Michigan City Public Library Board of Trustees About the Library Minutes of the Meetings 2004 ~ 2005 ~ 2006 ~ 2007 ~ 2008 ~ 2009 ~ 2010 Meetings are held on the fourth Wednesday of the month, except for November and December, which will be held on the third Wednesday.  The meetings are held at 4:00 PM in the Library meeting room.

2010

Meetings Scheduled on:

Meetings for the budget hearing and adoption will be scheduled at a later date.

January 27, 2010

MINUTES OF THE MEETING

1. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Dr. Rottman, President, on Wednesday, January 27, 2010, at 4:07 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Ed Frank, Vice President
Don Martin, Secretary
Cheryl Bohlim, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Kurt Earnst, Legal Counsel
Beth Thiede, Treasurer
Susan Blumenfeld, Rec. Secretary
Don Varda, Lib. Development
James Parsons, Member of the Public

Those members absent:
Hazel Thomas, Assist. Secretary (medical leave)
Sam Ferguson, Member
Robert Reyher, Member (medical leave)

2. OATH OF OFFICE: Mr. Kurt Earnst presided over the Oath of Office taken by Mr. Ed Frank. Mr. Frank was congratulated on his reappointment.

3. ADJOURNMENT: Motion was made by Don Martin and seconded by Ed Frank to adjourn this portion of the meeting in order to hold a Board of Finance. All yea. No nay. Motion carried. The meeting adjourned at 4:09 PM.

1. CALL TO ORDER: The Board of Finance meeting was called to order by Dr. Rottman at 4:09 PM.

2. ELECT PRESIDENT AND SECRETARY: Motion was made by Don Martin and seconded by Cheryl Bohlim to retain the same financial officers as last year: Sam Ferguson as President and Don Martin as Secretary. All yea No nay. Motion carried.

3. REPORT ON 2009 INVESTMENTS: The Library’s general checking account is at Horizon Bank and has a balance of $508,850.39 as of December 31, 2009. The Library’s high-yield money market account is at Fifth Third Bank with a balance of $126,394.87 as of December 31, 2009.

The Library has two investment funds held at Horizon Trust. Endowment Investment Fund has a balance of $949,763.76. The Platt-Coffin Estate Investments has a balance of $458,878.84.

4. SET INVESTMENT POLICY: There are no changes recommended at this time. Motion was made by Don Martin and seconded by Cheryl Bohlim to accept the Michigan City Public Library’s Investment Policy as presented. Ed Frank inquired about the Unity Foundation. We are participants and not owners of this fund. The Library has approximately $100,000 invested in this fund and we receive an annual amount of about $5,000. A vote was called. All yea. No nay. Motion carried.

5. DESIGNATE DEPOSITORIES: It is recommended that we retain our current depositories. Motion was made by Ed Frank and seconded by Don Martin to remain with Horizon and Fifth Third Banks. All yea. No nay. Motion carried.

6. BOARD OF FINANCE ADJOURNMENT: Motion was made by Ed Frank and seconded by Cheryl Bohlim to adjourn this Board of Finance meeting. All yea. No nay. Motion carried. Board of Finance meeting adjourned at 4:15 PM.

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order again by Dr. Rottman, President, at 4:15 PM.

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Cheryl Bohlim and seconded by Don Martin to approve the Minutes of the regular Board meeting of December 16, 2009, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended December 31, 2009, shows an Operating Fund balance of $391,476.69 and a total funds balance of $2,043,887.86. The Operating Fund received in December $136,103.77. This included a portion of the 2009 excise taxes received December 16 and we also received the second half of our Blue Chip Revenue. The expenditures for December were $267,447.14. Included in the packet for the Board’s review are the Endowment Investment Fund and the Platt-Coffin Investment Fund Analysis.

B. Approval of Bills: The only addition to the original list is a mileage request. Motion was made by Don Martin and seconded by Ed Frank to approve the List of Warrants of January 27, 2010, as presented. All yea. No nay. Motion carried.

C. Other: No report.

V. CORRESPONDENCE: Don Martin reported that Mr. & Mrs. Brodie III donated $100 to the Library’s Endowment Fund. Ms. Mariam Kasprzak donated $20 to the Endowment Fund in memory of Sylvia Bankoff.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: Don Glossinger reported that Rob Reyher is not here today due to a medical reason and Hazel Thomas has been on medical leave since September but should return in February.

Don Glossinger also reported that we had an excellent year in terms of activity. The library’s main traffic was over 259,000, up 4% over last year. This was one of our better years. The total assistance was up 5%. The internet use is up due in part to the fact that many sign up here for social services. The total circulation is over 471,000, up 7%. Again, one of our better years. The State of the Library will cover more of the details and will be presented at the February meeting.

VIII. COMMITTEE REPORTS:

1. Appointment of new Committee members: Dr. Rottman said the committees functioned very well with the members they have and decided to retain the committees and members as they were last year.

A. Building and Grounds Committee Update: No report.

B. Personnel Committee Update: No report.

C. Friends of the Michigan City Public Library Update: Don Glossinger reported that he had attended the Friends budget meeting yesterday and they are in agreement to help fund the courtyard project. Funds will also be from the Endowment Fund. This project will be a water feature and will go through the Building and Grounds Committee for further planning.

D. Policy and Procedures Committee Update: No report.

E. Finance/Budget Committee Update: No report.

F. Technology Committee Update: No report.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: Dr. Rottman is unable to attend the next regular Board meeting on February 24, 2010, at 4:00 PM in the Library’s Meeting Room.

XIII. ADJOURNMENT: Motion was made by Don Martin and seconded by Ed Frank to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 4:25 PM.

February 24, 2010

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Dr. Rottman, President, on Wednesday, February 24, 2010, at 4:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Ed Frank, Vice President
Don Martin, Secretary
Cheryl Bohlim, Member
Sam Ferguson, Member

Those members absent:
Hazel Thomas, Assist. Secretary (medical leave)
Robert Reyher, Member (medical leave)

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Kurt Earnst, Legal Counsel
Beth Thiede, Treasurer
Susan Blumenfeld, Rec. Secretary
Don Varda, Lib. Development
Dan Schaaf, Technology Specialist
Lori Richardson, YS Dept. Head
Sarah Redden, Circ. Dept. Head
Robin Kohn, PR Specialist
Cyndie, McKinney, Literacy Spec.
Nora Belvowski, Lib. Science Student

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Don Martin and seconded by Sam Ferguson to approve the Minutes of the regular Board meeting of January 27, 2010, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended January 31, 2010, shows an Operating Fund balance of $1,066,242.29 and a total funds balance of $2,705,968.12. The Operating Fund received in January $897,263.15 and this included the loan from Indiana Bond Bank. The expenditures for January were $222,497.55. Sam Ferguson asked about the CAGIT draw. It is now due monthly but we have not received it yet. The auditor’s office is waiting to hear from the state to release the funds. We receive approximately $20,000 per month.

B. Approval of Bills: The CDW warrant listed on the first page under supplies and equipment should be taken out of Endowment Earnings Fund. Motion was made by Sam Ferguson and seconded by Don Martin to approve the List of Warrants of February 24, 2010, as amended. All yea. No nay. Motion carried.

C. Other: On February 10, we received $731,707.52 in Property Tax money from the second half of the 2009 provisional billing. A loan payment was made to the Indiana Bond Bank in the amount of $587,161.12 (principal = $585,366).

The annual report that we complete for the State Board of Accounts will be published this Friday, February 26, 2010, as required by law.

V. CORRESPONDENCE: No report.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT

A. State of the Library Address: Mr. Glossinger said that the past reports focused heavily on building improvements. We refurbished this building and quite a lot of the things we needed to do are now complete so the cash flow difficulties we are in right now has not impacted us too much. We have to wait for the budgets to get finalized and until that happens and get a new base line we have to use caution in the way we do business. We have had some staff changes and some leave so we made administrative decisions to handle these with temporary fixes until we know what the base line will be. We will then go back to personnel and recommend some permanent changes on the way we do business in our labor line.

We had a good year, in spite of the cash flow difficulties. Our Circulation is up 7%, traffic is up 4% and reference question and answer stats are up 5%. Mr. Glossinger thanked the Department Heads for being at this meeting so he could let them know we would not have been able to do what we have done because of them, the Board and staff.

Mr. Glossinger continued with the address and briefly covered the library’s statistics, the many programs and improved services. The address will be filed with the Minutes which are kept in the office.

Ed Frank congratulated Mr. Glossinger and the staff on all that was accomplished and suggested we have this made public. Mr. Glossinger said he would look into getting this out more to the public besides the Public Access station.

VIII. COMMITTEE REPORTS

A. Building and Grounds Committee Update: No report.
B. Personnel Committee Update: No report.
C. Friends of the Michigan City Public Library Update: No report.
D. Policy and Procedures Committee Update: No report.
E. Budget and Finance Committee Update: No report.
F. Technology Committee Update: No report.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: Sam Ferguson is unable to attend the next regular Board meeting on March 24, 2010, at 4:00 PM in the Library’s Meeting Room.

XIII. ADJOURNMENT: Motion was made by Don Martin and seconded by Ed Frank to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 4:30 PM.

March 24, 2010

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Dr. Rottman, President, on Wednesday, March 24, 2010, at 4:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Ed Frank, Vice President
Don Martin, Secretary
Cheryl Bohlim, Member

Those members absent:
Hazel Thomas, Assist. Secretary (Medical Leave)
Samuel Ferguson, Member
Robert Reyher, Member (Medical Leave)

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Kurt Earnst, Legal Counsel
Beth Thiede, Treasurer
Susan Blumenfeld, Rec. Secretary
Don Varda, Lib. Development
Sarah Redden, Circ. Dept. Head
Kathleen Thatcher, Assist. Supervisor, Circ. Dept.

II. PUBLIC COMMENTS: Mrs. Redden introduced Kathleen Thatcher to the Board as the new Assistant Supervisor for Circulation as Mary Kempfer retired. Mrs. Thatcher was congratulated on her promotion.

III. MINUTES: Motion was made by Cheryl Bohlim and seconded by Don Martin to approve the Minutes of the regular Board meeting of February 24, 2010, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended February 28, 2010, shows an Operating Fund balance of $1,036,795.27 and a total funds balance of $2,681,938.32. The Operating Fund received in February $739,052.77, this included the second draw from 2009 property taxes. The expenditures for February were $183,133.79.

B. Approval of Bills: A postage check and the credit card bill were added to the List of Warrants. Motion was made by Don Martin and seconded by Ed Frank to approve the List of Warrants of March 24, 2010, as presented. All yea. No nay. Motion carried.
Minutes of the Meeting March 24, 2010
Page 2 (Continued from IV. Financial Reports)

C. Transfer to Rainy Day Fund: The Board was presented with a Resolution to Transfer Funds to the Rainy Day Fund. “Whereas, the Board of Trustees of the Michigan City Public Library finds that the purposes of the Operating Fund have been fulfilled and there is an unused and unencumbered balance; therefore,

Be It Resolved, that the Board of Trustees of the Michigan City Public Library do hereby transfer $200,000 from the Operating Fund to the Rainy Day Fund. This fund shall be subject to the same appropriation process as other funds that receive tax money.” Motion was made by Ed Frank and seconded by Don Martin to approve this Resolution to Transfer Funds to the Rainy Day Fund as presented. All yea. No nay. Motion carried.

D. Other: No report.

V. CORRESPONDENCE: Don Martin reported that Ms. Bonnie Ioannacci donated $25 to the Library Endowment Fund.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: Reference Department is doing more for our patrons in their job searches. They are now copying the Saturday/Sunday job classifieds from four area newspapers and compiling them in a notebook that will be kept at the reference desk. There are also links to jobs and careers on our web site. Reference has produced a one-page handout titled “Top 5 Job Search/Interview Tips” that is available for patrons as well.

Youth Services has many ongoing programs for the community that are very successful. The Technical Services Department has completed the refurbishing of the Youth Services Department’s collection.

The Learning Center has more ongoing success stories. An adult student passed her GED. Another adult has passed all subjects but missed math by one point. She will take the test again. We have one high school student who is being tutored for chemistry by another high school student and now wants to tutor someone else. This student is bi-lingual and wants to help someone learn English.

The VITA (Volunteer Income Tax Assistance) has begun and has processed at least 60 returns so far.

Don Glossinger and Beth Thiede met with representatives from Horizon Trust on the 16th of February and it looks like the Platt Coffin Fund is recovering nicely. This fund is the most vulnerable to the stock market.

The Library Services statistics are slightly down compared to last year, perhaps a small indication that the economy is improving.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Personnel Committee Update: Cheryl Bohlim reported that the Committee met on March 11 and it has been determined that the Processing Clerk III position in Technical Services is no longer needed. The workflow of the Technical Services department has become efficient to such a degree that there is no longer the great demands on time and staff to complete the tasks as there was in the past. At the recommendation of the department supervisor, Mr. Glossinger proposed Technical Services Processing Clerk III position be eliminated effective July 31, 2010. Motion was made by Cheryl Bohlim and seconded by Don Martin to eliminate the Technical Services Processing Clerk III position effective July 31, 2010. All yea. No nay. Motion carried.

C. Friends of the Michigan City Public Library Update: There are many programs being planned for this summer and when finalized will be reported.

D. Policy and Procedures Committee Update: No report.

E. Budget and Finance Committee Update: No report.

F. Technology Committee Update: No report.

IX. NEW BUSINESS:

A. July 4 Holiday Closing: This holiday is being observed nationally on Monday, July 5. Mr. Glossinger proposes that we observe this holiday also on July 5 and close the library. Motion was made by Don Martin and seconded by Ed Frank to observe the July 4 Independence Day Holiday on July 5 and close the library on that day. All yea. No nay. Motion carried.

B. Public Records Preservation and Destruction: It was explained to the Board that all records on the list are more than three years old and all records requiring audit have been audited by the State Board of Accounts. Motion was made by Cheryl Bohlim and seconded by Ed Frank to approve the destruction of the public records that have reached their term as presented. All yea. No nay. Motion carried.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: All present today will be able to attend the next regular Board meeting on April 28, 2010, at 4:00 PM in the Library’s Meeting Room.

XIII. ADJOURNMENT: Motion was made by Ed Frank and seconded by Don Martin to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 4:17 PM.

April 28, 2010

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Dr. Rottman, President, on Wednesday, April 28, 2010, at 4:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Ed Frank, Vice President
Don Martin, Secretary
Cheryl Bohlim, Member

Those members absent:
Hazel Thomas, Assist. Secretary (Medical Leave)
Samuel Ferguson, Member
Robert Reyher, Member (Medical Leave)

Others in attendance:
Don Glossinger, Director
Kurt Earst, Legal Counsel
Beth Thiede, Treasurer
Susan Blumenfeld, Rec. Secretary
Don Varda, Lib. Development

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Ed Frank and seconded by Don Martin to approve the Minutes of the regular Board meeting of March 24, 2010, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended March 31, 2010, shows an Operating Fund balance of $648,014.91 and a total funds balance of $2,495,580.08. The Operating Fund received in March $8,221.50. The expenditures for March were $197,001.86. The Cash Flow Statement was included in the packet for the Board’s review.

We received CAGIT money for January through March on April 1 in the amount of $61,906.74. We received our April CAGIT money on the 19th and this was just over $20,000. We should be back on track with CAGIT.

We received $1,169.66 in a rebate from the Indiana Bond Bank. The Bond Bank distributed rebates to entities who participated in the 2008 Rollover Program.

This rebate from the Indiana Bond Bank was deposited in the general operating fund.

B. Approval of Bills: A few additions were added to the original list such as mileage and on page 2, line 36, the SIRSIDYNIX bill. This is our annual maintenance agreement for our automation system. Last fall the Board approved the seven year contract so this is at the reduced rate and a savings to us of about $1,400. Motion was made by Don Martin and seconded by Cheryl Bohlim to approve the List of Warrants of April 28, 2010, as presented. All yea. No nay. Motion carried.

C. Indiana Bond Bank Mid-Year Program: There is still no resolution to the 2007 reassessment conflict. The county treasurer plans to issue provisional bills once again this spring; however, there is still the possibility we may not receive our June tax draw on time. The Indiana Bond Bank is offering the Mid Year Funding Program. We would receive funds in June to cover our cash flow needs for the rest of the year. The application to the Bond Bank along with relevant cash flow statements were submitted. The authorizing resolution and related paperwork will be submitted to the Board at the May meeting.

Mr. Glossinger did get some information regarding the 2010 property tax bills. Those are scheduled to be going out sometime in June with a due date in July.

D. Other: We rolled over our 2009 and 2008 Bond Bank Loans that we had outstanding due to not collecting our property taxes. The Bond Bank has sent the paperwork for an extension program which we had participated in before. There is no rollover extension fee and we would have to pay off the accrued interest which is about $10,600. This participation would allow us to rollover these loans and pay them off as we get our taxes. We should have our paperwork for the May Board meeting.

V. CORRESPONDENCE: Don Martin reported that Ms. Mariam Kasprzak donated $25 to the Endowment Fund in memory of Sylvia Bankoff (birthday).

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: Don Glossinger reported that over 20,000 tax forms and instruction booklets were distributed and the VITA program we have here helped over 50 people. We are very happy to be of assistance.

The annual bus trip to the Allen County Public Library was on April 21. There were 36 people who participated and this is the largest number in several years. This is a good trip for those doing their genealogy.

The annual Volunteer Luncheon was held in April and one of our adult reading/GED prep students has volunteered to read some of her favorite poems. This student’s accomplishments show better than anything else just how important second chances at missed educational opportunities are as a way to enhance peoples lives. It is very satisfying to see the work that is being done here and to know that a positive difference is made in a person’s life.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report
B. Personnel Committee Update: No report.
C. Friends of the Michigan City Public Library Update: No report.
D. Policy and Procedures Committee Update: No report.
E. Budget and Finance Committee Update: The committee will meet this summer. The 2011 budget is being worked on now.
F. Technology Committee Update: No report.

IX. NEW BUSINESS:

A. Board approval needed to open the Library at 10:00 AM on Tuesday, May 25, 2010, for staff appreciation breakfast. Motion was made by Don Martin and seconded by Cheryl Bohlim to keep the library closed until 10:00 AM on May 25, 2010, Tuesday, so the library can have a staff appreciation breakfast. All yea. No nay. Motion carried. The Board members are invited to attend. It will start at 8:30 AM.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: Ed Frank may not be able to attend the next regular Board meeting on Wednesday, May 26, 2010, at 4:00 PM, in the Library’s Meeting Room.

XIII. ADJOURNMENT: Motion was made by Don Martin and seconded by Ed Frank to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 4:20 PM.

May 26, 2010

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees’ meeting was called to order by Dr. Rottman, President on Wednesday, May 26, 2010, at 4:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Ed Frank, Vice President
Don Martin, Secretary
Cheryl Bohlim, Member
Sam Ferguson, Member

Those members absent:
Hazel Thomas, Assist. Secretary, Medical Leave
Robert Reyher, Member, Medical Leave

Others in attendance:
Don Glossinger, Director
Kurt Earnst, Legal Counsel
Beth Thiede, Treasurer
Susan Blumenfeld, Rec. Secretary
Don Varda, Lib. Development

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Ed Frank and seconded by Don Martin to approve the Minutes of the regular Board meeting of April 28, 2010, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended April 30, 2010, shows an Operating Fund balance of $504,149.08 and a total funds balance of $2,355,673.96. The Operating Fund received in April $91,209.68. This amount included the CAGIT from January through April. The expenditures for April were $235,075.51.

B. Approval of Bills: The revised list includes mileage and the WalMart bill. Motion was made by Sam Ferguson and seconded by Ed Frank to approve the List of Warrants of May 26, 2010, as presented. All yea. No nay. Motion carried.

C. Indiana Bond Bank Mid-Year Program: The Resolution was in the packet for the Board’s review. It is rather lengthy but it is the standard form as in previous years. We are requesting just under $400,000 due to the fact that the tax bills will be sent out this summer then our cash flow will be better this year. Motion was made by Sam Ferguson and seconded by Ed Frank to approve the Resolution. Sam inquired if there is an end to this in the near future. It was explained that the judge of the tax court has accepted the agreement of the 2007 tax year and once that is resolved, they will move on to approving the 2008 and 2009 budgets. A vote was called. All yea. No nay. Motion carried.

D. Other: We received our documents for the rollover program. We still have outstanding loans from 2008 and 2009. The Indiana Bond Bank is allowing us to rollover those loans until we receive the remainder of our property taxes for those years. Two separate motions are required; one to approve the 2008 rollover and the second to approve the 2009 rollover. Motion was made by Don Martin and seconded by Sam Ferguson to approve the Resolution for the 2008 Indiana Bond Bank rollover program. All yea. No nay. Motion carried. Motion was made by Don Martin and seconded by Cheryl Bohlim to approve the Resolution for the Indiana Bond Bank 2009 rollover program. Sam Ferguson asked what the interest rates are and if there are any changes. It was explained that there is nothing new to this program. The interest rate for the 2008 rollover loan is 3.25% and the rate for 2009 is 2.4%. Don Glossinger explained that the amount we owe the Bond Bank versus the amount we are owed is a comfortable difference. We must repay these individual loans with the money from those particular years. We are in good shape, just waiting for the legal matters to be resolved. A vote was called: All yea. No nay. Motion carried.

One final item under financial reports is the non-resident fee for a library card. We currently charge $75. This was established is 2004 and reaffirmed in 2008. The State Library is asking us to review this fee again this year. It is based on expenditures per capita and it is recommended that we continue to charge the $75 annual fee. Motion was made by Sam Ferguson and seconded by Don Martin to continue with the $75 non-resident fee. Don Glossinger explained that this is established by law. We cannot charge less than that amount but we can charge more. We never have charged more. There are approximately 130 people who use the non-resident card.

The State Library keeps us up to date on what we have to do as far as maintaining our fees. They ask for this information by July 1 every year. A non-resident is out of state. A vote was called. All yea. No nay. Motion carried.

Signatures are needed from the President and the Secretary after the meeting.

V. CORRESPONDENCE: Don Martin reported that Tri-Kappa Associate Chapter, Michigan City donated $50 to the Endowment Fund. Ms. Katie Gielow is Treasurer.

VI. OLD BUSINESS: No report.

VII. DIRECTOR’S REPORT: Mr. Glossinger presented Sam Ferguson with the 4 year service pin and thanked him for serving on the board and his support for this library.

The Reference Department proctored a series of exams from Vincennes University for a patron and were complimented on their willingness as well as the ease of handling the paperwork. This is another example how this library serves the public.

The Reference Department created the “Job Spot”. An area is set up with handouts on resume assistance, job search and interview tips, and employment websites, along with the classifieds downloaded from the News-Dispatch and the Herald-Argus. We hope that this all-in-one resource area will assist patrons in their job searches.

The enrollment in “1,000 Books Before Kindergarten” continues to grow. An insert about the program was placed in our calendar that gets mailed to approximately 4,000 people.

Most of our ranking staff, along with security officers were trained and are now certified in CPR and the defibrillator in the event of an emergency. Certification is good for two years.

We now have “Parent Connect” up and running in Youth Services. This is a program offered by Michigan City Area Schools that allows parents to log in to their child/childrens school(s) to view their progress, homework, etc. MCAS will soon train YS staff on using the product as well as present a workshop for parents.

The Library’s Summer Film series is being planned. June 11 is the first showing in Washington Park with the movie “Cloudy with a Chance of Meatballs.”

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No report.

B. Personnel Committee Update: No report.

C. Friends of the Michigan City Public Library Update: Don Glossinger reported that the ice cream social that the Friends sponsored was well attended and lots of fun was had by all.

D. Policy and Procedures Committee Update: No report.

E. Budget and Finance Committee Update: No report.

F. Technology Committee Update: No report.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: No comments.

XII. QUORUM DETERMINATION: All present today will be able to attend the next regular Board meeting on Wednesday, June 23, 2010, at 4:00 PM, in the Library’s Meeting Room.

XIII. ADJOURNMENT: Motion was made by Cheryl Bohlim and seconded by Sam Ferguson to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 4:24 PM.