interest from the Endowment Investment Fund was in the amount of $3,282.69 but not deposited into the Endowment Earnings Fund until April 5th. The total first quarter 2023 dividends and interest are $7,195.72.
2023 Money owed to the Library Rainy Day Fund:
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $11,033.22. Motion was made by Don Montgomery and seconded by Dale Cooper to approve the revised list of warrants of April 26, 2023 in the amount of $324,342.81. All yea. No nay. Motion carried.
C. OTHER: None.
V. CORRESPONDENCE: Will be filed with these minutes.
VI. OLD BUSINESS: None.
VII. DIRECTOR’S REPORT: The monthly Director’s report was submitted in the Board packet and will be filed with these minutes.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper reported the Collector’s Breakfast went very well and the Friends of the Library are collecting and sorting books for their book sale at the Visitor’s Center.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: The Personnel Committee met prior to this meeting to discuss employee reclassification. Motion was made by Dale Cooper and seconded by Dr. Mark Jacobi to reclassify Sydney Ledsome’s position from part-time Librarian IV to full time Librarian III at the rate of $20.00 per hour effective Sunday, April 30, 2023. All yea. No nay. Motion carried.
IX. NEW BUSINESS: Motion was made by Don Montgomery and seconded by Mike Wilkerson to close the Library until 10:00 a.m. Tuesday, May 16th for the Annual Employee Appreciation Breakfast. All yea. No nay. Motion carried.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: Rose Tejeda commented on how nice the Volunteer Luncheon was.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, May 24, 2023, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Rose Tejeda and seconded by Dr. Mark Jacobi to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:08 p.m.
Download the May 24, 2023 minutes (PDF)
May 24, 2023
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Don Montgomery, Vice President, on Wednesday, May 24, 2023 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Rose Tejeda, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Those members absent: Doug Wickstrom, President
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Samantha Royal, Treasurer
Kurt Earnst, Legal Counsel
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
II. PUBLIC COMMENTS: None.
III. MINUTES: Motion was made by Stasi Benning and seconded by Dr. Mark Jacobi to approve the minutes of the regular Board meeting of April 26, 2023. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending April 30, 2023 shows an operating fund balance of $374,990.04 and a total funds balance of $3,975,103.81.
The April 30, 2023 operating fund receipts were $47,738.03 and operating fund disbursements were $281,908.67.
On April 28, 2023, the Michigan City Public Library received $6,303.00 from the Unity Foundation of LaPorte County, $5,480.00 from the MCPL Endowment Fund, $558.00 from the Library Services for the Disabled Fund and $265.00 from the Donald Zalac M.D. Library Fund. The total of $6,303.00 was deposited into the Endowment Earnings Fund.
2023 Money owed to the Library Rainy Day Fund:
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $5,780.16. Motion was made by Rose Tejeda and seconded by Stasi Benning to approve the revised list of warrants of May 24, 2023 in the amount of $187,030.68. All yea. No nay. Motion carried.
C. OTHER: None.
V. CORRESPONDENCE: Will be filed with these minutes.
VI. OLD BUSINESS: None.
VII. DIRECTOR’S REPORT: The monthly Director’s report was submitted in the Board packet and will be filed with these minutes. Also, Andy Smith reported the Lighting Project is done and gave an update on the Boiler Project. Don informed the Board that information on the Roofing Project will be coming in the near future.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper reported the Friends of the Library will be starting their book sale on June 13th at the Visitor’s Center.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
IX. NEW BUSINESS: None
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: Rose Tejeda commented on how nice Robin Kohn sounded on the radio promoting the Library.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, June 28, 2023, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Dale Cooper and seconded by Stasi Benning to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:06 p.m.
Download the June 28, 2023 minutes (PDF)
June 28, 2023
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, June 28, 2023 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Rose Tejeda, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Those members absent: Stasi Benning, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Samantha Royal, Treasurer
Tamara Ansell, Assist. Treasurer
Dave Fink, Videographer
Margaret Whitaker, Recording Secretary
II. PUBLIC COMMENTS: None.
III. MINUTES: Motion was made by Don Montgomery and seconded by Dr. Mark Jacobi to approve the minutes of the regular Board meeting of May 24, 2023. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending May 31, 2023 shows an operating fund balance of $196,267.41 and a total funds balance of $3,703,611.10.
The May 31, 2023 operating fund receipts were $47,500.13 and operating fund disbursements were $226,222.76.
On June 2nd and June 15th, the Michigan City Public Library received the first draw of 2023 from the LaPorte County Auditor’s Office in the amount of $1,793,322.23.
2023 Money owed to the Library Rainy Day Fund:
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $3,342.64. Motion was made by Don Montgomery and seconded by Rose Tejeda to approve the revised list of warrants of June 28, 2023 in the amount of $115,433.33. All yea. No nay. Motion carried.
C. OTHER: None.
V. CORRESPONDENCE: Will be filed with these minutes.
VI. OLD BUSINESS: None.
VII. DIRECTOR’S REPORT: The monthly Director’s report was submitted in the Board packet and will be filed with these minutes. Also, Don Glossinger shared with the Board information he had learned regarding the stained glass from the old library building.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper reported the Friends of the Library book sale went very well. The leftover books were donated to a company that in turn, donates the used books to homeless shelters.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
IX. NEW BUSINESS: Don Glossinger reported information is still being put together for the Roofing Project and also gave a brief update on the Courtyard Heating Project.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, July 26, 2023, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Rose Tejeda and seconded by Don Montgomery to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:12 p.m.
Download the July 26, 2023 minutes (PDF)
July 26, 2023
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, July 26, 2023 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Those members absent: Rose Tejeda, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Samantha Royal, Treasurer
Tamara Ansell, Assist. Treasurer
Dave Fink, Videographer
Margaret Whitaker, Recording Secretary
II. PUBLIC COMMENTS: None.
III. MINUTES: Motion was made by Don Montgomery and seconded by Dale Cooper to approve the minutes of the regular Board meeting of June 28, 2023. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending June 30, 2023 shows an operating fund balance of $1,798,221.99 and a total funds balance of $5,269,363.56.
The June 30, 2023 operating fund receipts were $1,872,884.22 and operating fund disbursements were $270,929.64.
Samantha Royal presented to the Board the proposed 2024 Budget Dates Schedule. It will be presented and discussed in a virtual workshop with Anna Culy, DLGF Representative, on Tuesday, August 1st at 10:00 a.m.
2023 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $8,309.87. Motion was made by Don Montgomery and seconded by Stasi Benning to approve the revised list of warrants of July 26, 2023 in the amount of $235,265.84. All yea. No nay. Motion carried.
C. OTHER: None.
V. CORRESPONDENCE: None.
VI. OLD BUSINESS: None.
VII. DIRECTOR’S REPORT: The monthly Director’s report was submitted in the Board packet and will be filed with these minutes. Also, Andy Smith gave an update on the Courtyard Heaters stating they are working beautifully.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: Chairperson, Don Montgomery reported that a meeting will be scheduled for Wednesday, August 16th at 2:00 p.m. to discuss the upcoming Roofing Project.
B. Budget and Finance Committee Update: Chairperson, Mike Wilkerson reported that a meeting will be scheduled for Wednesday, August 23rd at 1:30 p.m. to discuss the 2024 budget.
C. Friends of the Michigan City Public Library Update – Liaison: No report.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
IX. NEW BUSINESS: None.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, August 23, 2023, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Stasi Benning to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:09 p.m.
Download the August 23, 2023 minutes (PDF)
August 23, 2023
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, August 23, 2023 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Rose Tejeda, Member
Dr. Mark Jacobi, Member
Dale Cooper, Membe
Those members absent: Stasi Benning, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Samantha Royal, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Motion was made by Don Montgomery and seconded by Dale Cooper to approve the minutes of the regular Board meeting of July 26, 2023. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending July 31, 2023 shows an operating fund balance of $1,561,997.92 and a total funds balance of $4,959,587.11.
The July 31, 2023 operating fund receipts were $48,124.17 and operating fund disbursements were $284,348.24.
Samantha Royal reported the following:
The Budget & Finance Committee met at 1:30 PM on Wednesday August 23, 2023 with the Library Administration to discuss the 2024 Budget for the Operating and Rainy Day Funds. The 2024 Budget was included in the packet for review before the 2:00 PM August 23, 2023 Board meeting.
The public hearing of the Library’s 2024 Budget will take place at a special Board meeting on September 13, 2023 at 9:30 AM in the Michigan City Public Library meeting room. This special Board meeting will be announced to the public on the DLGF Gateway web site via form No. 3 Notice to Taxpayers. Form No. 3 will be submitted to the Gateway web site on August 23, 2023 after the Board meeting.
The Library Board will adopt the 2024 Budget at the September 27, 2023 meeting. After adoption, the final 2024 Budget will be submitted into the DLGF Gateway web site.
2022 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $8,189.85. Motion was made by Don Montgomery and seconded by Rose Tejeda to approve the revised list of warrants of August 23, 2023 in the amount of $87,531.27. All yea. No nay. Motion carried.
V. CORRESPONDENCE: Mike Wilkerson announced the numerous donations to the Writing Out Loud program. The list will be filed with these minutes.
VI. OLD BUSINESS: None.
VII. DIRECTOR’S REPORT: The monthly Director’s report was submitted in the Board packet and will be filed with these minutes.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: The Building and Grounds Committee met at 2:00 p.m. on August 16, 2023 to discuss the Roof Replacement Project. It was decided more time was needed for planning the project and is anticipating to start in 2025.
B. Budget and Finance Committee Update: The Budget and Finance Committee met at 1:30 p.m. on August 23, 2023 to review the 2024 Budget and Gateway Form No. 3. A motion was made as follows:
Motion was made by Don Montgomery and seconded by Dale Cooper to schedule a public hearing on September 13, 2023 at 9:30 a.m., in the Library’s Meeting Room to answer any questions the public may have regarding the Library’s 2024 Budget. All yea. No nay. Motion carried.
C. Friends of the Michigan City Public Library Update – Liaison: No report.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
IX. NEW BUSINESS: None.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, September 27, 2023 in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Dale Cooper and seconded by Don Montgomery to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:10 p.m.
Download the minutes of the Special Board Meeting for Public Hearing of 2024 Budget (PDF)
September 13, 2023
MINUTES OF THE SPECIAL BOARD MEETING
FOR PUBLIC HEARING OF 2024 BUDGET
1. CALL TO ORDER: The Michigan City Public Library Board of Trustees Special Meeting was called to order by Don Montgomery, Vice President, on Wednesday, September 13, 2023, at 9:30 A.M. This Special Meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance:
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Rose Tejeda, Member
Those members absent:
Doug Wickstrom, President
Dr. Mark Jacobi, Member
Dale Cooper, Member
Others in attendance:
Andrew Smith, Assist. Director
Samantha Royal, Treasurer
Margaret Whitaker, Rec. Secretary
2. PUBLIC HEARING: A quorum of the Library Board exists for this Public Hearing for the proposed 2024 budget of the Michigan City Public Library. No one from the public is in attendance. The proper advertising procedures were followed by submitting Budget Form 3, Notice to Taxpayers, in the Indiana Gateway website that the hearing will be held on today’s date and time, September 13, 2023, at 9:30 A.M.
3. ADJOURNMENT: Motion was made by Stasi Benning and seconded by Rose Tejeda to adjourn this meeting. All yea. No nay. Motion carried. This Special Board Meeting for the Public Hearing of the 2024 Budget adjourned at 9:31 A.M.
Download the September 25, 2023 meeting minutes (PDF)
September 25, 2023
MINUTES OF THE REGULAR MEETING SEPTEMBER 25, 2023
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Monday, September 25, 2023, at 2:00 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Dale Cooper, Member
Those members absent:
Rose Tejeda, Member
Stasi Benning, Member
Dr. Mark Jacobi, Member (Resigned September 11, 2023)
Others in attendance:
Andrew Smith, Assist. Director
Samantha Royal, Treasurer
Kurt Earnst, Legal Counsel
Tamara Ansell, Assist. Controller
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Motion was made by Don Montgomery and seconded by Dale Cooper to approve the minutes of the Regular Board Meeting of August 23, 2023. All yea. No nay. Motion carried.
Motion was made by Don Montgomery and seconded by Dale Cooper to approve the minutes of the Special Meeting for Public Hearing of the 2024 Budget, September 13, 2023. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending August 31, 2023, shows an Operating Fund Balance of $1,403,139.91 and a total Funds Balance of $4,797,304.92.
The August 31, 2023 Operating Fund Receipts were $48,564.71 and Operating Fund Disbursements were $207,422.72.
Samantha Royal reported the following:
The adoption of the 2024 Budget is on the agenda this month. This 2024 Budget is a non-binding budget that stayed under the Indiana State mandated 4.0% growth factor. Gateway schedules 4 and 4B are included in the financial packet. After the 2024 Budget is adopted and the Board signs schedule 4, we will submit all budget schedules to the State of Indiana, the DLGF and the Laporte County Auditor’s office via the Indiana Gateway website.
2023 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $12,200.38. Motion was made by Don Montgomery and seconded by Dale Cooper to approve the revised list of warrants of September 25, 2023 in the amount of $81,242.35. All yea. No nay. Motion carried.
C. ADOPT 2024 BUDGET: Samantha Royal read the resolution for appropriations and tax rates. Be it ordained/resolved by the Michigan City Public Library Board of Trustees that for the expenses of Michigan City Public Library for the year ending December 31, 2024 the sums herein specified are hereby appropriated and ordered set apart out of the several funds herein named for the purposes herein specified, subject to the laws governing the same. Such sums herein appropriated shall be held to include all expenditures authorized to be made during the year, unless otherwise expressly stipulated and provided for by law. In addition, for the purposes of raising revenue to meet the necessary expenses of Michigan City Public Library, the property tax levies and property tax rates as herein specified are included herein. Budget Form 4-B for all funds must be completed and submitted in the manner prescribed by the Department of Local Government Finance. Total Budget is $4,645,649, Adopted Tax Levy is $4,310,120 and Adopted Tax Rate is 0.2402. Motion was made by Don Montgomery and seconded by Dale Cooper to adopt the 2024 Library Budget as presented. All yea. No nay. Motion carried.
D. RESOLUTION TO REDUCE THE OPERATING FUND: Resolution to reduce operating fund appropriation July – December 2023.
Motion was made by Don Montgomery and seconded by Mike Wilkerson as follows: WHEREAS, the Board of Trustees of the Michigan City Public Library finds that it is necessary to reduce the 2023 OPERATING FUND July through December Current Year Appropriation Balance found on Line 7 of the DLGF Current Year Financial Worksheet.
NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Michigan City Public Library resolves to reduce OPERATING FUND July – December 2023 Current Year Appropriation Balance in the following amounts:
Operating Fund Line 7. Appropriation Line 8. Reduction July Line 9. Estimated
Balance July-Dec. 2023 through Dec. 2023 Current Year Exp.
July-Dec. 2023
Current Year 2023
Financial Worksheet $2,599,885 ($679,885) $1,920,000
DULY ADOPTED by the Board of Trustees of the Michigan City Public Library at its regular meeting held on the 25th day of September 2023, at which meeting a quorum was present.
All yea. No nay. Motion carried.
V. CORRESPONDENCE: Mike Wilkerson announced the numerous donations made to the Library. The list will be filed with these minutes.
VI. OLD BUSINESS: None.
VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: Mike Wilkerson reported that a Public Hearing was held to answer questions the public may have regarding the 2024 Budget. No one from the public was in attendance.
C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper reported that the Giveback that was held at Galveston Steakhouse had a great turn out.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
IX. NEW BUSINESS – EXECUTIVE SESSION REPORT: None.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, October 25, 2023, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by Doug Wickstrom to adjourn the meeting. All yea. No nay. Meeting adjourned at 2:12 p.m.
Download the October 25, 2023, minutes (PDF)
October 25, 2023
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, October 25, 2023 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Rose Tejeda, Member
Dale Cooper, Member
Those members absent: None.
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Samantha Royal, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller
II. PUBLIC COMMENTS: NIPSCO presented the Library with a check for $6,294.18 as a rebate due to the energy savings from the Lighting Project.
III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the minutes of the regular Board meeting of September 25, 2023. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending September 30, 2023 shows an operating fund balance of $1,266,052.53 and a total funds balance of $4,637,418.97.
The September 30, 2023 operating fund receipts were $55,420.74 and operating fund disbursements were $192,508.12.
Our current forecasted 2023 end of year Operating Fund cash balance is $592,792.
2022 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000
B. APPROVAL OF BILLS: The revised list of warrants was increased by $60,571.46. Motion was made by Don Montgomery and seconded by Rose Tejeda to approve the revised list of warrants of October 25, 2023 in the amount of $152,262.65. All yea. No nay. Motion carried.
C. RESOLUTION TO REDUCE THE OPERATING FUND: Resolution to reduce operating fund appropriation July – December 2023.
Motion was made by Stasi Benning and seconded by Dale Cooper as follows: WHEREAS, the Board of Trustees of the Michigan City Public Library finds that it is necessary to reduce the 2023 OPERATING FUND July through December Current Year Appropriation Balance found on Line 7 of the DLGF Current Year Financial Worksheet.
NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Michigan City Public Library resolves to reduce OPERATING FUND July – December 2023 Current Year Appropriation Balance in the following amounts:
Operating Fund Line 7. Appropriation Line 8. Reduction July Line 9. Estimated
Balance July-Dec. 2023 through Dec. 2023 Current Year Exp.
July-Dec. 2023
Current Year 2023
Financial Worksheet $2,599,885 ($699,885) $1,900,000
DULY ADOPTED by the Board of Trustees of the Michigan City Public Library at its regular meeting held on the 25th day of October 2023, at which meeting a quorum was present.
All yea. No nay. Motion carried.
V. CORRESPONDENCE: None.
VI. OLD BUSINESS: None.
VII. DIRECTOR’S REPORT: The monthly Director’s report was submitted in the Board packet and will be filed with these minutes.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: No report.
D. Policy and Procedures Committee Update: Due to the resignation of Dr. Mark Jacobi, Stasi Benning was appointed as Committee Chairperson.
E. Personnel Committee Update: No report.
IX. NEW BUSINESS: Motion was made by Don Montgomery and seconded by Rose Tejeda to approve the Board of Trustees meeting dates and times for 2024 as presented. All aye. No nay. Motion carried.
Motion was made by Stasi Benning and seconded by Rose Tejeda to approve the Library holiday closings and comp time holidays for 2024 as presented. All aye. No nay. Motion carried.
Motion was made by Mike Wilkerson and seconded by Stasi Benning to discontinue our contract with Unique Management Services and no longer refer Patrons to collections. All aye. No nay. Motion carried.
An Executive Session was held before this meeting on Wednesday, October 25, 2023 to discuss a personnel issue. A motion was made as follows:
Motion was made by Don Montgomery and seconded by Dale Cooper to give the Director authority to offer severance agreements. All aye. No nay. Motion carried.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, November 15, 2023, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Don Montgomery to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:19 p.m.
Download the November 15, 2023, minutes (PDF)
November 15, 2023
MINUTES OF THE MEETING
1. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, November 15, 2023 at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Rose Tejeda, Member
Matt Kubik, Member
Those members absent:
Dale Cooper, Member
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Samantha Royal, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller
2. OATH OF OFFICE: Mr. Kurt Earnst, Legal Counsel, presided over the Oath of Office taken by Matt Kubik who was appointed by the County Commissioners. He was welcomed by the Library Board.
I. RESUME MCPL REGULAR BOARD MEETING:
II. PUBLIC COMMENTS: Troy Olivera, Maintenance Supervisor, introduced new employee Matt Breslin to the Board.
III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the Minutes of the regular Board meeting of October 25, 2023 as presented. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending October 31, 2023 shows an operating fund balance of $1,090,449.08 and a total funds balance of $4,407,879.67.
The October 31, 2023 operating fund receipts were $49,188.78 and operating fund disbursements were $224,792.23.
Samantha Royal reported the following:
This month the Library will transfer $3,882.30 from the Endowment Trust Fund to the Endowment Investment Fund.
Our current forecasted 2023 end of year Operating Fund cash balance is $621,000.
2023 money owed to the Library Rainy Day Fund is $1,100,000.
B. APPROVAL OF BILLS: The revised list of warrants is increased by $26,819.02. Motion was made by Don Montgomery and seconded by Rose Tejeda to approve the revised list of warrants of November 15, 2023 in the amount of $94,457.35. All yea. No nay. Motion carried.
C. OTHER: Resolution for Organizational and Entity Accounts. This resolution gives Don Glossinger and Samantha Royal the authority to act on behalf of the Board as it pertains to our investment accounts at Horizon Bank. The specific actions with which we have authority are listed in the resolution that was included in the packet (the resolution will be filed with these minutes). Motion was made by Don Montgomery and seconded by Stasi Benning to accept the Resolution for Organizational and Entity Accounts as presented. All yea. No nay. Motion carried.
V. CORRESPONDENCE: Mike Wilkerson reported a donation of $25.00 was made to the Endowment Fund by Rose Marie Krueger.
VI. OLD BUSINESS: No Report.
VII. DIRECTOR’S REPORT: The monthly Director’s Report was submitted in the Board packet and will be filed with these minutes. Don Glossinger also thanked Andy Smith and Samantha Royal for taking care of business while he was out caring for his wife.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: No report
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update: No report
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: The Personnel Committee met at 1:30 on November 15, 2023 to consider salary adjustments for the Library employees. Motions were made as follows:
Motion was made by Stasi Benning and seconded by Rose Tejeda to authorize a raise to $40.00 an hour for active duty Security Officers effective November 12, 2023 to be paid December 1, 2023. All yea. No nay. Motion carried.
Motion was made by Stasi Benning and seconded by Rose Tejeda to accept Administration’s updated Employee Salary Ranges effective November 12, 2023. All yea. No nay. Motion carried.
Motion was made by Stasi Benning and seconded by Don Montgomery to authorize a 4% raise for all employees except for any employee whose updated wage based on the new salary schedule is greater than a 4% increase. This raise is effective November 12, 2023 and to be paid December 1, 2023. All yea. No nay. Motion carried.
F. Nominating Committee: Board President, Doug Wickstrom appointed Dale Cooper, Stasi Benning and Mike Wilkerson as members of the committee to select officers for next year.
IX. NEW BUSINESS: Board of Trustees Bylaws are to be reviewed annually. Renewal of the Bylaws will be put on the agenda for the December 20, 2023 Regular Board Meeting.
X. PUBLIC COMMENTS: No comments.
XI. BOARD COMMENTS: No comments.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, December 20, 2023 in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Matt Kubik to adjourn this meeting. Meeting adjourned at 2:14 PM.
Download the December 20, 2023, meeting minutes (PDF)
December 20, 2023
MINUTES OF THE MEETING
I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, December 20, 2023, at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.
Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Dale Cooper, Member
Matt Kubik, Member
Those members absent: Rose Tejeda
Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Kurt Earnst, Legal Counsel
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assistant Controller
Samantha Royal, Treasurer/Controller
Robin Kohn, Public Relations
II. PUBLIC COMMENTS: No comments.
III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the minutes of the Regular Board Meeting of November 15, 2023. All yea. No nay. Motion carried.
IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending November 30, 2023, shows an operating fund balance of $878,181.82 and a total funds balance of $4,218,338.35.
The November 30, 2023 operating fund receipts were $48,322.48 and operating fund disbursements were $260,589.74.
2023 Money owed to the Library Rainy Day Fund: $0
($1,100,000 was transferred on 12/15/2023 from the Operating Fund back to the Rainy Day Fund.)
B. APPROVAL OF BILLS: The revised list of warrants was increased by $61,040.62. Motion was made by Don Montgomery and seconded by Dale Cooper to approve the revised list of warrants of December 20, 2023, in the amount of $111,786.61. All yea. No nay. Motion carried.
C. ENCUMBRANCES: WHEREAS, It has been determined that it is now necessary to encumber appropriations from the Operating Fund for items which have purchase orders having not yet been delivered and services which have yet to be met to further the projects of Michigan City Public Library during 2024; Now, therefore be it resolved by the Library Board of the Michigan City Public Library, LaPorte County, Indiana, that the following appropriations hereby be encumbered from the 2023 budget for the Operating Fund and ordered set apart out of that fund herein named and for the purposes herein specified, subject to the laws governing the same. Motion was made by Don Montgomery and seconded by Stasi Benning to encumber $169,072.95. All yea. No nay. Motion carried.
D. LINE TRANSFERS: Resolution to transfer funds within the Library Operating Fund is as follows: Whereas, it has been shown that certain existing appropriations in the Library Operating Fund now need to be transferred from one line to another. We, the Library Board of Michigan City Public Library, LaPorte County, Indiana, do resolve that the following transfers be made within the Library Operating Fund: Motion was made by Don Montgomery and seconded by Mike Wilkerson to transfer from:
Line 1. Personal Services 15,000
15,000
Transfer to:
Line 3.-32 Communication & Transportation 5,000
Line 3.-34 Insurance 5,000
Line 3.-39 Other Miscellaneous Charges 5,000
15,000
All yea. No nay. Motion carried.
E. RAINY DAY FUND TRANSFER TO OPERATING FUND: Motion was made by Don Montgomery and seconded by Mike Wilkerson to approve the following resolution: Whereas, the Michigan City Public Library Board has been delayed in receiving various forms of revenue from LaPorte County and the State of Indiana, the Michigan City Public Library Board authorizes the Michigan City Public Library Treasurer to make a transfer of funds from the Rainy Day Fund on January 2, 2024. Be it resolved, by the Board of Trustees of the Michigan City Public Library, Michigan City, LaPorte County, Indiana, to authorize a transfer of $1,100,000 from Rainy Day Fund to the Library Operating Fund. This total transfer of $1,100,000 to be repaid at such time our 2023 pay 2024 Property Tax Draw is received in December of 2024. All yea. No nay. Motion carried.
F. NON-RESIDENT FEE: Motion was made by Don Montgomery and seconded by Mike Wilkerson to approve the following resolution: WHEREAS, IC 36-12-2-25(c) requires that an individual nonresident fee be established for a local library card; and WHEREAS, the minimum fee that the board may set under the statute is the greater of the following: (1) The library district’s operating fund expenditure per capita in the most recent year for which that information is available in the Indiana state library’s annual “Statistics of Indiana Libraries” or (2) Twenty-five dollars ($25). NOW THEREFORE BE IT RESOLVED, that the nonresident fee is hereby set at ($93.00) for an individual nonresident card; and BE IT FURTHER RESOLVED, that this fee will remain in effect until such time that the library board passes a new nonresident fee resolution. DULY ADOPTED by the Board of Trustees of the Michigan City Public Library at its regular meeting held on the 20th day of December, 2023, at which meeting a quorum was present. All aye. No nay. Motion carried.
A. DISCRETIONARY BUDGET FOR 2024: This discretionary budget helps to do extra services and programs for the community. This budget includes Endowment Earnings/IMA, Friends of the Library, Unity Fund and Directed Gifts for a total amount of $38,000.00. Motion was made by Don Montgomery and seconded by Dale Cooper to approve this budget as presented. All yea. No nay. Motion carried.
G. OTHER:
1. Samantha Royal reported that the Library received Form 1782 Notice for Budget Year 2024 from the DLGF on December 12, 2023. All numbers submitted for the 2024 Budget were accepted by the DLGF. Form 1782 Notice for Budget Year 2024 was signed and returned to the DLGF with no changes requested on December 15, 2023.
2. On December 6 and 14, 2023 the Michigan City Public Library received from the LaPorte County Auditor the December 2023 Settlement. The total receipts on December 6 and 14, 2023 were $1,450,235.54 and were broken down as follows: Property Tax $1,363,128.16; License Excise Tax $70,844.44; Financial Institution Tax $7,721.94 and CVET $8,541.00.
V. CORRESPONDENCE: Mike Wilkerson announced that Connie G. Warry donated $25.00 to the Endowment Fund in memory of Peggy Koegler.
VI. OLD BUSINESS: Approval of Board of Trustees Bylaws. Motion was made by Matt Kubik and seconded by Dale Cooper to approve the Board of Trustees Bylaws as presented. All yea. No nay. Motion carried.
VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.
VIII. COMMITTEE REPORTS:
A. Building and Grounds Committee Update: The Building and Grounds Committee met on Wednesday, December 13, 2023 to discuss the Roofing Project. A motion was made by Don Montgomery and seconded by Mike Wilkerson as follows: To move forward with the new roofing project and to accept Product Architecture’s proposal for the preliminary work. All yea. No nay. Motion Carried.
B. Budget and Finance Committee Update: No report.
C. Friends of the Michigan City Public Library Update – Liaison: No report.
D. Policy and Procedures Committee Update: No report.
E. Personnel Committee Update: No report.
F. Nominating Committee Update: Mike Wilkerson reported the new officers for next year.
Mike Wilkerson – President
Dale Cooper – Vice-President
Stasi Benning – Secretary
Samantha Royal – Treasurer
A show of hands vote was made to accept the new officers of the Michigan City Public Library Board of Trustees for 2024. All yea. No Nay. Officers accepted.
IX. NEW BUSINESS: None.
X. PUBLIC COMMENTS: None.
XI. BOARD COMMENTS: None.
XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, January 24, 2024 in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.
XIII. ADJOURNMENT: Motion was made by Don Montgomery to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:20 p.m.