Meetings are held on the fourth Wednesday of each month, except for April, November, and December, which will be on the third Wednesday. The meetings are held at 2:00 P.M. in the Library Meeting Room. The date for the 2014 budget hearing will be announced at a later date.

Meeting minutes are published following board approval.

2013 Minutes

April 24, 2013

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees' meeting was called to order by Sam Ferguson, President, on Wednesday, April 24, 2013, at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Sam Ferguson, President
Patrick Dougherty, Vice President
Ed Frank, Secretary
Don Montgomery, Assistant Secretary
Judy Lange, Member
Sam Melnick, Member
Dr. Ken Rottman, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Susan Blumenfeld, Rec. Secretary
Don Varda, Lib. Development
Dan Schaaf, Technology Specialist
Dept. Heads - Lori Richardson, Sarah Redden, Bruce Jones, Pam Stephany, Cyndie McKinney, Robin Kohn

II. PUBLIC COMMENTS: No comments.

III. MINUTES:

A. Regular Board Meeting Minutes: Motion was made by Dr. Ken Rottman and seconded by Judy Lange to approve the Minutes of the regular Board Meeting of March 27, 2013, as presented. All yea. No nay. Motion carried.

B. Special Board Meeting Minutes: Motion was made by Dr. Ken Rottman and seconded by Judy Lange to approve the Minutes of the Special Board Meeting of April 17, 2013, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended March 31, 2013, shows an Operating Fund balance of $530,306.10 and a total funds balance of $2,112,752.02. The Operating Fund receipts for March were $85,102.94 and the disbursements for March were $185,307.27.

On April 8, 2013, the Library received from the LaPorte County Auditor's office a check for $636,790.21 representing the third installment of the 2010 pay 2011 property tax levy distribution.

The Library received and accepted from the Indiana Bond Bank (IBB) a preliminary warrant sizing. This preliminary warrant sizing for the 2013 Midyear Advanced Funding Program will provide $1,089,072 to the Library and will be distributed on April 25, 2013, $871,257 and June 6, 2013, $217,815.

The Library will need to extend the 2012 loan outstanding, $278,760, with the IBB and will need to pay accrued interest of $4,548.43 (interest rate of 3.3%).

In April 2013, the Library will pay back the internal LIRF transfer of $450,000 after receiving the IBB monies for 2013 Midyear Advanced Funding Program. We also hope to pay back the Rainy Day Fund. This will enable us to borrow again from these funds in November or December since we do not know when or how much we are going to get.

B. Approval of Bills: The total amount of bills this month is $94,479.21. Motion was made by Dr. Ken Rottman and seconded by Judy Lange to approve the List of Warrants of April 24, 2013, as presented. All yea. No nay. Motion carried.

C. Other: No report.

V. CORRESPONDENCE: Ed Frank reported the following donors of art work that will benefit the Library's Endowment Fund: Carol Haddad, Angie Benz, Linda Pliske and Kenny Kozlowski.

Ed Frank also reported the following donors to the Honoree Program in memory of John Vail: Mr. Arnold Bess of Prince Galleries donated $100 and Ms. Elizabeth Vandever Titus donated $100.

VI. OLD BUSINESS: No report.

VII. DIRECTOR'S REPORT:

A. State of the Library Address: Don Glossinger reports that the Library had another good year but it was a challenge; many things accomplished, many not able to accomplish. We are open 66 hours a week, still offer good service and programs and staff is still employed. Noted is the fact that the volunteers are outstanding. The tutors, in particular, keep the Literacy Program active. The State of the Library Address will be filed with the Minutes.

Mr. Ferguson had to leave the meeting at this time and Patrick Dougherty, Vice President, continued the meeting.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No meeting.

B. Budget and Finance Committee Update: No meeting.

C. Friends of the Michigan City Public Library Update: The Friends did meet and a report will be forthcoming at a later date.

D. Policy and Procedures Committee Update: No meeting.

E. Personnel Committee Update: No meeting.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: Don Montgomery inquired if the 2:00 PM meeting could be changed to an earlier time. Pat Dougherty said that if any Board members have conflicting commentments to let him know and the time change can be discussed. Sam Melnick suggested an evening meeting so the public may be able to attend. The evening meeting was not a good time for many of the members.

XII. QUORUM DETERMINATION: All present today will be able to attend the next Board meeting on Wednesday, May 22, 2013, at 2:00 PM in the Library's Meeting Room.

XIII. ADJOURNMENT: Motion was made by Dr. Ken Rottman and seconded by Don Montgomery to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:35 PM.

April 17, 2013

MINUTES OF SPECIAL BOARD MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees' Special Board Meeting was called to order on Wednesday, April 17, 2013, at 2:00 PM. This scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Sam Ferguson, President
Patrick Dougherty, Vice President
Don Montgomery, Assistant Secretary
Judy Lange, Member
Sam Melnick, Member
Dr. Ken Rottman, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assist. Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Susan Blumenfeld, Rec. Secretary

II. INDIANA BOND BANK 2013 MID-YEAR PROGRAM: Mr. Claussen read the Resolution stating the reason why we are participating in this program: “A RESOLUTION authorizing the Michigan City Public Library to make temporary loans to meet current running expenses for the use of the Operating Fund of the Issuer, in anticipation of and not in excess of current taxes levied in the year 2012, and collectable in the year 2013; authorizing the issuance of temporary loan tax anticipation warrants to evidence such loans and the sale of such warrants to the Indiana Bond Bank; and appropriating and pledging the taxes to be received in such funds to the punctual payment of such warrants including the interest thereon.” Ed Claussen said that we will be borrowing approximately $1,089,000.

Sam Ferguson asked if we were borrowing too much. Ed Claussen said that we are not. He did a cash flow review of the amount of expenses and revenue and revenue owed to us. If we received all the revenue owed to us currently, we would be in the black by $30,000. This year is like no other year: no tax bills or provisional bills have been mailed. We do not know when we will receive a check or how much that check will be. We may not see anymore money until 2014. We did receive 10 pay 11 in the amount of $636,000. We were expecting 8 pay 9 and 9 pay 10 in the approximate amount of 1.2 million. Sam Ferguson commended the staff for following the budget so closely that we have enough money to operate.

A vote was called. Motion was made by Sam Melnick and seconded by Dr. Ken Rottman to approve the Resolution of the Indiana Bond Bank 2013 Mid-Year Program. All yea. No nay. Motion carried. (Paperwork to be signed after meeting)

III. APPRECIATION BREAKFAST DATE CHANGED TO MAY 2: Because of conflicting dates, the appreciation breakfast is now held on May 2. Motion was made by Dr. Ken Rottman and seconded by Judy Lange to accept May 2 as the date of the appreciation breakfast. All yea. No nay. Motion carried.

IV. ADJOURNMENT: Motion was made by Dr. Ken Rottman and seconded by Sam Melnick to adjourn this meeting. All yea. No nay. Motion carried. Meeting adjourned at 2:15 PM.

March 27, 2013

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees' meeting was called to order by Sam Ferguson, President, on Wednesday, March 27, 2013, at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Sam Ferguson, President
Ed Frank, Secretary
Don Montgomery, Assistant Secretary
Judy Lange, Member
Sam Melnick, Member
Dr. Ken Rottman, Member

Those members absent:
Patrick Dougherty, Vice President

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Susan Blumenfeld, Rec. Secretary
Robin Kohn, Public Relations

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Dr. Rottman and seconded by Judy Lange to approve the Minutes of the regular Board meeting of February 27, 2013, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended February 28, 2013, shows an Operating Fund balance of $630,510.43 and a total funds balance of $2,214,703.66. The Operating Fund receipts for February were $7,207.88 and the February disbursements were $218,548.61.

On March 20, 2013, the Library received three months of CAGIT draw from the LaPorte County Auditors Office. The total amount received and deposited was $75,068.13. The Library just received the 2013 Midyear Funding Program Participation Survey from the Indiana Bond Bank. We plan on participating in the 2013 Midyear Funding Program with the Indiana Bond Bank. We will know more when we receive our 09 pay 10 check.

Mr. Glossinger said we do not know and have not known for several years about going forward with our budgets. We have cut expenses to the bone, made our plan and have worked our plan. At the April Board Meeting, Mr. Glossinger will be doing the State of the Library address when we receive our 09 pay 10 check. We will know more where we are and what we can do when we know what we have to work with.

Sam Ferguson commented that this library is doing well financially in keeping up with this situation and commends the staff for doing a fine job.

B. Approval of Bills: The total of the bills is $84,084.70. This is an increase of $2,601.13 from the initial list of bills in the packet. The increase included supplies and snow removal. Sam Melnick inquired about the $24,000 Health Insurance payment. He was informed that this is a monthly payment and staff pays a portion of it also. Motion was made by Dr. Rottman and seconded by Judy Lange to approve the List of Warrants of March 27, 2013, as presented. All yea. No nay. Motion carried.

C. Other: No report.

V. CORRESPONDENCE: Ed Frank reported that J&L Dimensional Services, Inc. donated $25 to the Library's Endowment Fund at the Unity Foundation of LaPorte County. Kathryn Murray donated art work for the Library's art auction to be held sometime in June, 2013. Mary Ann Merrion donated $100 to the Library's Endowment Fund.

Sam Melnick inquired about the art auction. We've had donations of art work from many people and decided to have an art auction. An Auctioneer has volunteered his services and it will be held the first Friday in June.

VI. OLD BUSINESS: No report.

VII. DIRECTOR'S REPORT: Youth Services has been very busy with programs and activities for the school children and younger age. Since the switch to holding the “Drop-in Craft” program in the department as opposed to the meeting room, attendance has increased.

On March 9, magician Matt Kalita entertained nearly 300 children and adults with his now annual after-the-St. Patrick's Day Parage magic show.

From Technical Services, Andrew Smith reports that work has begun on revising the Technology Plan and Collection Development Policy. Both need to be revised this year to meet state library standards.

The VITA (Volunteer Income Tax Assistance) program is helping about 30-35 people a week. The Great Decisions program continues to meet twice monthly through May. Author Ed Hammer from Chicago appeared on 2/24. He wrote 100 Percent Guilty, about the bribery case against Former Illinois Governor, George Ryan.

In the Learning Center we have 55 active tutors who worked with 80 students. The number of students has increased a bit. The tutors completed 360 hours of volunteer service.

The tax forms have all arrived after a delay, with the 1040 instruction booklets arriving last. The Reference Dept. has been updating the public about which forms are arriving via our Facebook page. We are one of the few libraries who still have the tax forms available in paper form. They are also working with Work One access point sites and a representative from Work One to better provide and coordinate area services. This library also offers a proctoring service which is used regularly for students taking online college classes.

The annual genealogy trip in April continues to be an appreciated service.

Sam Ferguson again commended Don Glossinger and the staff for all the fine programs this library offers.

VIII. COMMITTEE REPORTS:

A. Building and Grounds Committee Update: No meeting.

B. Budget and Finance Committee Update: No meeting.

C. Friends of the Michigan City Public Library Update. Don Glossinger reported that a meeting is scheduled for April 9.

D. Policy and Procedures Committee Update: No meeting.

E. Personnel Committee Update: No meeting.

Don Glossinger said that we may have a meeting with the Budget and Finance Committee and the Personnel Committee after we receive our check in April.

IX. NEW BUSINESS: Don Glossinger requests to open the library one hour later to have a staff appreciation breakfast. Board members noted that the staff appreciates this annual event. Motion was made by Sam Melnick and seconded by Dr. Rottman to open the Library at 10:00 AM on Tuesday, May 7, 2013, for the staff appreciation breakfast. All yea. No nay. Motion carried. The Board members are invited to attend.

X. PUBLIC COMMENTS: No comment.

XI. BOARD COMMENTS: No comment.

XII. QUORUM DETERMINATION: All present today will be able to attend the next Board meeting on Wednesday, April 24, 2013, at 2:00 PM in the Library's Meeting Room.

XIII. ADJOURNMENT: Motion was made by Sam Melnick and seconded by Dr. Rottman to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:22 PM.

February 27, 2013

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees' meeting was called to order by Patrick Dougherty, Vice President, on Wednesday, February 27, 2013, at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Patrick Dougherty, Vice President
Don Montgomery, Assistant Secretary
Judy Lange, Member
Sam Melnick, Member

Those members absent:
Sam Ferguson, President
Ed Frank, Secretary
Dr. Ken Rottman, Member

Others in attendance:
Don Glossinger, Director
Andrew Smith, Assistant Director
Kurt Earnst, Legal Counsel
Edward Claussen, Treasurer
Susan Blumenfeld, Rec. Secretary
Don Varda, Lib. Development

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Judy Lange and seconded by Sam Melnick to approve the Minutes of the regular Board meeting of January 23, 2013, as presented. All yea. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended January 31, 2013, shows an Operating Fund balance of $841,851.16 and a total funds balance of $2,426,676.39. The Operating Fund receipts for January were $938,728.44. Indiana Bond Bank comprised $912,963.00 of that amount. The Operating Fund disbursements for January were $221,399.05.

The Library anticipates receiving the final 2008 pay 2009 and 2009 pay 2010 property tax levy funds in the first two weeks of April, 2013.

The Library anticipates receiving the final 2010 pay 2011 property tax levy funds in the first two weeks of September, 2013.

The County will send out reconciled 2011 pay 2012 property tax levy statements in June or July 2013.

The County plans on sending out certified full year property tax levy statements for 2012 pay 2013 sometime in November 2013. The Library anticipates receiving this money in the first quarter of 2014.

Sam Melnick inquired about the shares of stock given to the Library by Principle Insurance Company that was discussed at the last Board Meeting. Ed Claussen reported that the State Board of Accounts said we could either sell or hold.

B. Approval of Bills: There was an increase of $2,967.60 in the List of Warrants from the original list. A good portion of this amount was due to a snowplowing bill from D&M Excavating and other minor additions. Motion was made by Judy Lange and seconded by Don Montgomery to approve the List of Warrants of February 27, 2013, as presented. All yea. No nay. Motion carried.

C. Other: The Treasurer Surety Bond was received, paid and filed in the LaPorte County office of the Recorder.

The State Board of Accounts annual report was filed in the Indiana Gateway for Government Units. The 2012 Cash and Investment Combined Statement was published in the News Dispatch and the Herald Argus on February 15, 2013.

V. CORRESPONDENCE: Don Montgomery reported that Dr. Stephen and Dr. Jessie Panko donated to the Library's Endowment Fund $50.

VI. OLD BUSINESS: No report.

VII. DIRECTOR'S REPORT: Don Glossinger reported that he normally does the State of the Library in February or March but will be delaying it until April this year because the reconciliation of 2008 pay 2009 and 2009 pay 2010 is very important. We could learn so much about what it will look like going forward and we could do a better report when this is resolved.

Don Glossinger also reported that Youth Services is quite busy, as usual, with a program collaborating with Carole Mackey about “Owls”. Then on Martin Luther King, Jr. Day, Youth Services held many activities that were well attended.

Also, on Martin Luther King, Jr. Day we had “Talk to a Lawyer Free Day” held in the Indiana Room. This is a very popular program.

VITA (Volunteer Income Tax Assistance) program has begun again this year and is helping about 12-15 people a week.

Andrew Smith submitted the annual report to the Indiana State Library.

Mr. Smith also submitted the application to the Universal Service Fund and if approved, the library will receive $6,795.01 in refunds from AT&T.

The Literacy Department has been busy in January. A total of 326 hours were given by our volunteer tutors. Mr. Glossinger reported that an adult student who was the victim of a stroke is making slow but steady progress relearning language and life skills like counting money and telling time. This is just another area where the Literacy Department is helpful.

There were 13 students that reported improved report cards as a result of their tutoring sessions here for either math or reading. Two of our students' grades did not improve. Mrs. McKinney will meet with the tutors to see what else can be done to help them improve their skills.

There are many extra things we do in libraries, not just our library but all public libraries of any size. There are a lot more things going on these days; things of a social nature, social services and extra activities. The staff has had to step up to do these things and they do.

The quantity of resume appointments increased significantly in January. This is just another area of service libraries perform.

VIII. COMMITTEE REPORT:

A. Building and Grounds Committee Update: No meeting.

B. Budget and Finance Committee Update: No meeting.

C. Friends of the Michigan City Public Library Update: No meeting.

D. Policy and Procedures Committee Update: No meeting

E. Personnel Committee Update: No meeting.

IX. NEW BUSINESS: No report.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: Sam Melnick inquired how the Circulation Department is doing overall since the internet and people downloading books. Andrew Smith reported that circulation has been close to what we were in the previous years; 1% or 2% above or below our average. Print materials are going down but audio visual materials are going up.

XII. QUORUM DETERMINATION: All members present today will be able to attend the next Board meeting on Wednesday, March 27, 2013, at 2:00 PM in the Library's Meeting Room.

XIII. ADJOURNMENT: Motion was made by Don Montgomery and seconded by Judy Lange to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:20 PM.

January 23, 2013

MINUTES OF THE MEETING

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees' meeting was called to order by Sam Ferguson, President, on Wednesday, January 23, 2013, at 2:00 PM. This regularly scheduled meeting was held in accordance with the Indiana Open Door Law.

Those members in attendance:
Sam Ferguson, President
Ed Frank, Secretary
Patrick Dougherty, Member
Judy Lange, Member
Sam Melnick, Member
Don Montgomery, Member

Those members absent:
Dr. Ken Rottman, Member

Others in attendance:
Andrew Smith, Assistant Director
David Payne, Legal Counsel
Susan Blumenfeld, Rec. Secretary
Don Varda, Lib. Development

II. OATH OF OFFICE: Sam Melnick was introduced and greeted as a new Trustee. Mr. David Payne presided over the Oath of Office taken by Mr. Sam Melnick. Mr. Melnick was congratulated on his appointment to this Board by the LaPorte County Commissioners.

III. ADJOURNMENT: Motion was made by Patrick Dougherty and seconded by Judy Lange to adjourn this portion of the meeting in order to hold a Board of Finance meeting. All yea. No nay. Motion carried. This portion of the meeting adjourned at 2:05 PM.

1. CALL TO ORDER: The Board of Finance meeting was called to order by Sam Ferguson at 2:05 PM.

2. ELECT PRESIDENT AND SECRETARY: Patrick Dougherty made a motion to nominate Sam Ferguson as President and Edward Frank as Secretary of the Board of Finance. There were no other nominations. Seconded by Judy Lange. All yea. No nay. Motion carried.

3. REPORT ON 2012 INVESTMENTS: Ed Claussen reported on all the Library's monies and fund accounts. The net balance in our checking account at Horizon Bank is $153,270.31. The Library's second depository account at Fifth Third Bank totals $24,483.37. The Library's total Endowment Investments held at Horizon Bank are $1,011,337.20. The Library's new IMA Investments account has a total on deposit of $523,555.47. Under the advice of Trust Officers from the Horizon Trust and Investment Management, at the August 22, 2012, Library Board of Trustees' meeting, a resolution was passed investing the proceeds of the Platt-Coffin Investment Fund balance into a new investment fund called Michigan City Public Library IMA. The total of all funds on deposit at December 31, 2012 is $1,712,646.35.

In 1994, the Library established an endowment fund with the Unity Foundation. The Unity Foundation holds the money and directs the investment of the fund. The Library receives money from this fund at the discretion of the Unity foundation.

The Library has a petty cash fund for emergency purchases and employee reimbursement. This fund is reconciled by the petty cash custodian and reimbursed each month.

The analysis of the Endowment Investment Fund shows a balance of $994,268.04 at January 1, 2012, and an ending balance at December 31, 2012, of $1,011,337.20. The total increase in Book Value for Endowment Investment Fund is $17,069.16.

The analysis of the MCPL IMA account shows a balance at August 31, 2012, of $517,817.98 and an ending balance at December 31, 2012, of $523,555.47. The total increase in Book Value for the IMA Fund is $5,737.49.

4. SET INVESTMENT POLICY: This policy has remained unchanged from prior years. It outlines where we hold our money, where our money is invested, and that receipts are deposited the same day they are collected. It also states that financial reports are received every month from the designated depositories that hold our investment accounts and these reports are reconciled monthly to the Library's records. This policy also includes the petty cash fund.

Monthly financial reports on all receipts and expenditures are made to the Board of Trustees.

5. DESIGNATE DEPOSITORIES: It is recommended that we retain our current depositories.

Motion was made by Ed Frank and seconded by Judy Lange to accept the Library's Investment Policy as presented and to remain with Horizon and Fifth Third Banks as our depositories. All yea. No nay. Motion carried.

6. BOARD OF FINANCE ADJOURNMENT: Motion was made by Ed Frank and seconded by Judy Lange to adjourn this Board of Finance meeting. All yea. No nay. Motion carried. Board of Finance meeting adjourned at 2:15 PM.

I. CALL TO ORDER: The Michigan City Public Library Board of Trustees' meeting was called to order again by Sam Ferguson, President, at 2:15 PM.

II. PUBLIC COMMENTS: No comments.

III. MINUTES: Motion was made by Judy Lange and seconded by Pat Dougherty to approve the Minutes of the regular Board meeting of December 19, 2012, as presented. Sam Ferguson, yea. Ed Frank, yea. Patrick Dougherty, yea. Judy Lange, yea. Don Montgomery, yea. Sam Melnick abstained. No nay. Motion carried.

IV. FINANCIAL REPORTS:

A. Financial Reports: The Statement of Receipts and Disbursements for the month ended December 31, 2012, shows an Operating Fund balance of $124,521.77 and a total funds balance of $1,712,646.35. The Operating Fund receipts for December were $637,126.93 and disbursements were $821,301.14.

We received $912,963.00 from the Indiana Bond Bank 2013 Advance Funding program on January 2, 2013. The interest rate was set at 1.98%. The Bond Bank will also be offering a Mid-year program that we will participate in.

Currently we have loans with outstanding balances of $1,191,723 (2012 and 2013) with the Indiana Bond Bank and we owe our own Library funds $790,000. Total outstanding balances owed to IBB and LIRF and Rainy Day equal $1,981,723.

We received December 2012 County Adjusted Gross Income Tax (CAGIT) $19,403.79 from the Treasurer of LaPorte County on January 15, 2013.

B. Approval of Bills: The revised List of Warrants totals $120,823.77, the additions included materials, an adult speaker and supplies. Motion was made by Judy Lange and seconded by Pat Dougherty to approve the List of Warrants of January 23, 2013, as presented. All yea. No nay. Motion carried.

C. Cancellation of Outstanding Warrant: Pursuant to IC 5-11-10.5, the following check has been outstanding for more than two years and, therefore, shall be voided and amount returned to the fund upon which it was originally drawn.

Check # Vendor Amount Fund

37708 Kelly Jones $19.00 Operating-Acct. 3950

Motion was made by Judy Lange and seconded by Pat Dougherty to accept the cancellation of the outstanding warrant as presented. All yea. No nay. Motion carried.

D. Acceptance of Salary Schedule: The Auditor of the Indiana State Board of Accounts recommended that this schedule needs to be presented each year before our Board. Motion was made by Don Montgomery and seconded by Judy Lange to accept the Michigan City Public Library Salary Schedule as presented. All yea. No nay. Motion carried.

E. Other: No report.

V. CORRESPONDENCE: Ed Frank reported that Dorothy and Gladys Meriweather donated $20 to the Endowment Fund as a designation for Dr. Martin Luther King. Susan and J. Scott Dibert donated $20 to the Endowment Honoree Program in memory of Crete Marie Baumann.

VI. OLD BUSINESS: No report.

VII. DIRECTOR'S REPORT: Andrew Smith reported that we feel honored that we are the recipients of a grant from the American Library Association and National Endowment for the Arts which will provide us with a series of books called Muslim Journeys. We will be doing programs over the next year to highlight the books.

VIII. COMMITTEE REPORTS:

1. Appointment of new Committee members: Sam Ferguson handed out the new committee assignments. They are as follows:

Building & Grounds - Patrick Dougherty, Chairperson, Don Montgomery and Sam Melnick members. Alternate is Judy Lange.

Budget and Finance - Ed Frank, Chairperson, Patrick Dougherty and Ken Rottman members. Alternate is Sam Melnick.

Policy and Procedures - Ken Rottman, Chairperson, Ed Frank and Judy Lange members. Alternate is Sam Melnick.

Personnel Committee - Judy Lange, Chairperson, Ken Rottman and Don Montgomery members. Alternate is Ed Frank.

The liaison to the Friends of the Library will be appointed at a later date.

A. Building & Grounds Committee Update: No meeting

B. Budget and Finance Committee Update: Ed Frank reported that the Committee met on January 4, 2013. Michigan City Public Library was given 2,421 shares of stock by Principle Insurance Company in 2001. These shares were thought to be mutual shares but recently were found to be actual shares. Motion was made by Sam Melnick and seconded by Pat Dougherty to direct administration to ask the State Board of Accounts what can be done with this stock. All yea. No nay. Motion carried. Motion was made by Pat Dougherty and seconded by Judy Lange to continue using the Principle stock dividends to reduce the employee contribution for medical and dental coverage. All yea. No nay. Motion carried.

C. Policy and Procedures Committee Update: No meeting.

D. Personnel Committee Update: No meeting

E. Friends of the Michigan City Public Library Update: Andrew Smith reported the Friends had their annual luncheon and set their budget.

IX. NEW BUSINESS:

A. Elect new Vice President: Ed Frank nominated Patrick Dougherty as Vice President. There were no other nominations. All yea. No nay. Patrick Dougherty is Vice President of the Board of Trustees.

Patrick Dougherty resigned his position as Assistant Secretary and the Board accepted his resignation.

Ed Frank nominated Don Montgomery as Assistant Secretary of the Board. There were no other nominations. All yea. No nay. Don Montgomery is Assistant Secretary of the Board of Trustees.

X. PUBLIC COMMENTS: No comments.

XI. BOARD COMMENTS: Patrick Dougherty suggested a silent auction for the art sale the library is planning on having in June. This will be discussed.

XII. QUORUM DETERMINATION: Sam Ferguson and Ed Frank are unable to attend the next Board meeting on Wednesday, February 27, 2013, at 2:00 PM in the Library's Meeting Room.

XIII. ADJOURNMENT: Motion was made by Patrick Dougherty and seconded by Judy Lange to adjourn this meeting. All yea. No nay. Motion carried. This meeting adjourned at 2:40 PM.