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(219) 873-3042 | 100 E. 4th Street, Michigan City, IN 46360 | Hours: Mon-Thurs 9 AM-8 PM, Fri-Sat 9 AM-6 PM, Sun 1-5 PM

February 4, 2019

MINUTES OF THE MEETING

1. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Don Montgomery, President, on Monday, February 4, 2019, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law. (January’s meeting was cancelled due to inclement weather).

Those members in attendance:
Don Montgomery, President
Judy Lange, Secretary
Patrick Dougherty, Member
John Pugh, Member
Mike Wilkerson, Member

Those members absent:
Doug Wickstrom, Vice President
Barbara Holdcraft, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Susan Blumenfeld, Rec. Secretary
Dave Fink, Lib. IV
Tamara Ansel, Accounting Clerk

2. Don Glossinger reported that Don Montgomery and Michael Wilkerson were both reappointed to this Board. Kurt Earnst said no Oath of Office was necessary as they had taken the Oath on their initial appointments.

3. This section adjourned.


1. BOARD OF FINANCE WAS CALLED TO ORDER

2. ELECT PRESIDENT AND SECRETARY: It was agreed by the Board members that Don Montgomery will preside as President and John Pugh will preside as Secretary of the Board of Finance. All yea. No nay. All agreed.

3. REPORT ON 2018 INVESTMENTS: Edward Claussen reported on the Library’s monies and fund accounts. The beginning balance of our general checking account at Horizon Bank was $2,924,012.30 plus our credit card account of $1,749.41 less outstanding warrants of $4,011.69 brings a net balance of $2,921,750.02.

The Library’s second depository account is the Fifth Third Bank and totals $35,054.36.

The Library’s total endowment investments at Horizon Trust is $1,257,081.58. The MCPL Investment Management Account (Mkt Value) at Horizon Trust totals $493,954.42. Total monies on deposit at December 31, 2018, is $4,707,840.38.

4. SET INVESTMENT POLICY: The Library’s Investment Policy has not changed except for the Petty Cash fund. This was increased from $300 to $400. This is to accommodate Circulation and Reference Departments in making change as Fifth Third Bank moved.

The Library receives 67% of the interest earned from the Endowment Investment account. This money is deposited quarterly into an Endowment Earnings Fund, which is expended according to a budget set every year.

Motion was made by Don Montgomery and seconded by John Pugh to continue with the current investment policy. All yea. No nay. Motion carried.

5. DESIGNATE DEPOSITORIES: Administration recommends that we retain our current depositories. Motion was made by Don Montgomery and seconded by John Pugh to retain our existing deposit accounts: Horizon and Fifth/Third. All yea. No nay. Motion carried.

6. BOARD OF FINANCE ADJOURNMENT: Motion was made by Don Montgomery and seconded by John Pugh to adjourn this Board of Finance meeting. All yea. No nay. Motion carried. Board of Finance meeting adjourned at 2:40 PM.


I. RESUME MCPL REGULAR BOARD MEETING

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Judy Lange and seconded by John Pugh to approve the regular Board Meeting Minutes of December 19, 2018, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended December 31, 2018, shows an operating fund balance of $237,118.16 and a total funds balance of $4,707,840.38. The operating fund receipts for December were $1,201,535.94 and the disbursements were $1,307,377.10.

On December 20, 2018, the Michigan City Public Library received from LaPorte County Auditor the December Settlement for 2018. Total receipts were $1,192,341.72 and were broken out as follows: Property Tax – $1,075,512.09, License Excise Tax – $73,286.67, Financial Institution Tax – $4,714.96, CVET – $6,712.00 and LIT – $32,116.00.

In the month of December 2018, the Library Operating Fund paid back borrowings of $1,100,000.00 to the Rainy Day Fund.

On January 2, 2019, the Library Endowment Earnings Fund received fourth quarter 2018 dividends and interest of $6,351.63. Endowment Investment Fund Contributed $3,947.67 and IMA Fund contributed $2,403.96.

2019 Money owed to the Library Rainy Day Fund is $1,100,000.

B. Approval of Bills: The revised list of warrants is increased by $19,919.43. Motion was made by Judy Lange and seconded by John Pugh to approve the revised list of warrants of February 4, 2018, in the amount of $154,019.20. All yea. No nay. Motion carried. These checks will be dated January 30 and posted in the month of January.

C. Cancellation of Outstanding Warrants: Pursuant to IC 5-11-10.5, the following checks have been outstanding for more than two years and therefore shall be voided and amounts returned to the fund upon which they were originally drawn.

Check Vendor Amount Fund
43339 Hunnicutt, Cullen $ 7.00 Operating
43340 IBE Back to School $40.00 Operating
43640 Sutliff, Serena $35.00 Endowment Earnings

Motion was made by Pat Dougherty and seconded by Judy Lange to approve of the cancellation of outstanding warrants as presented. All yea. No nay. Motion carried.

D. Other: Edward Claussen reported that we have to adjust our 2018 encumbrances from $227,170.95 to $229,447.21. This adjustment includes Think Tank with an increase of $3,424.27 and Kramer & Leonard with a decrease of $1,148.01. Motion was made by Judy Lange and seconded by John Pugh to approve of the adjustment to the 2018 encumbrances in the amount of $2,276.26. All yea. No nay. Motion carried.

V. CORRESPONDENCE: No report.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: Submitted in the packet and will be filed with these Minutes.

VIII. COMMITTEE REPORTS: Don Montgomery, President, appointed the Committee Chairs and Members. They will stay the same as last year.

Building and Grounds:
Doug Wickstrom, Chair
Mike Wilkerson, John Pugh, Members
Barb Holdcraft, Alternate Member

Budget and Finance:
Mike Wilkerson, Chair
Barb Holdcraft, Patrick Dougherty, Members
John Pugh, Alternate Member

Policy and Procedures:
John Pugh, Chair
Doug Wickstrom, Judy Lange, Members
Mike Wilkerson, Alternate Member

Personnel Committee:
Judy Lange, Chair
Barb Holdcraft, Patrick Dougherty, Members
Doug Wickstrom, Alternate Member

Liaison to Friends of the Library: Judy Lange

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update: Judy Lange reported on their 2019 fund raising events: February 19 – a giveback at Holly’s; April 27 is the annual Collectors Corner Breakfast. Tickets are $25 and will be available in March. On May 2 there is another giveback, this time at Galveston’s.

D. Policy and Procedures Committee Update: Don Glossinger reported that a meeting is needed to update the Library’s Five Year Long Range Plan. This meeting will be held before the regular Board Meeting on February 27, at 2:00 PM.

E. Personnel Committee Update: No report.

IX NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: John Pugh expressed appreciation that Edward Claussen does an excellent job with the Library’s finances.

XII. QUORUM DETERMINATION: The next regular Board meeting is Wednesday, February 27, 2019, at 2:30 PM in the Meeting Room. Any member unable to attend will inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Judy Lange and seconded by John Pugh to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:50 PM.

February 27, 2019

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Don Montgomery, President, on Wednesday, February 27, 2019, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Don Montgomery, President
Judy Lange, Secretary
Patrick Dougherty, Member
John Pugh, Member
Mike Wilkerson, Member

Those members absent:
Doug Wickstrom, Vice President
Barbara Holdcraft, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Susan Blumenfeld, Rec. Secretary
Robin Kohn, Public Relations
Tamara Ansel, Accounting Clerk

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Judy Lange and seconded by John Pugh to approve the regular Board Meeting Minutes of February 4, 2019, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended January 31, 2019, shows an operating fund balance of $1,008,579.99 and a total funds balance of $4,386,085.04. The operating fund receipts for January were $1,108,676.72 and the disbursements were $337,214.89. The receipts were up one million due to the transfer from the Rainy Day Fund.

On February 1, 2019, the Michigan City Public Library received from LaPorte County Auditor’s office the January 2019 Local Income Tax Distribution for $33,458.91. This amount is $1,342.91 per month greater than 2018. A 4.2% per month increase over 2018.

2019 Money owed to the Library Rainy Day Fund is $1,100,000.

B. Approval of Bills: There is a $300.00 credit and we will be receiving a check from Cintas. The revised list of warrants is increased by $27,296.90. Motion was made by Judy Lange and seconded by John Pugh to approve the revised list of warrants of February 27, 2019, in the amount of $173,697.36 after we make the adjustment. All yea. No nay. Motion carried.

C. Other: No report.

V. CORRESPONDENCE: Judy Lange reported that Eloise Brown donated $100 to the Endowment Fund through the Unity Foundation. Robin Kohn donated $25 to the Endowment Honor Program as a memorial for her brother.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update: Judy Lange reported there was a giveback fund raiser at Holly’s last week but the receipts are not totaled yet.

D. Policy and Procedures Committee Updates: John Pugh reported the Committee met at 2:00 PM today to review the Library’s Long Range Plan that is to be updated every 5 years. Motion was made by John Pugh and seconded by Pat Dougherty to approve the updated Long Range Plan dated 2019-2023. All yea. No nay. Motion carried.

E. Personnel Committee Report: No report.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board meeting is Wednesday, March 27, 2019, at 2:30 PM in the Meeting Room. Any member unable to attend will inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Judy Lange and seconded by John Pugh to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:35 PM.

March 27, 2019

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Don Montgomery, President, on Wednesday, March 27, 2019, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Don Montgomery, President
Doug Wickstrom, Vice President
Judy Lange, Secretary
Barbara Holdcraft, Member
John Pugh, Member
Mike Wilkerson, Member

Those members absent:
Patrick Dougherty, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Susan Blumenfeld, Rec. Secretary
Dave Fink, Youth Services
Brandon Jones, Maintenance; Pam Stephany, Michelle Burkhart, Reference; Sarah Redden, Kayla Weiss, Circulation; Jessica Hoffmaster, Learning Center; Tamara Ansell, Accounting Clerk

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Judy Lange and seconded by John Pugh to approve the regular Board Meeting Minutes of February 27, 2019, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended February 28, 2019, shows an operating fund balance of $755,573.37 and a total funds balance of $4,130,384.16. The operating fund receipts for February were $40,231.24 and the disbursements were $293,237.86.

2019 Money owed to the Library Rainy Day Fund is $1,100,000.

B. Approval of Bills: The revised list of warrants is increased by $30,722.96. Motion was made by Judy Lange and seconded by John Pugh to approve the revised list of warrants of March 27, 2019, in the amount of $142,135.10. All yea. No nay. Motion carried.

C. Other: No report.

V. CORRESPONDENCE: Judy Lange reported that Mr. Harold Wolf donated $100 to the Library. Mr. & Mrs. D. Nieding donated $25 to the Library. Diana Taylor donated $40 to the Library. These were all placed in the Endowment Fund. Donations are appreciated.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes. Mr. Glossinger, at this time, announced to the Board the retirement of Sarah Redden, the Dept. Head of Circulation. Then announced her replacement, Kayla Weiss, as Supervisor of Circulation.

A. State of the Library Address:

Mr. Glossinger quoted the Library’s Mission Statement: “The mission of the Michigan City Public Library is to provide a center for information, education, culture, and recreation for all patrons throughout their life span, through its collections, programs and special services.”

The first phase of our remodeling project is complete and paid for. We held an open house for the City’s dignitaries and the public to view the results. It was well attended.

Some of our statistics are down because of the remodeling, especially the Youth Services, but with its completion they should stabilize again.

The Meeting Room use is up as we changed the amount of time it can be used from twice a year up to 4 times a year. Meeting room places are always in need.

We will start Phase 2 of our remodeling project in the Fall and it will primarily focus on the creation of new study/meeting rooms.

Mr. Glossinger continued with more statistics, our accomplishments in 2018, the financial state of the library and the goals for the library in 2019. This report will be filed with these Minutes.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update: Judy Lange reported the tickets for the Friends Collectors Corner Breakfast are now available for sale. Mrs. Lange has tickets to sell and so does the Library’s Circulation Department. The cost of the tickets is $25 each. The date of the Breakfast is April 27. The Friends next meeting is April 24, right before our Board meeting.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Report: No report.

IX. NEW BUSINESS: Board approval is needed to open the Library at 10:00 AM on May 23 for the annual staff appreciation breakfast. Motion was made by Judy Lange and seconded by Doug Wickstrom to open the Library at 10:00 AM on May 23 in order to have the annual staff appreciation breakfast. All yea. No nay. Motion carried.

X. PUBLIC COMMENTS: No comments.

XI BOARD COMMENTS: Don Montgomery thanked the staff for attending this meeting.

XII. QUORUM DETERMINATION: The next regular Board meeting is Wednesday, April 24, 2019, at 2:30 PM in the Meeting Room. Any member unable to attend will inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Judy Lange and seconded by Barb Holdcraft to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 3:00 PM.

April 24, 2019

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Don Montgomery, President, on Wednesday, April 24, 2019, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Don Montgomery, President
Doug Wickstrom, Vice President
Judy Lange, Secretary
Patrick Dougherty, Member
Barbara Holdcraft, Member
John Pugh, Member
Mike Wilkerson, Member

Others in attendance:
Andrew Smith, Assistant Director
Edward Claussen, Treasurer
Susan Blumenfeld, Rec. Secretary
Robin Kohn, Public Relations
Tamara Ansel, Accounting Clerk

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Judy Lange and seconded by John Pugh to approve the regular Board Meeting Minutes of March 27, 2019, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended March 31, 2019, shows an operating fund balance of $555,963.56 and a total funds balance of $3,934,746.88. The operating fund receipts for March were $74,460.42 and the disbursements were $274,070.23.

On April 1, 2019, the Library Endowment Earnings Fund received first quarter 2019 dividends and interest of $6,618.43. Endowment Investment Fund Contributed $4,141.15 and IMA Fund contributed $2,477.28.

On April 10, 2019, the Library Endowment Earnings Fund received $5,574.00 from the following Unity Foundation of LaPorte County Funds: $5,028.00 from the Michigan City Public Library Endowment Fund and $546.00 from the Library Services for the Disabled Fund.

2019 Money owed to the Library Rainy Day Fund is $1,100,000.

B. Approval of Bills: The revised list of warrants is increased by $12,785.87. Motion was made by Barb Holdcraft and seconded by Judy Lange to approve the revised list of warrants of April 24, 2019, in the amount of $83,605.03. All yea. No nay. Motion carried.

C. Other: No report.

V. CORRESPONDENCE: Judy Lange reported that Ms. Lorraine Leach and Mr. Daniel Hosna donated $25 to the Library and Ms. Marianne Morrison donated $20 to the Library. These donations were placed in the Endowment Fund. Thanks to those who donated.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with these Minutes. Andrew Smith brought to the attention of the Board the Library’s new Service Guide.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update: Judy Lange reported that this Saturday is the Friends Collectors Corner Breakfast and approximately 50 tickets have been sold so far. The next Friends’ meeting is Wednesday, May 1 at 2:00. Also reported on May 2 is the Galveston “Give Back” fundraiser.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Report: Judy Lange reported the Committee met right before this meeting to discuss some personnel changes. Judy Lange made a motion to transfer one (1) half-time Technical Services Clerk 3 position to Youth Services and change that position to Clerk 2. Seconded by Barb Holdcraft. All yea. No nay. Motion carried.

Judy Lange made a motion to remove a second, unfilled Technical Services Clerk 3 Shelving position from the official staff roster. Seconded by Mike Wilkerson. All yea. No nay. Motion carried.

Judy Lange made a motion to change the unfilled, half-time Maintenance 3 position to full-time Maintenance 3. Seconded by Pat Dougherty. All yea. No nay. Motion carried.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: Pat Dougherty commented that he has heard from the public that our staff are the nicest people.

XII. QUORUM DETERMINATION: The next regular Board meeting is Wednesday, May 22, 2019, at 2:30 PM in the Meeting Room. Any member unable to attend will inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Judy Lange and seconded by Barb Holdcraft to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:45 PM.

May 22, 2019

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Don Montgomery, President, on Wednesday, May 22, 2019, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Don Montgomery, President
Doug Wickstrom, Vice President
Judy Lange, Secretary
Patrick Dougherty, Member
Barbara Holdcraft, Member
John Pugh, Member
Mike Wilkerson, Member

Others in attendance:
Don Glossinger, Director
Edward Claussen, Treasurer
Susan Blumenfeld, Rec. Secretary
Robin Kohn, Public Relations
Tamara Ansel, Accounting Clerk

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Judy Lange and seconded by John Pugh to approve the regular Board Meeting Minutes of April 24, 2019, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended April 30, 2019, shows an operating fund balance of $348,530.32 and a total funds balance of $3,732,967.94. The operating fund receipts for April were $7,356.00 and the disbursements were $214,789.24. The receipts were light but we will receive a portion of the local income tax in May.

2019 Money owed to the Library Rainy Day Fund is $1,100,000.

B. Approval of Bills: The revised list of warrants is increased by $5,569.10. Motion was made by Pat Dougherty and seconded by John Pugh to approve the revised list of warrants of May 22, 2019, in the amount of $101,948.90. All yea. No nay. Motion carried.

C. Other: We are starting to work on the 2020 budget as the schedule for approval of budgets has been shortened.

V. CORRESPONDENCE: No report.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: Don Glossinger reported on the many improvements for the library building that were completed this year.

Don Montgomery noticed and questioned why the video games are not used much anymore. Don Glossinger will discuss this with Andrew Smith.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: A Committee Meeting is scheduled for June 26 at 2:00 (right before the regular Board Meeting) to discuss the second phase of our remodeling.

B. Budget and Finance Committee Update: No report.

C. Friends of the Michigan City Public Library Update: Judy Lange reported the Collector’s Breakfast earned the Friends $445.00 and the Galveston Give Back earned the Friends $300.00. The next meeting is July 3 at 2:00 PM.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board meeting is Wednesday, June 26, 2019, at 2:30 PM in the Meeting Room. Any member unable to attend will inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Judy Lange and seconded by Barb Holdcraft to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:40 PM.

June 26, 2019

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Don Montgomery, President, on Wednesday, June 26, 2019, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Don Montgomery, President
Doug Wickstrom, Vice President
Judy Lange, Secretary
Patrick Dougherty, Member
John Pugh, Member

Members absent:
Barbara Holdcraft, Member
Mike Wilkerson, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Rachael Doty, Legal Counsel
Edward Claussen, Treasurer
Susan Blumenfeld, Rec. Secretary
Robin Kohn, Public Relations
Tamara Ansel, Accounting Clerk
Dan Pohrte of Product Architecture+ Design

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Judy Lange and seconded by John Pugh to approve the regular Board Meeting Minutes of May 22, 2019, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended May 31, 2019, shows an operating fund balance of $198,199.66 and a total funds balance of $3,587,202.48. The operating fund receipts for May were $77,050.05 and the disbursements were $227,380.71.

On May 31, 2019, the Michigan City Public Library received $3,207.00 from the LaPorte County Auditor’s office. This amount distributed is a supplemental Local Income Tax (LIT) as certified by the State Budget Agency on May 1, 2019, per IC 6-3.6-9-15(d)(3). This $3,207.00 was deposited into our May 2019 LIT account along with our regular LIT monthly distributions. The May 2019 LIT account shows a receipt of $70,124.82. This amount is made up of April 2019 LIT distribution of $33,458.91 and the supplemental LIT of $3,207.00.

Horizon Trust & Investment Management made an early quarterly distribution on May 28, 2019, of $2,596.08 from the Library’s Endowment Investment Fund to the Endowment Earnings Fund. This early distribution was made prior to the new software (TrustReporter) change by Horizon Trust & Investment Management.

2019 Money owed to the Library Rainy Day Fund is $1,100,000

B. Approval of Bills: The revised list of warrants is increased by $7,938.42. Motion was made by Judy Lange and seconded by John Pugh to approve the revised list of warrants of June 26, 2019, in the amount of $105,737.33. All yea. No nay. Motion carried.

C. Other: Rainy Day Fund Transfer to Operating Fund Resolution for June 30, 2019, is as follows: Whereas, if the Michigan City Public Library Board has been delayed in receiving the June, 2019, first draft of revenue from LaPorte County and the State of Indiana, the Michigan City Public Library Board authorizes the Michigan City Public Library Treasurer to make a transfer of funds from the Rainy Day Fund on June 30, 2019, to maintain a positive cash balance in the June, 2019, Operating Fund.

Be it resolved, by the Board of Trustees of the Michigan City Public Library, Michigan City, LaPorte County, Indiana, to authorize transfer of $200,000 from Rainy Day Fund to the Library Operating Fund on June 30, 2019. This total transfer of $200,000 to be repaid at such time our June 2019 Property Tax Draw is received. Motion was made by Patrick Dougherty and seconded by Judy Lange to approve this resolution as presented. All yea. No nay. Motion carried.

V. CORRESPONDENCE: Judy Lange reported that Kappa Kappa Kappa Inc. donated $50 to the Library. Contact person is Ms. Elizabeth Armstrong. This was placed in the Endowment Fund. Mr. Thomas R. Schiff donated his book “The Poetics of Distortion” which we added to our collection. Suburban Estates Homeowners Assn. donated $50 to the Library. This was placed in the Endowment Fund. Ms. Maxine Schwartz is contact person.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with the Minutes of this meeting.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: Dan Pohrte of Product Architecture + Design presented a slide show of the second phase of the Library ‘s Remodeling Plan which includes the Reference Department, Indiana Room, Computer Lab plus the whole north side of the building. Expected start date is after Labor Day with 3-4 months for construction. Motion was made by Doug Wickstrom to authorize Administration to advertise for bids. Seconded by John Pugh. All yea. No nay. Motion carried.

B. Budget and Finance Committee Update: No meeting.

C. Friends of the Michigan City Public Library Update: The next meeting is July 10 at 2:00.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: The next regular Board meeting is Wednesday, July 24, 2019, at 2:30 PM in the Meeting Room. Any member unable to attend will inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Pat Dougherty and seconded by John Pugh to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 3:03 PM.

July 24, 2019

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Don Montgomery, President, on Wednesday, July 24, 2019, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Don Montgomery, President
Doug Wickstrom, Vice President
Judy Lange, Secretary
Patrick Dougherty, Member
Barbara Holdcraft, Member
Mike Wilkerson, Member

Members absent:
John Pugh

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Susan Blumenfeld, Rec. Secretary
Robin Kohn, Public Relations
Tamara Ansel, Accounting Clerk

II. PUBLIC COMMENTS: Curtis Mitchell, engineer of a public communications company that he developed in Michigan City, came before the Board to submit his entry of appearance for an incident in January 21, 2001. This entry of appearance was received by President Don Montgomery and turned over to the Library’s Legal Counsel.

III. MINUTES: Motion was made by Judy Lange and seconded by Barbara Holdcraft to approve the regular Board Meeting Minutes of June 26, 2019, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended June 30, 2019, shows an operating fund balance of $1,567,555.79 and a total funds balance of $4,958,240.61. The operating fund receipts for June were $1,598,211.59 and the disbursements were $228,855.46.

On June 27, 2019, the Michigan City Public Library received $1,558,805.13 from the LaPorte County Auditor’s office. This amount was made up of $1,481,717.09 General Property Tax, $64,202.08 License Excise Tax, $4,714.96 Financial Institution Tax and $8,171.00 Commercial Vehicle Excise Tax. On June 28, 2019, the Michigan City Public Library received $33,458.91 Local Income Tax from the LaPorte County Auditor’s Office. A grand total of $1,592,264.04 from the LaPorte County Auditor’s Office.

Because the Library received this money from the LaPorte County Auditor’s Office, the Library did not need to transfer $200,000 from Rainy Day Fund to Operating Fund.

2019 money owed to the Library’s Rainy Day Fund is $1,100,000.

B. Approval of Bills: The revised list of warrants is decreased by $47,838.84. This was made up by $50,404.32 decrease from July 20 to July 24, 2019 and time sensitive invoices totaling $2,565.48, paid after the May 2019 and June 2019 Board Meetings. Motion was made by Judy Lange and seconded by Doug Wickstrom to approve the revised list of warrants of July 24, 2019, in the amount of $108,607.66. All yea. No nay. Motion carried.

C. Proposed 2020 Budget Dates: Also, attached to this financial report is the tentative schedule of the 2020 budget dates that will be presented and discussed with Kurt Ott, DLGF Budget Field Representative, on Tuesday, July 30, 2019.

D. Other: No report.

V. CORRESPONDENCE: No report.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: Magician Steve Kellogg kicked off the Summer Reading Programs and was very entertaining. The Summer Reading Programs were all about the Apollo moon landing as it is the 50th anniversary. Youth Services conducted 46 programs with a total attendance of 1,603.

Literacy statistics are 43 tutors working with 47 students this month, giving 271 hours of their time to the program. One of our 2nd grade students went up six reading levels the last two months of school. Another success story is a student who failed algebra this year had to take it again in summer school. Working with his tutor twice a week, he earned a B. An ESL tutor has been working with his tutor and is learning how to fill out basic forms in English. This helped him apply for and receive a job offer earning more money.

Slam Camp had 15 students this year. This program was awarded $935 from the Indiana Humanities.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: Doug Wickstrom reported the Committee met at 2:00 PM today to discuss the four bids that were received for the Library’s Interior Renovation and New Fire Alarm System and also the Furniture bid. Mr. Wickstrom made a motion to award the Renovation and New Fire Alarm System project to Larson Danielson. Also to award Library Furniture International the furniture bid. Seconded by Barb Holdcraft. All yea. No nay. Motion carried.

B. Budget and Finance Committee Update: Mike Wilkerson reported a committee meeting will be held on August 28 at 2:00 PM.

C. Friends of the Michigan City Public Library Update: Judy Lange reported a book sale will be held on September 6 from 11:00 AM until 6:00 PM. This will be held outside in front of the Library.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: Judy Lange thanked the Maintenance staff for doing such a good job on the Library grounds. She noticed that the Michigan City In Bloom awarded the Library the sign for the beautiful grounds.

XII. QUORUM DETERMINATION: The next regular Board meeting is Wednesday, August 28, 2019, at 2:30 PM in the Meeting Room. Any member unable to attend will inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Judy Lange and seconded by Doug Wickstrom to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:53 PM.

August 28, 2019

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Don Montgomery, President, on Wednesday, August 28, 2019, at 2:30 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Don Montgomery, President
Doug Wickstrom, Vice President
Judy Lange, Secretary
Patrick Dougherty, Member
Barbara Holdcraft, Member
Mike Wilkerson, Member

Members absent:
John Pugh, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Susan Blumenfeld, Rec. Secretary
Robin Kohn, Public Relations
Tamara Ansel, Accounting Clerk

II. PUBLIC COMMENTS: Pamela Stephany, Reference Dept. Head, introduced Lori Wilson-Patterson as new half-time Librarian III. Shaun Childers, Maintenance Dept. Head, introduced Steve Cummings as new full time Maintenance III. They were both welcomed by the Board.

III. MINUTES: Motion was made by Judy Lange and seconded by Barbara Holdcraft to approve the regular Board Meeting Minutes of July 24, 2019, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended July 31, 2019, shows an operating fund balance of $1,384,135.06 and a total funds balance of $4,774,426.29. The operating fund receipts for July were $44,271.71 and the disbursements were $227,692.44.

On July 1 and 3, 2019, the Library Endowment Earnings Fund received $5,437.95 from the Endowment Investment Fund. This amount represents second quarter 2019 distributions. $2,679.78 of the $5,437.95 was transferred in error and will be reversed in August 2019. The IMA Investment Fund transfer for the second Quarter will come later.

The Library Finance Committee met at 2:00 PM on August 28, 2019, with Library Administration to discuss the 2020 Budget for Operating and LIRF Funds. The public hearing for the Library’s 2020 budget will take place at a special Board meeting on September 11, 2019, at 2:30 PM in the Library’s Meeting Room. This special Board meeting will be announced to the public on the DLGF Gateway web site via form No. 3 Notice to Taxpayers. Form No. 3 will be submitted to the Gateway web site on August 29, 2019.

The Library Board will adopt the 2020 Library Budget at the September 25, 2019, meeting. After adoption, the final 2020 Library Budget will be submitted into the DLGF Gateway web site.

2019 money owed to the Library Rainy Day Fund is $1,100,000.

B. Approval of Bills: The revised list of warrants is increased by $5,285.79. Motion was made by Pat Dougherty and seconded by Judy Lange to approve the revised list of warrants of August 28, 2019, in the amount of $92,599.73. All yea. No nay. Motion carried.

C. Review 2020 Proposed Budget: Budget Highlights: The Library’s 2019 appropriated expenditures do not exceed the State’s 3.5% growth quotient over the 2020 budget, making the Library a non-binding unit.

2020 budgeted Salary of Staff and Employee Benefits are (2.2%) less than 2019 budget due to the changes caused by employees leaving and new employees being hired to replace them. Also, the 2020 budgeted Medical Insurance expenses reduction is caused by employees leaving the Library’s medical insurance coverage. There is a 3.5% salary increase in the 2020 budget.

Indiana Public Retirement System Board of Trustees kept the Library’s contribution rate at 11.2%. This rate is the same as the 2019 budget rate.

The third year of the three-year Master Plan Project lead by Product Architecture & Design is included in the 2020 Expenditure Budget. $470,000 is included in the Library’s General Operating Fund under the Misc. Bldg. & Structure expenditure account and $45,870 is included in the Library’s Library Improvement Reserve Fund (LIRF) expenditure. We also have $50,000 in Consulting Services for Product Architecture & Design included in the 2020 Operating Budget.

The $45,870 third year Master Plan Project expenditure out of LIRF fund will bring the LIRF fund balance down to zero. That is why we have a $300,000 transfer to LIRF built into the Operating Fund 2020 budget.

The online submission of Libraries’ Gateway Form 3, which will serve as notice to taxpayers of this Library’s public hearing for the 2020 budget, will be submitted after this meeting. September 11 the public hearing will be held and at the September 25, 2019, the Board will be asked to adopt the 2020 budget. On September 27, 2019, the Library’s 2020 budget will be submitted to DLGF through Gateway web site.

D. Other: No report.

V. CORRESPONDENCE: Judy Lange reported that Michiana Clowns donated $200 in memory of Earl Temkin a/k/a/ “Orky” the Clown. Also a name plaque was placed in the book “Earl Joins the Circus” in memory of Mr. Temkin. LaPorte County Indiana Genealogical Society donated $25 in memory of Michael Fleming. A name plaque was placed in a book in our Indiana Room.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: This report was submitted in the packet and will be filed with the Minutes of this meeting.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: Doug Wickstrom reported the Library will need to close a few days during the remodeling project. Therefore, Mr. Wickstrom made a motion to give permission for the Director to close the Library as needed due to phase II renovation work and to pay staff for the time. Seconded by Judy Lange. All yea. No nay. Motion carried.

B. Budget and Finance Committee Update: Mike Wilkerson reported a Public Hearing for the Library’s 2020 budget will be held on September 11, 2019, at 2:30 and a quorum is needed.

C. Friends of the Michigan City Public Library: The Friends will meet next Wednesday, September 4, at 2:00, here in the Meeting Room. The Friends book sale will be held next week Friday, September 6, from 11:00 AM until 6:00 PM. We thank all those who donated the materials for the sale.

D. Policy and Procedures Committee Update: No report.

E. Personnel Committee Update: No report.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: Judy Lange thanked Robin Kohn for all the work she does for the Friends.

XII. QUORUM DETERMINATION: The Public Hearing for the budget will be held on September 11, 2019, at 2:30 PM in the Meeting Room and a quorum is needed. The next regular Board meeting is Wednesday, September 25, 2019, at 2:30 PM in the Meeting Room. Any member unable to attend either of these meetings will inform the Library’s Administration Office.

XIII. ADJOURNMENT: Motion was made by Judy Lange and seconded by Doug Wickstrom to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:53 PM.

September 11, 2019

MINUTES OF THE SPECIAL BOARD MEETING FOR PUBLIC HEARING OF 2020 BUDGET

1. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ Special Meeting was called to order by Don Montgomery, President, on Wednesday, September 11, 2019, at 2:30 PM. This Special Meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Don Montgomery, President
Doug Wickstrom, Vice President
Judy Lange, Secretary
Mike Wilkerson, Member

Those members absent:
Patrick Dougherty, Member
Barbara Holdcraft, Member
John Pugh, Member

Others in attendance:
Don Glossinger, Director
Edward Claussen, Treasurer
Susan Blumenfeld, Rec. Secretary
Tamara Ansell, Account Clerk

2. PUBLIC HEARING: A quorum of the Library Board exists for this Public Hearing for the proposed 2020 budget of the Michigan City Public Library. No one from the public is in attendance. The proper advertising procedures were followed by submitting Budget Form 3, “Notice to Taxpayers”, in the Indiana Gateway website that the hearing will be held on today’s date and time, September 11, 2019, at 2:30 PM.

3. ADJOURNMENT: Motion was made by Mike Wilkerson and seconded by Doug Wickstrom to adjourn this Special Board Meeting for the Public Hearing of the 2020 Budget. All yea. No nay. Motion carried. This Public Hearing adjourned at 2:33 PM.

The meeting minutes will be published following board approval.

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