2022 Meeting Minutes

Download the January 26, 2022 minutes (PDF)

January 26, 2022

MINUTES OF THE MEETING

1. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, January 26, 2022, at 2:15 P.M. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice-President
Mike Wilkerson, Secretary
Stasi Benning, Member
Rose Tejeda, Incoming Member

Those members absent:
Dale Cooper, Member
Mark Jacobi, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Asst. Director
Samantha Royal, Treasurer
Edward Claussen, Treasurer
Robin Kohn, Public Relations
Tamara Ansel, Asst. Controller
Margaret Whitaker, Rec. Secretary

2. OATH OF OFFICE: There was no Oath of Office due to the fact that the Board has not yet received Certificates of Appointment for Stasi Benning and Rose Tejeda.

3. ADJOURNMENT: The Regular Meeting was adjourned at 2:15 P.M.

1. CALL TO ORDER: The Board of Finance meeting was called to order by Doug Wickstrom, President, at 2:16 P.M.

2. ELECT PRESIDENT AND SECRETARY: It was agreed by the Board members that Don Montgomery will preside as President and Mike Wilkerson will preside as Secretary for the Board of Finance. All yea. No nay. All agreed.

3. REPORT ON 2020 INVESTMENTS: Samantha Royal reported on the Library’s monies and fund accounts. The total monies on deposit at December 31, 2021, is $4,793,071.79. The Library’s General Checking Account and the Credit Card Account at Horizon Bank has a balance of $2,887,927.78. Fifth Third Bank, our 2nd depository account, has a balance of $35,149.91. Horizon Trust, where our Endowment Investments are held, has a total on deposit of $1,370,503.07. The Michigan City Public Library Investment Management Account, also held at Horizon Trust, has a total on deposit at December 31, 2021, of $499,491.03.

4. SET INVESTMENT POLICY: There was one change from the Library’s Investment Policy from last year. Under “Petty Cash” the last line now reads “reimbursed as needed” instead of “reimbursed each month”. Briefly, the policy is the Board of Finance meets annually after the first Monday of the year and on or before that last day of January in order to review the written report of the investments made by the Library during the previous year and to review the investment policy. Receipts are deposited in our designated depository the same day they are collected. As received, county tax draws are deposited immediately. The Endowment Investment account and the IMA account are invested in fixed income certificates of deposit and fixed income mutual funds that invest in U.S. government securities made up of United States Treasury notes and Government Agencies on the advice of Trust Officers from the Horizon Trust and Investment Management. The Library receives 67% of the interest earned from the Endowment Investment account and 100% of the interest earned from the IMA account. This money is deposited quarterly into an Endowment Earnings Fund, which is expended according to a budget set every year. The Library receives a complete report every month from the designated depository that holds both the Endowment and IMA Investment Accounts. These reports are reconciled monthly to the Library’s records. Motion was made by Don Montgomery and seconded by Mike Wilkerson to accept the Investment Policy as presented. All yea. No nay. Motion carried.

5. DESIGNATE DEPOSITORIES: It is recommended that the Library stay with the current depositories. Motion was made by Don Montgomery and seconded by Stasi Benning to stay with the current depositories of Horizon and Fifth Third Banks. All yea. No nay. Motion carried.

6. BOARD OF FINANCE ADJOURNMENT: The Board of Finance meeting adjourned at 2:20 PM.

I. RESUME MCPL REGULAR BOARD MEETING: The Michigan City Public Library Board of Trustees meeting was called to order again by Doug Wickstrom, President, at 2:20 PM.

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the Minutes of the regular Board meeting of December 15, 2021, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. The Statement of Receipts and Disbursements for the month ended December 31, 2021, shows an operating fund balance $645,716.24 and a total funds balance of $4,793,071.79. The operating fund receipts for December were $1,329,893.60 and the disbursements were $1,440,221.88.

On December 17, 2021, the Michigan City Public Library received from LaPorte County Auditor the December 2021 Settlement. The total receipts on December 17, 2021 were $1,288,073.14 and were broken out as follows: Property Tax-$1,191,977.62, License Excise-Tax $77,894.46, Financial Institution Tax-$10,249.06 and CVET-$7,952.00.

In December, 2021, the Library Operating Fund paid back borrowings of $1,100,000.00 to the Rainy Day Fund. December 31, 2021 Rainy Day Fund ending balance is $2,042,367.89.

The ending fund balance for the Operating Fund on December 31, 2021 was $645,716.24.

B. Approval of Bills: The revised list of warrants is increased by $9,414.73. Motion was made by Don Montgomery and seconded by Stasi Benning to approve the revised list of warrants of January 26, 2022, in the amount $138,241.82. All yea. No nay. Motion carried.

C. Cancellation of Outstanding Warrants: There were no outstanding warrants.

D. Other: No report.

V. CORRESPONDENCE: Mike Wilkerson announced donations to the Endowment Fund. Ms. Sandra Mann donated $40.00 honoring her mother and father Charles and Theresa Novak.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes. Also, Don Glossinger thanked Chip Claussen for his 10 years of service and presented him with his 10 year pin. Chip will be retiring January 31, 2022.

VIII. COMMITTEE REPORTS: President Doug Wickstrom appointed the chairpersons and members as follows:

Building and Grounds: Don Montgomery, Chairperson and members are Mike Wilkerson, Rose Tejeda and the alternate member is Dale Cooper.

Budget and Finance: Mike Wilkerson, Chairperson and members are Don Montgomery, Stasi Benning and the alternate member is Rose Tejeda.

Policy and Procedures: Dr. Mark Jacobi, Chairperson and members are Dale Cooper, Mike Wilkerson and the alternate member is Don Montgomery.

Personnel: Dale Cooper, Chairperson and members are Dr. Mark Jacobi, Stasi Benning and the alternate member is Rose Tejeda.

The liaison to the Friends of the Library is Dale Cooper.

IX. NEW BUSINESS: Andy Smith informed the Board that he had a pre-bid walk through for the 2022 lighting project earlier in the day today.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 P.M. Wednesday, February 23, 2022, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: This meeting adjourned at 2:29 P.M.

Download the February 23, 2022 minutes (PDF)

February 23, 2022

MINUTES OF THE MEETING

1. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, February 23, 2022 at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Rose Tejeda, Member

Those members absent:
None

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Samantha Royal, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller

2. OATH OF OFFICE: Mr. Kurt Earnst, Legal Counsel, presided over the Oath of Office taken by Ms. Stasi Benning who was appointed by the School Board and Rose Tejeda who was appointed by the County Commissioners. Ms. Benning and Ms. Tejeda were welcomed by the Library Board.

I. RESUME MCPL REGULAR BOARD MEETING:

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the Minutes of the regular Board meeting of January 26, 2022 as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ended January 31, 2022 shows an operating fund balance of $903,440.31 and a total funds balance of $4,557,209.45.

The January 31, 2022 operating fund receipts were $1,139,438.29 and operating fund disbursements were $881,714.22.

On January 20, 2022 the Michigan City Public Library received the Local Income Tax (LIT) distribution in the amount of $36,018.50 from the LaPorte County Auditor. This monthly amount is $807.17 or 2.2% less than 2021.

On January 4, 2022 the Library Endowment Earnings Fund received fourth quarter 2021 dividends and interest of $7,010.41. The Endowment Investment Fund contributed $3,491.24 and the IMA Fund contributed $3,519.17.

In January 2022 the Library transferred $594,121.20 from the Operating Fund to the Rainy Day Fund.

Based on a resolution made in December 2021, the Library transferred back $29,600.00 from the Operating Fund to the Endowment Earnings Fund.

2022 money owed to the Library Rainy Day Fund is $1,100,000.

B. APPROVAL OF BILLS: The revised list of warrants is increased by $18,730.35. Motion was made by Don Montgomery and seconded by Mike Wilkerson to approve the revised list of warrants of February 23, 2022 in the amount of $172,678.58. All yea. No nay. Motion carried.

C. OTHER: No Report.

V. CORRESPONDENCE: No report.

VI. OLD BUSINESS: No Report

VII. DIRECTOR’S REPORT: February’s Director’s Report will be presented at the March 23, 2022 regular Board Meeting.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: The committee met earlier to discuss the 2022 Lighting Project. Motion was made by Don Montgomery and seconded by Dale Cooper as follows: To accept the bid from H&T Electrical Services for the 2022 LED interior lighting project and colored lighting in the vestibule area. All yea. No nay. Motion carried. The details of the project bid will be filed with these minutes.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update: No report

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: Dale Cooper discussed the Naomi Anderson project she and Rose Tejeda have been working on for the last two years. A sculpture in her honor has been placed in Westcott Park and Dale invited the Board to attend the ceremony at the sculpture on March 19, 2022 at 2:00 PM. President Doug Wickstrom thanked Dale and Rose for their work.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, March 23, 2022 in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Don Montgomery to adjourn this meeting. Meeting adjourned at 2:20 PM.

Download the March 23, 2022 minutes (PDF)

March 23, 2022

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, March 23, 2022 at 2:00 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Rose Tejeda, Member

Those members absent: None

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Samantha Royal, Treasurer
Dave Fink, Videographer
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by Dr. Mark Jacobi to approve the minutes of the regular Board meeting of February 23, 2022. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending February 28, 2022 shows an operating fund balance of $638,219.79 and a total funds balance of $4,289,683.69.

The February 28, 2022 operating fund receipts were $38,547.24 and operating fund disbursements were $303,767.76.

2022 Money owed to the Library Rainy Day Fund:

Rainy Day Fund $1,100,000

B. APPROVAL OF BILLS: The revised list of warrants was increased by $9,290.37. Motion was made by Don Montgomery and seconded by Stasi Benning to approve the revised list of warrants of March 23, 2022 in the amount of $144,456.02. All yea. No nay. Motion carried.

C. OTHER: None.

V. CORRESPONDENCE: None.

VI. OLD BUSINESS: None.

VII. DIRECTOR’S REPORT:

1. Don informed the Board that he and Andy had a meeting with H&T Electrical Services regarding the 2022 Lighting Project and have a signed agreement to proceed with ordering materials.

2. Due to the decrease in Covid-19 cases, as of April 1st, staff will no longer be required to wear masks inside the Library.

3. The monthly Director’s report was submitted in the Board packet and will be filed with these minutes.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper reported that the Friends are having an ongoing book sale at the La Porte County Visitors Bureau and are also having an upcoming Friends Collectors breakfast at St. John’s Fellowship Hall.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: The Committee met earlier to discuss the change of employee classification. Motion was made by Dale Cooper and seconded by Dr. Mark Jacobi to change Carmon Judge’s classification from Technical Services Data Entry and Processing Clerk I to Technical Services Cataloguer Specialist IV at $18.00 an hour effective March 20, 2022. All yea. No Nay. Motion carried.

IX. NEW BUSINESS: Samantha Royal, Controller, submitted a list of documents to be destroyed that she will send to Indiana Archives and Records Administration for their permission to destroy. Board approval is also needed. Motion was made by Don Montgomery and seconded by Stasi Benning to approve the list of documents to be sent to Indiana Archives and Records Administration. All yea. No nay. Motion carried.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: Dr. Mark Jacobi congratulated Dale Cooper and Rose Tejeda on how they represented the Board at the Naomi Anderson dedication.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, April 27, 2022, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by Dr. Mark Jacobi to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:09 PM.

Download the April 27, 2022 minutes (PDF)

April 27, 2022

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, April 27, 2022 at 2:00 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member

Those members absent: Rose Tejeda, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Samantha Royal, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the minutes of the regular Board meeting of March 23, 2022. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending March 31, 2022 shows an operating fund balance of $413,326.81 and a total funds balance of $4,043,417.79.

The March 31, 2022 operating fund receipts were $39,673.42 and operating fund disbursements were $264,566.40.

2022 Money owed to the Library Rainy Day Fund

Rainy Day Fund $1,100,000

B. APPROVAL OF BILLS: The revised list of warrants was increased by $4,895.49. Motion was made by Don Montgomery and seconded by Dale Cooper to approve the revised list of warrants of April 27, 2022 in the amount of $79,737.56. All yea. No nay. Motion carried.

C. OTHER: RAINY DAY FUND TRANSFER TO OPERATING FUND RESOLUTION

Whereas, the Michigan City Public Library Board is expecting a delay in receiving various forms of revenue from LaPorte County and the State of Indiana.

The Michigan City Public Library Board authorizes the Michigan City Public Library Treasurer to make a transfer of funds from the Rainy Day Fund on May 2, 2022.

Be it resolved, by the Board of Trustees of the Michigan City Public Library, Michigan City, LaPorte County, Indiana, to authorize a transfer of $850,000 from the Rainy Day Fund to the Library Operating Fund. This total transfer of $850,000 is to be repaid at such time our 2021 pay 2022 Property Tax Draw is received in December of 2022. Motion was made by Don Montgomery and seconded by Mike Wilkerson to approve the Rainy Day Fund Transfer to Operating Fund Resolution. All yea. No nay. Motion carried.

V. CORRESPONDENCE: Will be filed with these minutes.

VI. OLD BUSINESS: None.

VII. DIRECTOR’S REPORT: Don commented to the Board that he is very grateful for the tutoring program and that one of Jessica Hoffmaster’s adult students was offered a job at one of the mills in the area.

The monthly Director’s report was submitted in the Board packet and will be filed with these minutes.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper reported that the Friends met on April 20th. The Friends Collectors Breakfast had a very good turn out and she will have the amount of money raised at next month’s meeting. Dale also asked if there were any plans for the Library’s 125th anniversary. Robin Kohn said that there will be a celebration but does not have a definite plan yet.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update:

IX. NEW BUSINESS:

1. Motion was made to allow the JLG Vertical Lift to be sold on an online auction. Motion to approve the sale of the JLG Vertical Lift was made by Don Montgomery and seconded by Mike Wilkerson. All yea. No nay. Motion carried.

2. Motion was made to close the Library until 10:00 a.m., May 19th for the Employee Appreciation Breakfast. Motion to approve closing the Library until 10:00 a.m. on May 19th was made by Stasi Benning and seconded by Dale Cooper. All yea. No nay. Motion carried.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: Dale Cooper informed the Board that the Friends ongoing book sale at the La Porte County Visitors Bureau is going very well.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, May 25, 2022, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by Dale Cooper to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:11 PM.

Download the May 25, 2022, Minutes (PDF)

May 25, 2022

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, May 25, 2022 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member

Others in attendance:
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Samantha Royal, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller

Those members absent: Rose Tejeda, Member

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the minutes of the regular Board meeting of April 27, 2022. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending April 30, 2022 shows an operating fund balance of $248,195.39 and a total funds balance of $3,862,096.85.

The April 30, 2022 operating fund receipts were $38,855.31 and operating fund disbursements were $203,986.73.

On April 1, 2022 the Library Endowment Earnings Fund received first quarter 2022 dividends and interest of $7,329.06. The Endowment Investment Fund contributed $6,335.48 and the IMA Fund contributed $993.58.

On April 26, 2022 the Michigan City Public Library received $6,210.00 from the Unity Foundation of LaPorte County. The Michigan City Public Library Endowment Fund received $5,383.00, the Library Services for the Disabled Fund received $560.00 and the Donald Zalac M.D. Library Fund received $267.00. The total $6,210.00 was deposited into the Endowment Earnings Fund.

2022 Money owed to the Library Rainy Day Fund

Rainy Day Fund $1,950,000 (as of May 2022)

B. APPROVAL OF BILLS: The revised list of warrants was increased by $7,374.53. Motion was made by Don Montgomery and seconded by Dale Cooper to approve the revised list of warrants of May 25, 2022 in the amount of $95,995.22. All yea. No nay. Motion carried.

C. OTHER: None.

V. CORRESPONDENCE: Will be filed with these minutes.

VI. OLD BUSINESS: None.

VII. DIRECTOR’S REPORT: Andy Smith informed the Board that the lighting project will start on June 21st.

The monthly Director’s report was submitted in the Board packet and will be filed with these minutes.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update – Liaison: No report.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: None.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, June 22, 2022 in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by Dale Cooper to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:07 p.m.

Download the June 22, 2022 minutes (PDF)

June 22, 2022

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, June 22, 2022 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Samantha Royal, Treasurer
Dave Fink, Videographer
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller

Those members absent: Rose Tejeda, Member

II. PUBLIC COMMENTS: No public comments. Don Glossinger introduced Brandon Jones to the Board as the new Maintenance Supervisor.

III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the minutes of the regular Board meeting of May 25, 2022. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending May 31, 2022 shows an operating fund balance of $918,199.64 and a total funds balance of $3,685,762.89.

The May 31, 2022 operating fund receipts were $888,735.73 and operating fund disbursements were $218,731.48.

As of Friday, June 17, 2022 the Library has not received the first half of the General Property Tax, License Excise Tax, Commercial Vehicle Excise Tax or the Financial Institution Tax from the LaPorte County Auditor’s Office.

2022 Money owed to the Library Rainy Day Fund

Rainy Day Fund $1,950,000

B. APPROVAL OF BILLS: The revised list of warrants was increased by $40,566.93. Motion was made by Don Montgomery and seconded by Dale Cooper to approve the revised list of warrants of June 22, 2022 in the amount of $156,144.21. All yea. No nay. Motion carried.

C. OTHER: None.

V. CORRESPONDENCE: Will be filed with these minutes.

VI. OLD BUSINESS: None.

VII. DIRECTOR’S REPORT: The monthly Director’s report was submitted in the Board packet and will be filed with these minutes.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report. Don Montgomery asked about the 2022 Lighting Project. Andy Smith stated the light fixtures are in but still waiting on the controllers. The new start date is set for July 5th.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update – Liaison: No report.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: None.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, July 27, 2022, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Dale Cooper and seconded by Don Montgomery to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:06 p.m.

Download the July 27, 2022 Minutes (PDF)

July 27, 2022

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, July 27, 2022 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Rose Tejeda, Member

Those members absent: None

Others in attendance:
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Samantha Royal, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the minutes of the regular Board meeting of June 22, 2022. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending June 30, 2022 shows an operating fund balance of $1,633,984.44 and a total funds balance of $5,209,779.49.

The June 30, 2022 operating fund receipts were $1,869,729.48 and operating fund disbursements were $1,153,944.68.

On Monday, June 27th and Tuesday, June 28th, the Michigan City Public Library received the first draw of 2022 from the LaPorte County Auditor’s Office in the amount of $1,813,837.84.

Samantha Royal presented to the Board proposed 2023 Budget Dates Schedule. It will be presented and discussed in a virtual workshop with Anna Culy, DLGF Representative, on Wednesday, August 3rd at 10:00 a.m.

2022 Money owed to the Library Rainy Day Fund
Rainy Day Fund $1,100,000

B. APPROVAL OF BILLS: The revised list of warrants was increased by $2,228.34. Motion was made by Don Montgomery and seconded by Dale Cooper to approve the revised list of warrants of July 27, 2022 in the amount of $165,119.08. All yea. No nay. Motion carried.

C. OTHER: None.

V. CORRESPONDENCE: None.

VI. OLD BUSINESS: None.

VII. DIRECTOR’S REPORT: The monthly Director’s report was submitted in the Board packet and will be filed with these minutes.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: Andy Smith updated the Board on the 2022 Lighting Project saying that two bays were done in Youth Services and they look brighter and cooler.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper reported that the Friends will be accepting book donations starting August 1st and will be having a book sale in the middle of September for three days.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: None.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: Dr. Mark Jacobi asked if the Rainy Day Fund had been paid back. Samantha Royal said it was paid back in June.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, August 24, 2022 in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Dale Cooper and seconded by Don Montgomery to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:07 p.m.

Download the August 24, 2022 minutes (PDF)

August 24, 2022

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, August 24, 2022 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Rose Tejeda, Member

Those members absent: None

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Samantha Royal, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by Dr. Mark Jacobi to approve the minutes of the regular Board meeting of July 27, 2022. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending July 31, 2022 shows an operating fund balance of $1,421,991.08 and a total funds balance of $4,979,507.78.

The July 31, 2022 operating fund receipts were $42,440.54 and operating fund disbursements were $254,443.90.

Samantha Royal reported the following:

The Budget & Finance Committee met at 1:15 PM on Wednesday August 24, 2022 with the Library Administration to discuss the 2023 Budget for the Operating and Rainy Day Funds. The 2023 Budget was included in the packet for review before the 2:00 PM August 24, 2022 Board meeting.

The public hearing of the Library’s 2023 Budget will take place at a special Board meeting on September 14, 2022 at 9:30 AM in the Michigan City Public Library meeting room. This special Board meeting will be announced to the public on the DLGF Gateway web site via form No. 3 Notice to Taxpayers. Form No. 3 will be submitted to the Gateway web site on August 24, 2022 after the Board meeting.

The Library Board will adopt the 2023 Budget at the September 28, 2022 meeting. After adoption, the final 2023 Budget will be submitted into the DLGF Gateway web site.

2022 Money owed to the Library Rainy Day Fund

Rainy Day Fund $1,100,000

B. APPROVAL OF BILLS: The revised list of warrants was increased by $18,045.75. Motion was made by Don Montgomery and seconded by Stasi Benning to approve the revised list of warrants of August 24, 2022 in the amount of $136,635.56. All yea. No nay. Motion carried.

C. OTHER: The Budget and Finance Committee met at 1:15 p.m. on August 24, 2022 to review the 2023 Budget and Gateway Form No. 3. A motion was made as follows:

Motion was made by Mike Wilkerson and seconded by Don Montgomery to schedule a public hearing on September 14, 2022 at 9:30 a.m., in the Library’s Meeting Room to answer any questions the public may have regarding the Library’s 2023 budget. All yea. No nay. Motion carried.

V. CORRESPONDENCE: Mike Wilkerson announced the numerous donations to the Writing Out Loud program. The list will be filed with these minutes.

VI. OLD BUSINESS: None.

VII. DIRECTOR’S REPORT: The monthly Director’s report was submitted in the Board packet and will be filed with these minutes.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: The Building and Grounds Committee met at 1:40 p.m. on August 24, 2022 to discuss the Courtyard Heat Replacement Project. A motion was made as follows:

Motion was made by Don Montgomery and seconded Mike Wilkerson to hire Product Architecture to prepare specifications and bid documents on the Courtyard Heater Project. All yea. No nay. Motion carried.

Andy Smith also informed the Board that the 2022 Lighting Project will hopefully be finished by Thanksgiving.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper reported that the Friends will be having their book sale on September 14, 15 and 16 from 10:00 a.m. to 3:00 p.m.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: None.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, September 28, 2022 in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by Stasi Benning to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:16 p.m.

Download the September 28, 2022, minutes (PDF)

MINUTES OF THE REGULAR MEETING

SEPTEMBER 28, 2022

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Don Montgomery, Vice President, on Wednesday, September 28, 2022, at 2:00 PM. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.

Those members in attendance:
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Dale Cooper, Member
Rose Tejeda, Member
Stasi Benning, Member

Those members absent:
Doug Wickstrom, President
Dr. Mark Jacobi, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Samantha Royal, Treasurer
Kurt Earnst, Legal Counsel
Tamara Ansell, Assist. Controller
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Dale Cooper and seconded by Stasi Benning to approve the minutes of the Regular Board Meeting of August 24, 2022. All yea. No nay. Motion carried.

Motion was made by Stasi Benning and seconded by Rose Tejeda to approve the minutes of the Special Meeting for Public Hearing of the 2023 Budget, September 14, 2022. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending August 31, 2022, shows an Operating Fund Balance of $1,257,732.20 and a total Funds Balance of $4,745,858.29.

The August 31, 2022 Operating Fund Receipts were $40,472.56 and Operating Fund Disbursements were $204,731.44.

Samantha Royal reported the following:

The adoption of the 2023 Budget is on the agenda this month. This 2023 Budget is a non-binding budget that stayed under the Indiana State mandated 5.0% growth factor. Gateway schedules 4 and 4B are included in the financial packet. After the 2023 Budget is adopted and the Board signs schedule 4, we will submit all budget schedules to the State of Indiana, the DLGF and the Laporte County Auditor’s office via the Indiana Gateway website.

2022 Money owed to the Library Rainy Day Fund

Rainy Day Fund $1,100,000

B. APPROVAL OF BILLS: The revised list of warrants was increased by $7,216.60. Motion was made by Rose Tejeda and seconded by Mike Wilkerson to approve the revised list of warrants of September 28, 2022 in the amount of $170,419.49. All yea. No nay. Motion carried.

C. ADOPT 2023 BUDGET: Samantha Royal read the resolution for appropriations and tax rates. Be it ordained/resolved by the Michigan City Public Library Board of Trustees that for the expenses of Michigan City Public Library for the year ending December 31, 2023 the sums herein specified are hereby appropriated and ordered set apart out of the several funds herein named for the purposes herein specified, subject to the laws governing the same. Such sums herein appropriated shall be held to include all expenditures authorized to be made during the year, unless otherwise expressly stipulated and provided for by law. In addition, for the purposes of raising revenue to meet the necessary expenses of Michigan City Public Library, the property tax levies and property tax rates as herein specified are included herein. Budget Form 4-B for all funds must be completed and submitted in the manner prescribed by the Department of Local Government Finance. Total Budget is $4,016,972, Adopted Tax Levy is $4,143,932 and Adopted Tax Rate is 0.2510. Motion was made by Mike Wilkerson and seconded by Rose Tejeda to adopt the 2023 Library Budget as presented. All yea. No nay. Motion carried.

D. RESOLUTION TO REDUCE THE OPERATING FUND: Resolution to reduce operating fund appropriation July – December 2022.

Motion was made by Dale Cooper and seconded by Stasi Benning as follows: WHEREAS, the Board of Trustees of the Michigan City Public Library finds that it is necessary to reduce the 2022 OPERATING FUND July through December Current Year Appropriation Balance found on Line 7 of the DLGF Current Year Financial Worksheet.

NOW THEREFORE BE IT RESOLVED, that the Board of Trustees of the Michigan City Public Library resolves to reduce OPERATING FUND July – December 2022 Current Year Appropriation Balance in the following amounts:

Operating Fund	Line 7. Appropriation Balance July-Dec. 2022	Line 8. Reduction July through Dec. 2022	Line 9. Estimated Current Year Exp. July-Dec. 2022
Current Year 2022 Financial Worksheet	$2,373,265	($723,265)	$1,650,000

DULY ADOPTED by the Board of Trustees of the Michigan City Public Library at its regular meeting held on the 28th day of September 2022, at which meeting a quorum was present.

All yea. No nay. Motion carried.

V. CORRESPONDENCE: Mike Wilkerson announced the numerous donations to the Writing Out Loud Program. The list will be filed with these minutes.

VI. OLD BUSINESS: None.

VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: Mike Wilkerson reported that a Public Hearing was held to answer questions the public may have regarding the 2023 Budget. No one from the public was in attendance.

C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper reported that the book sale, which was held last week, had a great turnout and made about $1000.00.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS – EXECUTIVE SESSION REPORT: The Board met at 1:36 p.m. today to discuss personnel litigation.

Motion was made by Mike Wilkerson and seconded by Stasi Benning to authorize the Executive Director to settle a pending lawsuit involving Kaley Werdine. All yea. No nay. Motion carried.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, October 26, 2022, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Stasi Benning and seconded by Dale Cooper to adjourn the meeting. All yea. No nay. Meeting adjourned at 2:13 p.m.

Download the October 26, 2022, minutes (PDF)

October 26, 2022

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, October 26, 2022 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Rose Tejeda, Member
Dale Cooper, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Samantha Royal, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller

Those members absent: Dr. Mark Jacobi, Member

II. PUBLIC COMMENTS: No public comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the minutes of the regular Board meeting of September 28, 2022. All yea. No nay. Motion carried.

Motion was made by Don Montgomery and seconded by Rose Tejeda to approve the minutes of the Executive Session of September 28, 2022. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending September 30, 2022 shows an operating fund balance of $1,076,429.40 and a total funds balance of $4,458,866.74.

The September 30, 2022 operating fund receipts were $40,058.89 and operating fund disbursements were $221,361.69.

Our current forecasted 2022 end of year Operating Fund cash balance is $543,100.

2022 Money owed to the Library Rainy Day Fund:

Rainy Day Fund $1,100,000

B. APPROVAL OF BILLS: The revised list of warrants was increased by $14,960.56. Motion was made by Don Montgomery and seconded by Dale Cooper to approve the revised list of warrants of October 26, 2022 in the amount of $187,314.24. All yea. No nay. Motion carried.

C. OTHER: None.

V. CORRESPONDENCE: None.

VI. OLD BUSINESS: None.

VII. DIRECTOR’S REPORT: The monthly Director’s report was submitted in the Board packet and will be filed with these minutes. Don also informed the Board that the specs are out on the Courtyard Heater Project and he will also be scheduling Buildings and Grounds and Personnel Committee meetings next month.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update – Liaison: Dale Cooper informed the Board that the Friends of the Library participated in Boo at the Zoo.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the Board of Trustees meeting dates and times for 2023 as presented. All aye. No nay. Motion carried.

Motion was made by Dale Cooper and seconded by Don Montgomery to approve the Library holiday closings and comp time holidays for 2023 as presented. All aye. No nay. Motion carried.

Motion was made by Don Montgomery and seconded by Dale Cooper to approve the Library Rules and Regulations as presented. All aye. No nay. Motion carried.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, November 16, 2022, in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Stasi Benning and seconded by Rose Tejeda to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:09 p.m.

Download the November 16, 2022 minutes (PDF)

November 16, 2022

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, November 16, 2022 at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Dr. Mark Jacobi, Member
Dale Cooper, Member
Rose Tejeda, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Samantha Royal, Treasurer
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assist. Controller

Those members absent: None

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the minutes of the regular Board meeting of October 26, 2022. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending October 31, 2022 shows an operating fund balance of $928,107.86 and a total funds balance of $4,188,196.19.

The October 31, 2022 operating fund receipts were $40,785.35 and operating fund disbursements were $189,106.89.

Samantha Royal reported the following:

This month the Library will transfer $1,939.48 from the Endowment Trust Fund to the Endowment Investment Fund.

Our current forecasted 2022 end of year Operating Fund cash balance is $600,000.

2022 Money owed to the Library Rainy Day Fund

Rainy Day Fund $1,100,000

B. APPROVAL OF BILLS: The revised list of warrants was increased by $15,756.79. Motion was made by Don Montgomery and seconded by Dale Cooper to approve the revised list of warrants of November 16, 2022 in the amount of $97,226.08. All yea. No nay. Motion carried.

V. CORRESPONDENCE: None.

VI. OLD BUSINESS: None.

VII. DIRECTOR’S REPORT: The monthly Director’s report was submitted in the Board packet and will be filed with these minutes.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: The Building and Grounds Committee met at 1:45 p.m. on November 16, 2022 to discuss the Courtyard Heater Replacement Project. Motion was made by Don Montgomery and seconded by Mike Wilkerson to accept the bid from Arctic Engineering Company, LLC for the Courtyard Heater Replacement Project as presented. All yea. No nay. Motion carried.

See: Attached 11.14.22 Letter of Recommendation to Award by Dan Pohrte, Project Manager.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update – Liaison: No report.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: The Personnel Committee met at 1:30 on November 16, 2022 to consider salary adjustments for the Library employees. Motions were made as follows:

Motion was made by Dale Cooper and seconded by Stasi Benning to change Max Guncheon’s position from Supervisor’s Assistant to Assistant Supervisor at a rate of pay of $15.00 effective November 14, 2022. All yea. No nay. Motion carried.

Motion was made by Dale Cooper and seconded by Rose Tejeda to accept Administration’s updated Employee Salary Ranges effective November 14, 2022. All yea. No Nay. Motion carried.

Motion was made by Dale Cooper and seconded by Don Montgomery to authorize a one-time payout, based on a standard yearly 26 pays, to all employees whose salaries are not changed by the updated salary ranges. This is to be paid on December 2, 2022. All yes. No nay. Motion carried.

F. Nominating Committee: Board President, Doug Wickstrom appointed Rose Tejeda, Dale Cooper and Mike Wilkerson as members of the committee to select officers for next year.

IX. NEW BUSINESS: Board of Trustees Bylaws are to be reviewed annually. Renewal of the bylaws will be put on the agenda for the December 21, 2022 Regular Board Meeting.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 p.m. Wednesday, December 21, 2022 in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by Dale Cooper to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:16 p.m.

Download the December 21, 2022 minutes (PDF)

December 21, 2022

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees meeting was called to order by Doug Wickstrom, President, on Wednesday, December 21, 2022, at 2:00 p.m. This regularly scheduled meeting is being held in accordance with the Indiana Open Door Law.

Those members in attendance:
Doug Wickstrom, President
Don Montgomery, Vice President
Mike Wilkerson, Secretary
Stasi Benning, Member
Rose Tejeda, Member

Those members absent: Dale Cooper, Dr. Mark Jacobi

Others in attendance:
Don Glossinger, Director
Samantha Royal, Treasurer/Controller
Robin Kohn, Public Relations
Margaret Whitaker, Recording Secretary
Tamara Ansell, Assistant Controller

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Montgomery and seconded by Stasi Benning to approve the minutes of the Regular Board Meeting of November 16, 2022. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS: The Statement of Receipts and Disbursements for the month ending November 30, 2022, shows an operating fund balance of $774,891.69 and a total funds balance of $3,989,573.04.

The November 30, 2022 operating fund receipts were $39,931.84 and operating fund disbursements were $193,148.01.

2022 Money owed to the Library Rainy Day Fund
(This amount will be transferred in December 2022 from the Operating Fund back to the Rainy Day Fund)

Rainy Day Fund $1,100,000

B. APPROVAL OF BILLS: The revised list of warrants was increased by $12,338.53. Motion was made by Don Montgomery and seconded by Rose Tejeda to approve the revised list of warrants of December 21, 2022, in the amount of $88,811.51. All yea. No nay. Motion carried.

C. ENCUMBRANCES: WHEREAS, It has been determined that it is now necessary to encumber appropriations from the Operating Fund for items which have purchase orders having not yet been delivered and services which have yet to be met to further the projects of Michigan City Public Library during 2023; Now, therefore be it resolved by the Library Board of the Michigan City Public Library, LaPorte County, Indiana, that the following appropriations hereby be encumbered from the 2022 budget for the Operating Fund and ordered set apart out of that fund herein named and for the purposes herein specified, subject to the laws governing the same. Motion was made by Don Montgomery and seconded by Stasi Benning to encumber $199,899.44. All yea. No nay. Motion carried.

D. LINE TRANSFERS: Resolution to transfer funds within the Library Operating Fund is as follows: Whereas, it has been shown that certain existing appropriations in the Library Operating Fund now need to be transferred from one line to another. We, the Library Board of Michigan City Public Library do resolve that the following transfers be made within the Library Operating Fund: Motion was made by Don Montgomery and seconded by Rose Tejeda to transfer from:

Line 1. Personal Services 55,000
Line 3.-31 Professional Services 9,000
Line 3.-35 Utility Services 20,000
84,000
Transfer to:
Line 3.-33 Printing and Advertising 500
Line 3.-36 Repairs and Maintenance 70,000
Line 3.-39 Other Miscellaneous Charges 1,000
Line 4. Capital Outlays 12,500
84,000
All yea. No nay. Motion carried.

E. RAINY DAY FUND TRANSFER TO OPERATING FUND: Motion was made by Rose Tejeda and seconded by Don Montgomery to approve the following resolution: Whereas, the Michigan City Public Library Board has been delayed in receiving various forms of revenue from LaPorte County and the State of Indiana, the Michigan City Public Library Board authorizes the Michigan City Public Library Treasurer to make a transfer of funds from the Rainy Day Fund on January 3, 2023. Be it resolved, by the Board of Trustees of the Michigan City Public Library, Michigan City, LaPorte County, Indiana, to authorize transfer of $1,100,000 from Rainy Day Fund to the Library Operating Fund. This total transfer of $1,100,000 to be repaid at such time our 2022 pay 2023 Property Tax Draw is received in December of 2023. All yea. No nay. Motion carried.

F. NON-RESIDENT FEE: motion was made by Rose Tejeda and seconded by Mike Wilkerson to approve the following resolution: WHEREAS, IC 36-12-2-25(c) requires that an individual nonresident fee be established for a local library card; and WHEREAS, the minimum fee that the board may set under the statute is the greater of the following: (1) The library district’s operating fund expenditure per capita in the most recent year for which that information is available in the Indiana state library’s annual “Statistics of Indiana Libraries” or (2) Twenty-five dollars ($25). NOW THEREFORE BE IT RESOLVED, that the nonresident fee is hereby set at ($85.00) for an individual nonresident card; and BE IT FURTHER RESOLVED, that this fee will remain in effect until such time that the library board passes a new nonresident fee resolution. DULY ADOPTED by the Board of Trustees of the Michigan City Public Library at its regular meeting held on the 21st day of December, 2022, at which meeting a quorum was present. All aye. No nay. Motion carried.

G. OTHER:

1. Samantha Royal reported that the Library received Form 1782 Notice for Budget Year 2023 from the DLGF on November 28, 2022. All numbers submitted for the 2023 Budget were accepted by the DLGF. Form 1782 Notice for Budget Year 2023 was signed and returned to the DLGF with no changes requested on November 30, 2022.

2. Motion was made by Rose Tejeda and seconded by Mike Wilkerson to amend the effective dates of the November 16th motions from November 14, 2022 to November 13, 2022. All yea. No nay. Motion carried.

3. Motion was made to close the Library two hours early one week night in January to allow for the rescheduled Holiday Party. Motion was made to accept by Don Montgomery and seconded by Mike Wilkerson. All yea. No nay. Motion carried.

V. CORRESPONDENCE: Mike Wilkerson announced that the Duneland Stamp Club donated $100.00 to the Endowment Fund.

VI. OLD BUSINESS: Approval of Board of Trustees Bylaws. Motion was made by Stasi Benning and seconded by Rose Tejeda to approve the Board of Trustees Bylaws as presented. All yea. No nay. Motion carried.

VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes. Don Glossinger also informed the Board that a student who has been a student for three years in the Literacy Tutor Program, now wants to become a tutor.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update – Liaison: No report.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

F. Nominating Committee Update: Mike Wilkerson reported the new officers for next year.

Doug Wickstrom – President
Don Montgomery – Vice-President
Mike Wilkerson – Secretary
Samantha Royal – Treasurer

Motion was made by to accept the new officers of the Michigan City Public Library Board of Trustees for 2022. Show of hands vote. All yea. No Nay. Motion carried.

IX. NEW BUSINESS:

A. Discretionary Budget for 2023: This discretionary budget helps to do extra services and programs for the community. This budget includes Endowment Earnings/IMA, Friends of the Library, Unity Fund and Directed Gifts for a total amount of $38,000.00. Motion was made by Don Montgomery and seconded by Mike Wilkerson to approve this budget as presented. All yea. No nay. Motion carried.

X. PUBLIC COMMENTS: None.

XI. BOARD COMMENTS: None.

XII. QUORUM DETERMINATION: The next regular Board Meeting is 2:00 PM Wednesday, January 25, 2023 in the Library’s Meeting Room. Any member unable to attend should inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Stasi Benning and seconded by Don Montgomery to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:18 p.m.